Director, Procure to Pay, Travel and Disbursement (Administrator II) - Accounts Payable Office

Apply now Job no:535455
Work type:Management (MPP)
Location:San Bernardino - San Bernardino Campus
Categories:MPP, At-Will, Finance/Accounting, Full Time

Job Summary:

Under guidelines established by the University and reporting to the Executive Director and Chief Procurement Officer, the Director of Procure to Pay, Travel and Disbursement is responsible for the leadership and the strategic direction of all Accounts Payable, Travel and Expense Reimbursement, Payment Disbursement, Payment File Records Management and Retention and 1099 Tax Reporting activities at CSUSB.

Major duties and responsibilities:

• Directs/manages Accounts Payable, Procure to Pay, Travel and Expense Reimbursement, Tax Reporting (1099 and Sales/Use Tax) and Supplier Management operations for State and Auxiliaries (ASI, Student Union, UEC, Philanthropic Foundation).
• Manages and trains staff to ensure high level of satisfaction with campus users and suppliers, in particular managing closely with procurement staff and central support groups to create seamless and easily understood processes for campus clients.
• Indecently determines and develops approach to solutions. Work is reviewed upon for soundness of judgement, effectiveness in achieving desired result, and/or organizational goals.
• Regularly Communicates with the campus community on payment issues in writing, through personal visits to campus departments, during group meetings, via the department website, etc.
• Participates in and, where required, leads design, development and implementation of new business processes and technologies in support of Accounts Payable and Travel business processing. Recommends enhancements to ERP (Peoplesoft Financials), Procure to Pay (CSUBuy P2P) and Travel Management Systems (Concur).
• Manage and direct tax reporting (Internal Revenue Service 1099M, 1099N, 1042S and Franchise Tax Board 592B reporting), backup withholding and sales/use tax filings.
• Oversees confidential and university sensitive documents, communications, and payments.
• Develops and communicates strategically relevant operational metrics and measures to management and department heads as needed. Creates reports and analysis for use in decision making by the administration of the University.
• Responsible for the overall administration of the production and distribution of payments via check, ACH, EFT and wires.
• Continuously seeks to improve quality and efficiency of services provided while developing an operational environment appropriate for the recruitment and retention of quality skilled professionals. Responsible for the preparation and research for personnel requisitions, including but not limited to hiring, training, reclassification, disciplinary action, and evaluation of staff.
• Develops and implements strategic goals that ensure effectiveness in support of the campus strategic plan.
• Acts as a strategic partner with other financial departments and the campus community in defining  and articulating a vision of the Accounts Payable operations consistent with meeting the goals of the university's programs.
• Responsible for long range planning of Accounts Payable initiatives.
• Ensure the fiscal integrity of all payable records pertaining to the State Controller's Office, Department of Finance, and Chancellor's Office controlled funds. Processing procedures, such as internal controls, must be established and reviewed for compliance.
• Maintains a strong working relationship with internal and external auditors and ensures that audit requests are satisfied and that operations are audit compliant.
• Develop and implements policies for a functional area and ensures policies and procedures are properly documented and in compliance with government regulations and ICSUAM published policies.

Minimum Qualifications: Required Education and Experience

• Bachelor's degree in Business Administration or related field.
• 5-8 years of professional and supervisory experience

Required Qualifications

• possess excellent communication (verbal/written), interpersonal, problem solving, organizational, and customer services skills.
• Microsoft Windows office experience including Word, Excel, and Outlook email software.

Preferred Qualifications

• Minimum of 12 years of related experience with a minimum of 6-8 years of management experience in a financial services operation.
• Previous background in a high-volume environment.
• Able to manage positive relationships with campus community, provide a positive working/learning environment, and develop a first-class service organization that responds effectively to inquiries and engenders trust from the campus community and vendors.
• Analyze and resolve complex problems.
• Peoplesoft Enterprise Systems preferred.
• SAP/Concur Travel Management Systems preferred.
• Ability to fit in with a large team environment.
• Previous experience in higher education a plus.
• Have experience with federal and state regulations and in building compliant business processes.
• Experienced in the implementation and management of client/server financial applications.

Compensation and Benefits:

Anticipated Hiring Range: $9,167 - $10,000 per month

Classification Salary Range: $4,583 - $14,713 per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Position Information:

Work status: Full-time/Exempt/At-will

Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

This is a full-time management (MPP) position.  MPP employees serve at the pleasure of the campus President.  MPPs do not serve a probationary period and never receive permanent status.

This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

First considerations will be given to candidates who apply by Wednesday, February 7, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at [email protected] .

Smoking

CSUSB is a smoke and tobacco-free campus.  See policy at  https://calstate.policystat.com/policy/6591951/latest/ .

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act