Job Description Summary
The purpose of this position is to manage all payroll critical activities involved in processing the University’s payroll in a multi-state environment; to ensure that all payroll payments are made in an accurate and timely manner; to maintain checks and balances/segregation of duties; and to use discretionary judgement and experience to plan and accomplish goals.
Job Description
Manage and oversee the administration of all payroll functions.
Oversee production of payments on a bi-weekly basis including regular wages, special calculations, garnishments, child support, taxable fringe benefits and all other earnings/deduction information.
Responds to internal and external audit requests including annual worker’s
compensation audit.
Responds to internal and external requests for employment data such as surveys and other
government reporting requirements (DOL quarterly head count, annual census).
Responds to employee inquiries and requests regarding payroll matters.
Oversee submission of requisitions for payment of employee deductions to vendors.
Submission of requisitions for payroll services invoices.
Reconcile quarterly and annual payroll information for reporting and annual issuance of W-2 forms.
Reconcile payroll deductions to general ledger.
Reconciliation of payroll accounts in general ledger and request journal entries, as needed.
Responsible for annual fiscal year close out and accrual entries.
Manage wage/hour and tax compliance in accordance with local, state, and federal regulations.
Work closely with Human Resource department to ensure accurate processing.
Create and maintain payroll setup within Workday.
Create and maintain setup with ADP for wage payments, garnishment and tax reporting processing.
Create and maintain business registration and setup with states for accounts.
Maintain department policies and procedures.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Ability to maintain confidential information.
Strengths in problem solving and proven project management skills.
Ability to work well independently and meet established deadlines.
Proficient in Microsoft Office
Detailed knowledge of Human Resource, labor laws and IRS regulations.
Ability to relate to people in a knowledgeable, friendly, and professional manner.
Accuracy, attention to detail and the ability to prioritize work and meet critical deadlines.
EDUCATIONAL REQUIREMENTS / QUALIFICATIONS:
Bachelor Degree in accounting or business from a regionally accredited institution.
Minimum 5 years payroll experience to include minimum of two years as a payroll supervisor
Knowledge and understanding of wage and hour regulations and payroll tax fundamentals.
Extensive knowledge of Workday experience preferred.
Any equivalent combination of education and experience and training that provides the required knowledge, skills and abilities
ENVIRONMENT:
The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.
While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.
NOTICE:
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success.
Why Work at Saint Leo?
What it’s Like to Work Here: Ask our employees and the one word they’d use to describe working at Saint Leo University is “Community.” Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world. Thank you for your interest in joining the Saint Leo PRIDE!
We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).
- Inclusive Group Health Plan (Medical, Dental, Vision)
- Group Health Plan features include Teledoc, Surgery Plus!, Wellness Incentive Program, Nationwide Pet Insurance, just to name a few!
- Health Reimbursement Account (University Paid!) and Flexible Spending Accounts (healthcare and dependent options)
- Tuition Remission (Employee, Spouse, and Dependents)*
- Tuition Exchange opportunity for dependent of employees*
- Paid Personal Leave (Sick, Vacation, Holidays)
- 403b - Annual match 3%-9% of pay based on employee’s contribution. University match and fully vested within one month of hire date.
- Basic Life and AD&D Insurance valued at 30k (University Paid!)
- Income Protection Benefits after one year
- Additional options for supplemental insurance
*Eligibility based on meeting required service period
Job Description Summary
The purpose of this position is to manage all payroll critical activities involved in processing the University’s payroll in a multi-state environment; to ensure that all payroll payments are made in an accurate and timely manner; to maintain checks and balances/segregation of duties; and to use discretionary judgement and experience to plan and accomplish goals.
Job Description
Manage and oversee the administration of all payroll functions.
Oversee production of payments on a bi-weekly basis including regular wages, special calculations, garnishments, child support, taxable fringe benefits and all other earnings/deduction information.
Responds to internal and external audit requests including annual worker’s
compensation audit.
Responds to internal and external requests for employment data such as surveys and other
government reporting requirements (DOL quarterly head count, annual census).
Responds to employee inquiries and requests regarding payroll matters.
Oversee submission of requisitions for payment of employee deductions to vendors.
Submission of requisitions for payroll services invoices.
Reconcile quarterly and annual payroll information for reporting and annual issuance of W-2 forms.
Reconcile payroll deductions to general ledger.
Reconciliation of payroll accounts in general ledger and request journal entries, as needed.
Responsible for annual fiscal year close out and accrual entries.
Manage wage/hour and tax compliance in accordance with local, state, and federal regulations.
Work closely with Human Resource department to ensure accurate processing.
Create and maintain payroll setup within Workday.
Create and maintain setup with ADP for wage payments, garnishment and tax reporting processing.
Create and maintain business registration and setup with states for accounts.
Maintain department policies and procedures.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Ability to maintain confidential information.
Strengths in problem solving and proven project management skills.
Ability to work well independently and meet established deadlines.
Proficient in Microsoft Office
Detailed knowledge of Human Resource, labor laws and IRS regulations.
Ability to relate to people in a knowledgeable, friendly, and professional manner.
Accuracy, attention to detail and the ability to prioritize work and meet critical deadlines.
EDUCATIONAL REQUIREMENTS / QUALIFICATIONS:
Bachelor Degree in accounting or business from a regionally accredited institution.
Minimum 5 years payroll experience to include minimum of two years as a payroll supervisor
Knowledge and understanding of wage and hour regulations and payroll tax fundamentals.
Extensive knowledge of Workday experience preferred.
Any equivalent combination of education and experience and training that provides the required knowledge, skills and abilities
ENVIRONMENT:
The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.
While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.
NOTICE:
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success.
Why Work at Saint Leo?
What it’s Like to Work Here: Ask our employees and the one word they’d use to describe working at Saint Leo University is “Community.” Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world. Thank you for your interest in joining the Saint Leo PRIDE!
We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).
- Inclusive Group Health Plan (Medical, Dental, Vision)
- Group Health Plan features include Teledoc, Surgery Plus!, Wellness Incentive Program, Nationwide Pet Insurance, just to name a few!
- Health Reimbursement Account (University Paid!) and Flexible Spending Accounts (healthcare and dependent options)
- Tuition Remission (Employee, Spouse, and Dependents)*
- Tuition Exchange opportunity for dependent of employees*
- Paid Personal Leave (Sick, Vacation, Holidays)
- 403b - Annual match 3%-9% of pay based on employee’s contribution. University match and fully vested within one month of hire date.
- Basic Life and AD&D Insurance valued at 30k (University Paid!)
- Income Protection Benefits after one year
- Additional options for supplemental insurance
*Eligibility based on meeting required service period
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