Director, Public Relations and Communications

Updated: about 2 months ago
Location: Chicago, ILLINOIS
Job Type: FullTime

Department
 

BSD DIV - Administration


About the Department
 

The Biological Sciences Division (BSD) is the largest unit of the University. Established in 1930, the BSD is comprised of faculty from the clinical and basic sciences. In this unique academic community, a unified division delivers undergraduate, graduate, medical, and postgraduate education in the biological sciences together with outstanding patient care and world-renowned research. The BSD currently includes approximately 150 faculty in the 10 basic science departments, over 850 faculty in 14 clinical departments, and 2600 staff members. The BSD includes the Pritzker School of Medicine (PSOM), approximately 24 academic units, degree-granting committees, and research centers and institutes. The BSD is located on the University's main campus in Hyde Park, 20 minutes south of downtown Chicago. In total, the BSD is responsible for the education and training of more than 1,200 undergraduate students per year and 800 basic science graduate and medical students. The 18 doctoral training programs in biological sciences focus on Darwinian sciences, molecular biosciences, neurosciences, biomedical sciences, public health sciences, radiation physics, and the MD/Ph.D. interdisciplinary scientist training program. Doctoral students in the BSD are supported in part by 25 National Institute of Health (NIH) training grants and NSF, NIH, and HHMI fellowships. The faculty of the BSD, led by the Master of the College, are responsible for teaching undergraduate biology courses. These courses are highly rated by students and the proportion of undergraduates majoring in biology has been increasing. Under the leadership of the University Executive Vice President for Medical Affairs and Dean of the BSD, the BSD and University of Chicago Medical Center (UCM)—a separate legal entity controlled by the University—are collectively known as the University of Chicago Medicine (UChicago Medicine or UCM). UCM oversees the finances and operations of all inpatient and ambulatory services. The UCMC medical staff is comprised of faculty physicians who receive academic appointments in the University and the clinical departments of the BSD. BSD’s patient care operations are conducted on the Hyde Park campus and in clinics located in the Chicago Land area.


Job Summary
 

The role provides leadership and direction through managers who are responsible for the financial management of operating and capital budgets for divisions and/or University-wide administrative units. This role may have global scope. The role's portfolio also includes two or more other operational areas of responsibility, such as facilities, IT, or a revenue generating area. Executes financial goals and business plans and contributes to the development of functional strategy. Directs financial forecasting and modeling for all major service programs and initiatives. Directs quarterly and year-end reporting for the operating budget. Manages senior directors who manage teams.

Responsibilities

Leadership

  • Develop personal and professional credibility, gain respect, and build confidence with institutional leaders and stakeholders to advance the objectives and missions of the BSD.

  • Become a partner and bridge between the BSD and the university in financial operations.

  • Perform all other related leadership duties, as requested by BSD or university leadership.

Strategy and Innovation

  • Support the vision and strategic direction for the BSD through effective resource management and supporting strategic priorities for investments in the research and education portfolio.

  • Sustain an environment of continuous quality improvement, including achievement of identified performance measures across the system.

  • Be the BSD leader and advocate to support the University-commissioned Financial Systems Transformation (FST) project by developing a good relationship with the project leaders and stakeholders, getting inputs from the divisional users and subject matter experts, predicting risk factors, and communicating information to the FST project team, BSD leaders, and key stakeholders/users.

  • Be a leader in change management to ensure the continued evolution and improvement of BSD’s financial and administrative capabilities.

Planning and Budget

  • Identify opportunities for automation to shorten the budgeting process and use technologies to enhance financial reporting and metrics. Collaborate with colleagues across divisions and UCM to achieve buy-in for a modernized process with available tools.

  • Ensure budgets are consistent with the mission of the division.

  • Oversee the annual budget planning process and annual long-range plan.

Financial Operations

  • Provide leadership and stewardship on financial operations including purchasing, payroll, and reimbursements with attention to adherence to university and federal sponsored policies and procedures including reconciliation and audit controls.

