Director of Gift Administration

Belmont University, United States

Updated: 3 months ago
Location: Nashville, TENNESSEE


Director of Gift Administration

We are now accepting applications for a qualified Director of Gift Administration at Belmont University. 

Employment Type 

Staff

Internal Job Category

Exempt (Staff)
Full-Time

Department

EVP for Advancement

Hours 


Primary Duties and
Responsibilities:		 

About the Office of University Advancement
The Office of University Advancement helps Belmont University achieve its mission by building a stronger community of support for the entire campus amongst all its constituencies.  In collaboration with university partners, Advancement is leading the effort to prepare for the most ambitious fundraising campaign in the university’s history.  Building on a track record of success, Belmont University is undergoing a period of growth and is actively increasing its institutional advancement capacity and capabilities so it can realize its full potential as a Christ-centered university in the thriving city of Nashville, TN.  The Office of Advancement is led by Executive Vice President Dave Rosselli.
Position Overview
Belmont’s Advancement Service’s team is seeking a Director of Gift Administration to join their growing team. The Director of Gift Administration will be part of Advancement Services leadership in the management of gift processing workflow; ensure deadlines are met, provide support for gift processors to ensure gift team is consistently providing timely, accurate and compliant gifts administration and exceeding donor expectations; ensure timely, responsive and professional service to internal and external clients regarding gift and receipt status, procedures and requests for information by phone, email and in person. Create and maintain files and logs pertinent to gifts and receipts. Verify gifts are entered correctly and accurately, and that gift acknowledgements are personalized and accurate before mailing.

Works with functional teams in management and reconciliation of all donations; work with annual fund, major gift, deferred giving, campaign and corporation/foundation giving to ensure all giving vehicles are following CASE standards and there is accurate recording and tracking; Liaison for IT department on giving platforms and database issues; works with tax compliance office to ensure all gifts comply with tax laws and follow CASE standard; act as the main point of contact for Finance and other internal partners for gift related questions pertaining to audit, reconciliation, donor statements and unit procedures and assist with periodic and annual reconciliation between donor database and Finance systems.                             

Lead in developing and maintaining a comprehensive IT strategy and architecture for Development that includes technology infrastructure, web, tools and application systems; provide vision, strategic perspective and high level of collaboration and team building to existing and new fundraising programs and activities; provide strong leadership and effective management of the IT functions including databases and the aggressive programs of gift processing and donor reporting.
Job Responsibilities

  • Establishes and documents departmental policies and procedures and updates the department’s manuals describing donations processing policies, procedures, systems, rules and regulations
  • Proactively identifies opportunities to consolidate work, centralize, automate, and increase accuracy. Continuously monitor and improve data integrity.
  • Effectively lead all aspects of the performance of direct reports, including setting performance expectations, program objectives, coaching for performance, and assessment and evaluation of employee’s knowledge, skills and abilities.
  • Personally undertake new project initiatives where appropriate and inspire trust within the team.
  • Evaluating New Technologies Serving as a Functional Expert
  • Priority and Time management Decisiveness
  • Results Oriented
  • Constituent Focus
  • Analytical Thinking
  • The above statements describe the job’s essential responsibilities and requirements.  They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications: Belmont University seeks to attract and retain highly qualified faculty and staff that share the University's values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christ-centered community of learning and service. 
  • Ability to embody the Belmont culture and possess a deep appreciation for the University’s Christian mission.
  • Ability to work collaboratively with colleagues, team members, and institutional leaders.
  • A strong comfort level functioning in a data-driven environment using metrics and data to measure and strengthen results.
  • Consensus builder who seeks input and perspectives from others to make informed decisions and set strategic courses of action.
  • Possess a level of self-confidence to make contributions, present ideas and perform at the executive management level.
    Big thinker
  • Exemplary communication skills, both verbal and written, with the capacity to articulate the needs, interests, and achievements of Belmont University, along with strong listening skills.
  • Demonstrated understanding of current and emerging advancement best practices and the capacity to adapt these as appropriate to University Advancement, as well as a keen sense of the current and developing trends in higher education advancement.
  • Strong analytical, research and interpretative skills
  • Proficient in data collection, verification, and analysis
  • Comfortable utilizing Microsoft office suite, data entry and reporting, online data processing, analytical and information management software, and data mining and management tools and techniques
  • Must be able to maintain confidentiality, be creative, inquisitive, self-motivated, accurate, willing to take charge, follow through, and show behavior of professionalism and integrity.
  • Be able to prioritize among a variety of tasks and simultaneously monitor and maintain multiple projects.
  • Must be able to work individually and as part of a team dedicated to responsive service.
  • Detail and goal-oriented
  • Must meet stringent deadlines and manage a heavy workload.
  • Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
  • Ability to work effectively with a wide range of constituencies in a diverse community.
   
Required Education Bachelor’s degree – master’s degree preferred - from an accredited institution of higher education.
  
Required Experience Minimum of five years in gift administration and/or advancement services with 2-3 years’ experience in managing/growing a team or demonstrated equivalent experience; 7+ years experience preferred.
  
