Donor Relations Coordinator, Events & Development

Updated: 2 months ago
Job Type: FullTime
Deadline: 13 Dec 2022


Campus: Tempe

Donor Relations Coord

Job Description

Under the supervision of the Director, the Events and Development Coordinator will join a development team that works collaboratively to advance fundraising goals at the ASU Art Museum at the Herberber Institute for Design and the Arts. The primary focus of this position is managing donor related events and programs, membership (accurately processes all gifts, acknowledgements, and reports), and participates in activities designed to cultivate, solicit and steward donors.  

Department Name

University Art Museum



Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

Depends on experience

Close Date


Essential Duties

  • Serves as primary point person for the Museum’s membership, board and councils: 
  • Plans and implements regular member events and programs to maintain engaging benefit offerings  
  • Administers the implementation and tracking of membership, boards and councils recruitment and stewardship from current and prospective members 
  • Manages special fundraising events including VIP dinners, auctions, and development related cultivation events 
  • Assists, implements, and coordinates all aspects of the donor travel program 
  • Collects and enters development data in the Salesforce donor-base system, accurately processing donations, membership dues, and payments for fundraisers 
  • Coordinates and composes all acknowledgement correspondences for gifts and memberships in a prompt manner, routing them for review, signing and mailing 
  • Prepares membership welcome correspondence, cards, and member benefit packages 
  • Coordinates member renewal, upgrades, acquisition efforts, and membership drives 
  • Coordinates printing and mailing activities for membership and development efforts 
  • Ensures timely and accurate acknowledgement and fulfillment of member benefits 
  • Assists in preparation of membership and development reports for Board and committee meetings and upon request, maintaining a high level of confidentiality and accuracy 
  • Liaises with Business Office to ensure smooth processing of donations, gifts, and membership and that payments are delivered in a timely manner 
  • Maintains records for Development department budget and tracks membership and development fundraising goals 
  • Ensures daily best practices and policies associated with member, donor, and prospect management; maintains security, accuracy and integrity of database and patron information 
  • Assists with ongoing membership and visitor evaluation projects and actively assists in building positive relationships with members and guests on and off site 
  • Orchestrates and installs donor wall updates  

Serves as primary point person for the Donor Sponsorship Administration: 

  • Identify, cultivate and successfully support the solicitation of major gifts from a diverse group of individuals, corporations and other sources for exhibitions and programs .  
  • Coordinate with ASU Foundation and Herberger institute on fundraising strategies, proposals, gift and endowment agreements. 

Additional Duties: 

  • Perform general development administrative tasks related to assigned development program components 
  • Assist in the creation of and monitor the annual development program budget and track progress through monthly and annual reports in regular communication with Finance and Director’s Departments 

Minimum Qualifications

Bachelor’s degree in related field AND two years’ of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

  • Evidence in having a background in contemporary art and/or art history to facilitate sophisticated conversations with donors and prospects 
  • Demonstrated knowledge of principles and techniques of development/fundraising, preferably in higher education 
  • Event planning and management experience 
  • Evidence in having a collaborative style, combined with the ability and desire to work in a team-based environment   
  • Experience in maintaining a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information 
  • Experience in collegial interpersonal skills and an ability to communicate effectively in person, in writing, and by phone 
  • Ability to work both independently and as part of a team  
  • Problem solver who can take initiative and set priorities while being flexible   
  • Team-oriented strategist able to effectively manage complex situations involving numerous and sometimes competing constituencies 
  • Experience in developing and maintaining solid and effective working relationships with internal and external constituents 
  • Evidence in having an advocate’s belief in the vision of ASU as the New American University  
  • Experience in work that requires being organized and able to handle multiple projects  
  • Adept at navigating complex environments with evolving priorities and communication plans 
  • Experience in planning and directing fundraising activities and events 
  • Working knowledge of Microsoft Office Suite (Word, Excel, Access, Outlook, Power Point) 
  • Demonstrated knowledge and proficiency with ASU’s donor database, Salesforce. And other ASU & Museum systems including PeopleSoft & Workday 

Working Environment

  • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work
  • Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
  • Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
  • Ability to clearly communicate to perform essential functions

Department Statement

The Herberger Institute comprises the School of Art; School of Arts, Media and Engineering; The Sidney Poitier New American Film School; School of Music, Dance and Theatre; The Design School; and the ASU Art Museum. With 130 degree and certificate options, and programs ranked top 20 in art, design, music, theatre, digital culture, film, dance and more, plus a top university art museum, a leading immersive media facility, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design. 

Our mission is to position designers, artists, scholars and educators at the center of public life and prepare them to use their creative capacities to advance culture, build community and imaginatively address today’s most pressing challenges.

The vision of the Herberger Institute is to advance the New American University by embedding designers, artists and arts-based inquiry at its core and throughout the communities it serves locally, nationally and internationally. With 7,000+ students, mare than 700 faculty members, and 130 program options, the Herberger Institute is committed to redefining the 21st-century design and arts school.

As part of Arizona State University, the most innovative university in the nation, the Herberger Institute seeks to drive and scale new ways for arts and design to have impact in our world. We invite you to join our work.


  • Creativity as a core 21st-century competency
  • Design and the arts as critical resources for transforming our society
  • Innovation, enterprise and entrepreneurship
  • Interdisciplinary and transdisciplinary collaboration and research
  • Social embeddedness
  • Projecting all voices
  • Excellence

Why work @ASU -
Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:

  • Salary and wages paid
  • Comprehensive package of affordable benefit plans and programs
  • Access to world-class educational opportunities at deeply discounted rates
  • ASU's total compensation estimator shows the approximate value of your overall compensation

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options (after 3 months of service with the Herberger Institute, contingent on the need of the Unit/School and performance)

  • Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
  • Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
Arizona State University is committed to providing safety and security resources and information for our students, faculty, staff, and visitors. In accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), ASU publishes an Annual Security and Fire Safety Report, which includes safety and security policies and procedures, crime and fire prevention information, crime and fire statistics, and numerous resources for current and prospective students and employees. To access the ASU Annual Security and Fire Safety Report online, visit A hard copy of this report may be obtained, free of charge, by contacting the ASU Police Department at 480-965-3456 or by visiting the ASU Police Department at 325 E. Apache Blvd., Tempe, Arizona, during business hours (M-F, 8 a.m. to 5 p.m.).

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

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