  • Be future-oriented and find ways to control costs while sustaining growth, productivity and efficient systems for decision making.

  • Improve financial monitoring standards, processes, and technology to enable personnel the authority to effectively manage financial performance.

  • Motivate, support and mentor the finance leadership team.

  • Set realistic expectations with the available tools and resources.

  • Make thoughtful and well-informed decisions.

  • Collaborate with the University CFO’s office, University Budget office, and UCMC Finance on all financial matters.

Business Services

  • Develop relationships ensuring transparency throughout the academic enterprise.

  • Mentor and enable Executive Administrators to develop leadership and financial skills for effective management and decision making in their roles.

Human Capital Management

  • Be a leader in Human Capital, Organizational Management, and Shared Services.

  • Provide leadership in the annual faculty and staff salary planning process.

  • Work with the Dean and Department Chairs to develop competitive new faculty start-up packages and faculty retention packages.

Sponsored Research, Gift, and Endowment

  • Direct and oversee reporting and compliance efforts related to BSD grants, gifts, and endowments.

  • Strengthen management and monitoring of sponsored research projects and restricted fund activities to ensure financial accuracy and accountability.

  • Ensures all gifts and endowments are utilized in a timely manner and compliant with donor intent.

  • Participate in the process of preparing and filing all federal, state, third party and other financial reports, as required, in a timely manner with appropriate University coordination.

Risk Management, Business Continuity, and Compliance

  • Assume the appropriate delegation of signature authority for contract review and authorization.

  • Contribute to the Audit Committee and risk management assessment.

  • Work closely with the University financial leadership to ensure the BSD’s input into and conformity with University’s finance policies. Revise or create divisional policies and procedures as needed.

  • Conduct meetings and develop training to ensure compliance with established practices and keeps employees aware of current standards and changes that are occurring within the University.

Other

  • Manages employees through senior managers. Oversees the development of performance goals, establishes the structure for allocating resources and assessing division or University policies.

  • Crafts and executes functional business plans and contributes to the development of financial goals, strategies, plans, and policies for the unit.

  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 10+ years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

  • Bachelor’s degree with an emphasis in finance or business.

  • Master’s degree in a related field.

Experience:

  • Ten years of progressively responsible professional experience in accounting, financial planning, budgeting, analysis, forecasting, modeling, auditing, financial control systems and regulatory compliance required.

  • Extensive experience in financial management skills, including the ability to analyze data for budgeting, operations, auditing and accounts receivable and reserve analysis, pro forma preparation.

  • Highly proficient in financial and mathematical skills.

  • Proven track record of leading organizational economic performance.

  • Demonstrated understanding of federal regulations and sponsored program administration.

  • Demonstrated understanding of both FASB & GASB accounting principles.

  • Experience working in a cost conscious, tightly controlled business setting that regularly employs benchmarking.

  • Experience within an academic health sciences environment.

  • Experience and knowledge of clinical payment systems and familiarity with all sources of payment for clinical services and related incentive methodologies.

  • Knowledge of financial information management and computer information technology.

  • Working knowledge of policies, procedures, and financial implications of technology transfer.

  • Knowledge of research funding and appreciation for working in a research-intensive academic culture.

  • Knowledge and a strong understanding of the interdependence of education, research, and patient care.

Preferred Competencies

  • Highly effective in verbal and written communication skills, including formulating recommendations and developing presentations.

  • Ability to work independently with a high degree of initiative required.

  • Outstanding critical thinking skills.

  • Meticulous attention to detail.

  • Ability to abide by confidentiality and privacy protocols.

  • Ability to work on multiple projects simultaneously, set priorities, and meet aggressive deadlines.

  • Results-oriented and committed to continuous improvement.

  • Diplomacy and tact to build strong relationships, motivate and balance internal and external stakeholders.

Application Documents

  • Resume (required)

  • Cover Letter (preferred)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family
 

Financial Management


Role Impact
 

People Manager


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

40


Benefits Eligible
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form .

