Director of Research Services Administration and Infrastructure, Dell Medical School

Job Posting Title:

Director of Research Services Administration and Infrastructure, Dell Medical School

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Hiring Department:

Dell Medical School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

Purpose

Lead the Dell Medical School Regulatory Affairs, Research Quality, and Research Services team, in collaboration with the Vice Dean of Research, Assistant Dean of Research, Associate Dean of Research/Director of the Health Transformation Research Institute, Director of the Biomedical Data Science Hub, Executive Director, Department Chairs, ACRs, Senior Directors, the other Directors of the Office of Research, and main campus partners in the VPR’s office to ensure successful implementation of strategic plans and provision of research support and services in area of responsibility to the Dell Med research community. 

Responsibilities

• Work with the Vice Dean of Research, Assistant Dean of Research, Executive Director, Director of Sponsored Projects and Clinical Trials Administration, UT Austin main campus, senior leadership, and other officers and directors to ensure operational decisions, actions, and resource allocations are supportive of the School's business goals and objectives with respect to research quality, regulatory affairs, data use, and research information technology (RIT). Collaborate with research leadership to identify, develop, implement and operationalize long- and short- term strategic plans in areas of job responsibility. Collaborate with the Dell Medical School IT department in the development and operationalization of processes and infrastructure related to RIT across the research enterprise. In coordination with research leadership, support the UT Medicine infrastructure build-out as it relates to research. 

• Operational: Oversee all research quality, regulatory affairs, and research services across the research enterprise, coordinating with Dell Med senior leadership and Dell Med research leadership, Seton/Ascension, UT Health Austin, and UT Austin main campus and other partners to ensure successful execution and administration. In coordination with research leadership, provide staff oversight of data use in research. Provide oversight and serve as a subject matter expert for the research enterprise regarding the interpretation, implementation, and adherence with federal and other policies and regulations related to research, specifically including clinical trials. Liaise with IT leadership to ensure support and resources with respect to information technology and research activities on behalf of Office of Research. Inform appropriate school or institutional officials on regulatory and other issues impacting research and recommend corrective action plans to institutional leadership, providing direct support to researchers and study teams.  

• Operational: Identify appropriate internal controls and provide mechanisms to monitor and support compliance with respect to areas within job responsibility. Coordinating with Dell Med research leadership, develop mechanisms and processes for collecting and managing statistics for internal management and external reporting for areas within job responsibility. Coordinate with external and internal partners in areas associated with portfolio to ensure successful completion of duties, including Seton, UT Austin main campus, UTHA and others. On behalf of the OOR, serve as a contact for all RIT related issues and engagements, specifically as it relates to the management, support, build-out, and oversight of the intersection of research activities and RIT systems management and support. Work directly with IT leadership to ensure a culture of both compliance and support for activities that have non-standard IT components and/or may require additional solutions. On behalf of the OOR, in coordination with the Executive Director, evaluate and accept measured operational risk in approving any research-related projects and associated data use.  

• Management: Manage team of professionals supporting research quality, regulatory affairs, research services, and RIT including those components of clinical trials. Responsible for recruitment, management, and development of staff within area of job responsibility aligned with institutional human resource policies, Dell Med values, and team-based initiatives.

• Leadership: Provide professional guidance to Dell Medical School leadership and other internal and external stakeholders regarding areas within job responsibility. Develop and build organizational infrastructure and partnerships. Represent areas within job responsibility to DMS leadership, main campus, and others. 

• Other related duties as assigned.

Required Qualifications

Bachelor's degree and 10+ years of related experience demonstrating expert knowledge in federal and state laws, regulations, and guidance relating to research, quality, regulatory affairs, clinical trials, and related areas. Strong communication skills, both oral and written. Excellent interpersonal skills, ability to interact in a positive and productive manner with a wide-variety of stakeholders - researchers, staff, academic administrators, clinical leadership, regulatory officials, and auditors - while demonstrating sensitivity, tact, and professionalism. Sufficient professional experience, adequate education, and sound judgement to comprehend, interpret, and analyze publications and reports concerning applicable policies, procedures, and regulations. Proficiency with electronic systems and software. Ability to identify, organize, and prioritize work independently, while working in a team environment. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience in an academic medical center, CRO, or research-based environment. Familiarity with research data, HIPAA requirements, and establishment of data use agreements between organizations. Familiarity with university electronic research systems. Familiarity with EHRs/EMRs. Knowledge of federal/state guidelines relating to research. Experience with FDA-regulated drug and device research. Experience with administration and operations of a clinical trial. Experience with research protocol development. Experience in a research office or environment. Experience with research infrastructure build-out. 

Salary Range

OPEN

Working Conditions

• Repetitive use of a keyboard at a workstation.

• Occasional weekend, overtime and evening work to meet deadlines.

• Occasional interstate, intrastate and international travel.

• Remote work is an option but occasional on-campus presence may be required. 

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.