Donor Relations and Events Manager

University of South Carolina, United States

Updated: 16 days ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 15 Apr 2024

Posting Summary


Logo
Posting Number STA00222PO24
Job Family Event Management
Job Function Events
USC Market Title Events Coordinator
Link to USC Market Title https://uscjobs.sc.edu/titles/132761
Job Level P2 - Professional
Business Title (Internal Title) Donor Relations and Events Manager
Campus Columbia
Work County Richland
College/Division Division of Development
Department DEV Gift Planning and Stewardship
State Pay Band 6
Approved Starting Salary $49,396
Advertised Salary Range $49,396 - commensurate with qualifications
Location of Vacancy May be eligible for a hybrid work schedule.
Part/Full Time Full Time
Hours per Week 37.5
Work Schedule
The standard hours are from 8:30am to 5:00pm with one hour for lunch, there are 37.50 hours per week. Required to meet the needs of the department.
Basis 12 months
Job Search Category Alumni Development


About USC


About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.


Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.




Position Description


Advertised Job Summary
Under limited supervision, reporting to the Assistant Vice President for Donor Relations, Communications, and Marketing (AVP), the Donor Relations and Events Manager (Manager) is responsible for assisting with the planning, coordinating, oversight and assessment of public and private donor engagement events. Responsible for managing and distributing tickets to all university events that include donors or high-level prospects visiting the university. Works collaboratively with colleges to ensure equal opportunity for event exposure for donors. Provides guidance and advice to colleges of event logistics to include but not limited to recommended event locations, food selections, and presence, if needed. Plans and executes the University Associates events along with the registration logistics. Works closely with the Director of Donor Relations and Stewardship on all donor recognition strategies for upcoming events.
Minimum Qualifications
Bachelor’s degree and 2 years related experience in an area such as alumni development, fundraising, prospect research, or business development.May be required to travel to conference for continual educational development and training. Must have a valid driver’s license.
Preferred Qualifications
Bachelor’s degree and 4 years related experience in an area such as alumni development, fundraising, prospect research, or business development. Must have above average skills with Microsoft Professional Package, i.e. Word, Excel, PowerPoint, and Outlook. Also, familiarity with USC policies, procedures, and systems would be beneficial.
Knowledge/Skills/Abilities
A high-level individual contributor that brings about immeasurable results through successful outcomes. Knowledge of policies and procedures for program. The ability to plan, organize and conduct detailed research, writing and production of correspondence and other informational avenues to maintain contact with our donors. Ability to collect and assemble information in a clear, concise manner. Ability to communicate effectively, both verbally and in writing. Effective computer experience including database operation, excel and word processing are required. Ability to establish and maintain effective working relationships throughout the university. Very strong organizational skills, tact, diplomacy, and very strong customer-focus are required. Must be willing to work evenings and weekends as required.


Job Duties


Job Duty
Coordinates and responsible for the planning, coordinating, and managing of event components including, but not limited to, contract management, budgeting, fee negotiation, space reservation, guest speakers, attendee registration, transportation, menu development, catering, parking, housing, vendors, event setup, coordinating audio/visual, photography/videography, and post-event activities.
Essential Function Yes
Percentage of Time 25%
Job Duty
Works in collaboration with the AVP to manage and coordinate ticket distribution and follow up compliance for UofSC home Football, Basketball and Baseball games for the President’s suites and other areas. Post-game attendee compliance reports are submitted to the Office of Special events with special documentation for all Legislatives attendees. Also works with the Office of Specials Events in menu coordination for Basketball and Baseball. This may also include post season playoff games.
Essential Function Yes
Percentage of Time 25%
Job Duty
Works in conjunction with university partners and colleges to proactively seek out opportunities for donor/prospect related engagement events. These may include tours of or tickets to School of Music, Koger Center, Colonial Life Arena, Anne Frank Center, lectureships, theater, dance, HRSM or other programming and educational opportunities.
Essential Function Yes
Percentage of Time 15%
Job Duty
Coordinates and manages scheduled events, luncheons, and meetings for University Associates, Horseshoe and Carolina Guardian Society.
Essential Function Yes
Percentage of Time 15%
Job Duty
Provides special assistance to university partners and colleges with local and/or out of town events when needed.
Essential Function Yes
Percentage of Time 5%
Job Duty
Performs other duties assigned or required.
Essential Function No
Percentage of Time 5%
Job Duty
Works closely with the Donor Relations, Communications, and Marketing team in brainstorming design needs for custom invitations for university partners or other engagement events. Will also create, manage, and update a university wide Events calendar.
Essential Function Yes
Percentage of Time 10%


Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.


Safety Sensitive or Security Sensitive No
Hazardous weather category Non-Essential


Posting Detail Information


Number of Vacancies 1
Desired Start Date
Job Open Date 03/12/2024
Job Close Date 04/15/2024
Open Until Filled No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by April 15, 2024.
The University of South Carolina offers a valuable benefits package including but not limited to:
  • Health and Life Insurance
  • Retirement Programs
  • Paid Tuition
  • Dependent Scholarships
  • Annual Leave
  • Sick Leave
  • 13 Paid Holidays (including an extended December holiday)
  • Paid Parental Leave
  • Professional Development Opportunities


Click here to learn more about why you should work at USC.
Quicklink for Posting https://uscjobs.sc.edu/postings/165511
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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