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.



Department
 

BSD DIV - Administration


About the Department
 

The Biological Sciences Division (BSD) is the largest unit of the University. Established in 1930, the BSD is comprised of faculty from the clinical and basic sciences. In this unique academic community, a unified division delivers undergraduate, graduate, medical, and postgraduate education in the biological sciences together with outstanding patient care and world-renowned research. The BSD currently includes approximately 150 faculty in the 10 basic science departments, over 850 faculty in 14 clinical departments, and 2600 staff members. The BSD includes the Pritzker School of Medicine (PSOM), approximately 24 academic units, degree-granting committees, and research centers and institutes. The BSD is located on the University's main campus in Hyde Park, 20 minutes south of downtown Chicago. In total, the BSD is responsible for the education and training of more than 1,200 undergraduate students per year and 800 basic science graduate and medical students. The 18 doctoral training programs in biological sciences focus on Darwinian sciences, molecular biosciences, neurosciences, biomedical sciences, public health sciences, radiation physics, and the MD/Ph.D. interdisciplinary scientist training program. Doctoral students in the BSD are supported in part by 25 National Institute of Health (NIH) training grants and NSF, NIH, and HHMI fellowships. The faculty of the BSD, led by the Master of the College, are responsible for teaching undergraduate biology courses. These courses are highly rated by students and the proportion of undergraduates majoring in biology has been increasing. Under the leadership of the University Executive Vice President for Medical Affairs and Dean of the BSD, the BSD and University of Chicago Medical Center (UCM)—a separate legal entity controlled by the University—are collectively known as the University of Chicago Medicine (UChicago Medicine or UCM). UCM oversees the finances and operations of all inpatient and ambulatory services. The UCMC medical staff is comprised of faculty physicians who receive academic appointments in the University and the clinical departments of the BSD. BSD’s patient care operations are conducted on the Hyde Park campus and in clinics located in the Chicago Land area.


Job Summary
 

The role provides leadership and direction through managers who are responsible for the financial management of operating and capital budgets for divisions and/or University-wide administrative units. This role may have global scope. The role's portfolio also includes two or more other operational areas of responsibility, such as facilities, IT, or a revenue generating area. Executes financial goals and business plans and contributes to the development of functional strategy. Directs financial forecasting and modeling for all major service programs and initiatives. Directs quarterly and year-end reporting for the operating budget. Manages senior directors who manage teams.

Responsibilities

Leadership

  • Develop personal and professional credibility, gain respect, and build confidence with institutional leaders and stakeholders to advance the objectives and missions of the BSD.

  • Become a partner and bridge between the BSD and the university in financial operations.

  • Perform all other related leadership duties, as requested by BSD or university leadership.

Strategy and Innovation

  • Support the vision and strategic direction for the BSD through effective resource management and supporting strategic priorities for investments in the research and education portfolio.

  • Sustain an environment of continuous quality improvement, including achievement of identified performance measures across the system.

  • Be the BSD leader and advocate to support the University-commissioned Financial Systems Transformation (FST) project by developing a good relationship with the project leaders and stakeholders, getting inputs from the divisional users and subject matter experts, predicting risk factors, and communicating information to the FST project team, BSD leaders, and key stakeholders/users.

  • Be a leader in change management to ensure the continued evolution and improvement of BSD’s financial and administrative capabilities.

Planning and Budget

  • Identify opportunities for automation to shorten the budgeting process and use technologies to enhance financial reporting and metrics. Collaborate with colleagues across divisions and UCM to achieve buy-in for a modernized process with available tools.

  • Ensure budgets are consistent with the mission of the division.

  • Oversee the annual budget planning process and annual long-range plan.

Financial Operations

  • Provide leadership and stewardship on financial operations including purchasing, payroll, and reimbursements with attention to adherence to university and federal sponsored policies and procedures including reconciliation and audit controls.

