Director, Project Management & Events - WashU Medicine, Marketing & Communications (Hybrid)

Position Summary
The Director of Project Management & Events is responsible for overseeing and optimizing all project and event management activities within the organization. This role plays a crucial role in ensuring that projects are delivered efficiently, on time, and within budget, while meeting quality standards and stakeholder expectations. In addition, the Director oversees the planning for a range of events, including symposia, meetings, conferences and other special occasions.

Job Description

Primary Duties & Responsibilities

Project Management

• Develops and implements project management strategies aligned with organizational goals and objectives.
• Collaborates with team members to define project priorities and resource allocation.
• Oversees the entire project lifecycle from initiation to closure, ensuring that projects are well-planned, executed efficiently, and meet established objectives.
• Builds and maintains a project management process that drives productively in a cost effective and results-driven manner.
• Monitors project progress, identify risks and issues, and take proactive measures to address them.

Event Management

• Oversees the planning and coordination of events and meetings from conception to execution, including budgeting, venue selection, vendor management, scheduling, and logistics.
• Collaborates with marketing and creative team members to develop promotional materials, invitations, and online marketing campaigns to attract attendees and generate buzz around events.
• Ensures the usage of social media platforms, email marketing, paid media and other channels to increase event visibility and drive attendance.

Continuous Improvement

• Drives continuous improvement initiatives within the project management function, leveraging feedback, data, and lessons learned to enhance processes, tools, and methodologies.
• Establishes and enforces project management standards, methodologies, and best practices to ensure consistent delivery of high-quality projects.
• Conducts regular reviews and audits to assess project performance and identify areas for improvement.
• Utilizes feedback and analytics to continuously improve on event and meeting execution.

Financial Management

• Manages project budgets, tracks expenses, and ensures projects are delivered within allocated budget constraints.
• Manages event and meeting budgets, tracking expenses, negotiating costs, and ensuring financial targets are met. Provides regular updates to clients on budget status and make recommendations for cost-effective solutions.
• Provides accurate financial forecasting and reporting.

Performs other duties as assigned.

Preferred Qualifications

• Project Management Professional (PMP) certification.
• Strong problem-solving skills and attention to detail.
• Excellent communication and collaboration abilities.
• Ability to work effectively in a fast-paced environment and manage multiple tasks concurrently.
• Sound judgement, decision making ability and high level of maturity.
• Demonstrated time management and priority setting skills.
• Ability to compile and analyze data and metrics to inform recommendations and drive results.
• Ability to represent the institution with external constituents.

Required Qualifications

• Bachelor's degree in business administration, project management, or a related field and five (5) years of related experience.
• Proven ability to build project management process.
• Proficiency in project management software and tools.
• Proficiency in event management software and tools for budgeting, scheduling, and registration.

Grade
G16

Salary Range
$94,100.00 - $165,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.