Director of Operations, Finance and Business Administration (College of Medicine-Phoenix)

Updated: about 1 month ago
Location: Phoenix, ARIZONA
Job Type: FullTime
Deadline: Yes




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Director of Operations, Finance and Business Administration (College of Medicine-Phoenix)
Phoenix, AZ, United States
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req5258
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Director of Operations, Finance and Business Administration (College of Medicine-Phoenix)
Posting Number req5258
Department COM Phx Campus Administration
Department Website Link College of Medicine-Phoenix
Location Greater Phoenix Area
Address 475 N. 5th St., Phoenix, AZ 85004 USA
Position Highlights

The College of Medicine- Phoenix is seeking a candidate for a Director of Operations to support various Academic, Educational & Research focused Departments. This is a professional position and plays a critical role in financial, operational and strategic management in a highly-matrixed organization and reports to the Associate Dean, Finance and Administration.

The selected candidate will be expected to develop and implement processes that maximize efficiency, resources, and mission growth to meet the goals of the Departments/Units they direct. The Director of Operations will play a pivotal role in managing the day-to-day operations which requires great attention to detail, strong analytical, technical and logic skills, significant professional judgment, innovation and vision, discretion, and effective time management skills.

The Director of Operations will work closely with the Finance team, Human Resources, Information Technology, Campus Management & Operations, Marketing and Communications, Faculty Affairs, and other Departments on campus as well as the main Tuscon Campus. As a member of the executive and leadership team, this position will be a crucial team member providing operational and administrative management to faculty and staff.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .

Duties & Responsibilities

Strategy/Financial:

  • Under Faculty Leadership direction, develops long and short-range goals and business plans to strategically align department with overall vision of the College.
  • Budgeting and financial management of all funding sources (state, grants, designated, gifts/Foundation all academic funding types). 
  • Typically responsible for a budget (including grants and contracts) of $10-30M.

Operations:

  • Identifies and implements methods to continually improve the quality and efficiency of the operations.
  • Develops, maintains and implements policies and procedures.
  • Manages and oversees their department's space needs within the university, UAHS and college guidelines. 

Personnel Oversight: 

  • Facilitates recruitment, onboarding, retention, off-boarding processes for faculty and staff with key central Campus offices on behalf of Department/Unit Leaders to enable successful employee experience and retention.
  • Manage time approval process for the Department/Unit faculty and staff to ensure compliance with university and FLSA policies.

Research/Educational Administration:

  • Facilitate the faculty onboarding and ongoing education process to understand the available resources for research at a university, campus and College level.
  • Coordinate with UAHS central offices to assist with pre-award activities.
  • Manage post award activity for faculty research success.
  • Coordinate with clinical and educational partners to facilitate contracting of educational services within Department/Unit.

Other:

  • Identifies issues and resolves problems which may impact the department, and directs measures to improve the effectiveness and efficiency of the department.
  • Maintains relationships with senior leadership to enable the most effective planning and implementation of operational, administrative, and financial policies and procedures.
  • Partners with clinical practice leadership to support goals.
  • Acts as liaison with faculty, advisors, administrators and staff from the college and external agencies.
  • Additional duties as assigned.
Minimum Qualifications
  • Bachelor's degree in Finance, business, or related field of study.
  • Minimum of 9 years of related work experience, including 5 years of managerial experience, or equivalent combination of education and work experience required.
  • Experience leading a team, project, program, or function is required.
Preferred Qualifications
  • Master's degree in Finance, business, or related field of study.
  • Three or more years demonstrated experience leading and supervising.
  • Experience in one or more of the following: medical or hospital setting, research environment, educational setting, academic medical center or medical school.
  • Proven ability to exercise discretion in working with highly confidential and sensitive matters.
  • Aptitude in organizing operational activities and resolving personnel conflicts.
  • Strong organizational, analytical, and problem-solving abilities.
  • Demonstrated skills in leadership and team-building.
  • Excellent communication skills and ability to work with a wide range of people at all levels of the organization.
  • Demonstrated ability to accommodate and respond to shifting priorities and multiple, demanding projects, in a manner that is effective and efficient.
  • FLSA Exempt
    Full Time/Part Time Full Time
    Number of Hours Worked per Week 40
    Job FTE 1.0
    Work Calendar Fiscal
    Job Category Finance
    Benefits Eligible Yes - Full Benefits
    Rate of Pay $79,122 - $114,287 annually, Depending on Experience.
    Compensation Type salary at 1.0 full-time equivalency (FTE)
    Grade 12
    Career Stream and Level M4
    Job Family Administrative Operations
    Job Function Organizational Administration
    Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)
    Number of Vacancies 1
    Target Hire Date 7/26/2021
    Expected End Date
    Contact Information for Candidates College of Medicine-Phoenix, Office of Human Resources
      HR-PHX@arizona.edu
    Open Date 5/10/2021
    Open Until Filled Yes
    Documents Needed to Apply Resume and Cover Letter
    Special Instructions to Applicant
    Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.
    Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).
    The University of Arizona has currently adopted a working environment and interview process in accordance with guidelines recommended by the CDC.
    Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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