  • Be future-oriented and find ways to control costs while sustaining growth, productivity and efficient systems for decision making.

  • Improve financial monitoring standards, processes, and technology to enable personnel the authority to effectively manage financial performance.

  • Motivate, support and mentor the finance leadership team.

  • Set realistic expectations with the available tools and resources.

  • Make thoughtful and well-informed decisions.

  • Collaborate with the University CFO’s office, University Budget office, and UCMC Finance on all financial matters.

Business Services

  • Develop relationships ensuring transparency throughout the academic enterprise.

  • Mentor and enable Executive Administrators to develop leadership and financial skills for effective management and decision making in their roles.

Human Capital Management

  • Be a leader in Human Capital, Organizational Management, and Shared Services.

  • Provide leadership in the annual faculty and staff salary planning process.

  • Work with the Dean and Department Chairs to develop competitive new faculty start-up packages and faculty retention packages.

Sponsored Research, Gift, and Endowment

  • Direct and oversee reporting and compliance efforts related to BSD grants, gifts, and endowments.

  • Strengthen management and monitoring of sponsored research projects and restricted fund activities to ensure financial accuracy and accountability.

  • Ensures all gifts and endowments are utilized in a timely manner and compliant with donor intent.

  • Participate in the process of preparing and filing all federal, state, third party and other financial reports, as required, in a timely manner with appropriate University coordination.

Risk Management, Business Continuity, and Compliance

  • Assume the appropriate delegation of signature authority for contract review and authorization.

  • Contribute to the Audit Committee and risk management assessment.

  • Work closely with the University financial leadership to ensure the BSD’s input into and conformity with University’s finance policies. Revise or create divisional policies and procedures as needed.

  • Conduct meetings and develop training to ensure compliance with established practices and keeps employees aware of current standards and changes that are occurring within the University.

Other

  • Manages employees through senior managers. Oversees the development of performance goals, establishes the structure for allocating resources and assessing division or University policies.

  • Crafts and executes functional business plans and contributes to the development of financial goals, strategies, plans, and policies for the unit.

  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 10+ years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

  • Bachelor’s degree with an emphasis in finance or business.

  • Master’s degree in a related field.

Experience:

  • Ten years of progressively responsible professional experience in accounting, financial planning, budgeting, analysis, forecasting, modeling, auditing, financial control systems and regulatory compliance required.

  • Extensive experience in financial management skills, including the ability to analyze data for budgeting, operations, auditing and accounts receivable and reserve analysis, pro forma preparation.

  • Highly proficient in financial and mathematical skills.

  • Proven track record of leading organizational economic performance.

  • Demonstrated understanding of federal regulations and sponsored program administration.

  • Demonstrated understanding of both FASB & GASB accounting principles.

  • Experience working in a cost conscious, tightly controlled business setting that regularly employs benchmarking.

  • Experience within an academic health sciences environment.

  • Experience and knowledge of clinical payment systems and familiarity with all sources of payment for clinical services and related incentive methodologies.

  • Knowledge of financial information management and computer information technology.

  • Working knowledge of policies, procedures, and financial implications of technology transfer.

  • Knowledge of research funding and appreciation for working in a research-intensive academic culture.

  • Knowledge and a strong understanding of the interdependence of education, research, and patient care.

Preferred Competencies

  • Highly effective in verbal and written communication skills, including formulating recommendations and developing presentations.

  • Ability to work independently with a high degree of initiative required.

  • Outstanding critical thinking skills.

  • Meticulous attention to detail.

  • Ability to abide by confidentiality and privacy protocols.

  • Ability to work on multiple projects simultaneously, set priorities, and meet aggressive deadlines.

  • Results-oriented and committed to continuous improvement.

  • Diplomacy and tact to build strong relationships, motivate and balance internal and external stakeholders.

Application Documents

  • Resume (required)

  • Cover Letter (preferred)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family
 

Financial Management


Role Impact
 

People Manager


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

40


Benefits Eligible
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form .

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


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