Director's Program Support Specialist, Design & Construction Services

Under minimal supervision, the Design + Construction Services (DCS), Director's Program Support Specialist (DPSS), relieves the Director / Campus Deputy Building Official (CDBO) of operational and administrative duties and independently develops and performs diverse, responsible, complex, and non-supervised technical administrative and program development and support functions. These functions will require frequent contact with senior administrators and executives and public and private officials, a thorough knowledge of DCS policies, knowledge of architectural and construction procedures and operations, and an understanding of the departments role within the community. The DPSS exercises initiative and independent judgment in the development and oversight of special programs including the Campus Deputy Building Official Program, managing overall office functions, department fiscal oversight and the project management of assigned special projects.

Knowledge of basic methods and procedures for research analysis and of personnel policies and procedures.  Knowledge of basic materials and methods used in the design and construction process.  Familiarity with basic building codes, ADA and building permit processes pertaining to design and construction process. Excellent interpersonal and communication skills and the ability to communicate appropriately and effectively with administrators at all levels, while maintaining confidentiality. Ability to analyze data and make accurate projections using business mathematics techniques. Ability to organize and plan work and projects including handling multiple priorities and tight deadlines. Ability to make independent decisions and exercise sound judgment. Ability to compile, write and present reports related to program or administrative specialty. Strong knowledge of the organizational unit's objectives, policies, procedures and practices. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DCS and BBS office. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved.  Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of operational and fiscal analysis and techniques. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from within and outside the university, and handle potentially sensitive situations. Ability to train others on new skills and procedures and provide lead work direction. Ability to keep calm under pressure in a variety of situations and circumstances.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Required:

• Equivalent to a bachelor's degree in a related field and three years of related experience required.
• CA Drivers license.

Preferred:

• Bachelor’s Degree from an accredited four-year college or university and/or equivalent training and technical administrative work experience involving study analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• 5 years of full-time progressively responsible experience as an administrative assistant or analyst.
• 3 years administrative experience in the architectural, engineering or construction field.
• Familiarity with administrative processes and procedures pertaining to design and construction management, architecture and engineering.
• 3-5 years of experience in a higher education or academic setting.
• Senior and/or executive level administrative support experience.
• Experience providing excellent customer service in higher education.

Beach Building Services - Design + Construction Services

The salary range for this classification is $3,897 to $7,051 per month.

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Full-time temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Click Apply Now to complete the CSULB Online Employment Application.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

CSULB is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual, without regard to race or ethnicity (including color or ancestry), nationality, religion or religious creed, gender (or sex), gender identity (including transgender), gender expression, sexual orientation, marital status,  disability, medical condition, genetic information, age, veteran or military status. CSULB is an Equal Opportunity Employer.

To view the University's Annual Campus Crime Report go to: http://daf.csulb.edu/offices/ppfm/police/statistics/index.html. Copies of the report are available upon request. To request a copy, contact the University Police Department at (562) 985-4101.