Working Conditions & Physical Requirements The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is required to speak and hear sufficiently to communicate effectively by phone or in person at normal volumes. The employee’s vision must be adequate to read correspondence, computer screen, forms, etc. The position requires good manual dexterity. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing as necessary.

 

 


 

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

 


Primary Duties and
Responsibilities:		 

About the Office of University Advancement
The Office of University Advancement helps Belmont University achieve its mission by building a stronger community of support for the entire campus amongst all its constituencies.  In collaboration with university partners, Advancement is leading the effort to prepare for the most ambitious fundraising campaign in the university’s history.  Building on a track record of success, Belmont University is undergoing a period of growth and is actively increasing its institutional advancement capacity and capabilities so it can realize its full potential as a Christ-centered university in the thriving city of Nashville, TN.  The Office of Advancement is led by Executive Vice President Dave Rosselli.
Position Overview
Belmont’s Advancement Service’s team is seeking a Director of Gift Administration to join their growing team. The Director of Gift Administration will be part of Advancement Services leadership in the management of gift processing workflow; ensure deadlines are met, provide support for gift processors to ensure gift team is consistently providing timely, accurate and compliant gifts administration and exceeding donor expectations; ensure timely, responsive and professional service to internal and external clients regarding gift and receipt status, procedures and requests for information by phone, email and in person. Create and maintain files and logs pertinent to gifts and receipts. Verify gifts are entered correctly and accurately, and that gift acknowledgements are personalized and accurate before mailing.

Works with functional teams in management and reconciliation of all donations; work with annual fund, major gift, deferred giving, campaign and corporation/foundation giving to ensure all giving vehicles are following CASE standards and there is accurate recording and tracking; Liaison for IT department on giving platforms and database issues; works with tax compliance office to ensure all gifts comply with tax laws and follow CASE standard; act as the main point of contact for Finance and other internal partners for gift related questions pertaining to audit, reconciliation, donor statements and unit procedures and assist with periodic and annual reconciliation between donor database and Finance systems.                             

Lead in developing and maintaining a comprehensive IT strategy and architecture for Development that includes technology infrastructure, web, tools and application systems; provide vision, strategic perspective and high level of collaboration and team building to existing and new fundraising programs and activities; provide strong leadership and effective management of the IT functions including databases and the aggressive programs of gift processing and donor reporting.
Job Responsibilities

  • Establishes and documents departmental policies and procedures and updates the department’s manuals describing donations processing policies, procedures, systems, rules and regulations
  • Proactively identifies opportunities to consolidate work, centralize, automate, and increase accuracy. Continuously monitor and improve data integrity.
  • Effectively lead all aspects of the performance of direct reports, including setting performance expectations, program objectives, coaching for performance, and assessment and evaluation of employee’s knowledge, skills and abilities.
  • Personally undertake new project initiatives where appropriate and inspire trust within the team.
  • Evaluating New Technologies Serving as a Functional Expert
  • Priority and Time management Decisiveness
  • Results Oriented
  • Constituent Focus
  • Analytical Thinking
  • The above statements describe the job’s essential responsibilities and requirements.  They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications: Belmont University seeks to attract and retain highly qualified faculty and staff that share the University's values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christ-centered community of learning and service. 
  • Ability to embody the Belmont culture and possess a deep appreciation for the University’s Christian mission.
  • Ability to work collaboratively with colleagues, team members, and institutional leaders.
  • A strong comfort level functioning in a data-driven environment using metrics and data to measure and strengthen results.
  • Consensus builder who seeks input and perspectives from others to make informed decisions and set strategic courses of action.
  • Possess a level of self-confidence to make contributions, present ideas and perform at the executive management level.
    Big thinker
  • Exemplary communication skills, both verbal and written, with the capacity to articulate the needs, interests, and achievements of Belmont University, along with strong listening skills.
  • Demonstrated understanding of current and emerging advancement best practices and the capacity to adapt these as appropriate to University Advancement, as well as a keen sense of the current and developing trends in higher education advancement.
  • Strong analytical, research and interpretative skills
  • Proficient in data collection, verification, and analysis
  • Comfortable utilizing Microsoft office suite, data entry and reporting, online data processing, analytical and information management software, and data mining and management tools and techniques
  • Must be able to maintain confidentiality, be creative, inquisitive, self-motivated, accurate, willing to take charge, follow through, and show behavior of professionalism and integrity.
  • Be able to prioritize among a variety of tasks and simultaneously monitor and maintain multiple projects.
  • Must be able to work individually and as part of a team dedicated to responsive service.
  • Detail and goal-oriented
  • Must meet stringent deadlines and manage a heavy workload.
  • Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
  • Ability to work effectively with a wide range of constituencies in a diverse community.
   
Required Education Bachelor’s degree – master’s degree preferred - from an accredited institution of higher education.
  
Required Experience Minimum of five years in gift administration and/or advancement services with 2-3 years’ experience in managing/growing a team or demonstrated equivalent experience; 7+ years experience preferred.
  
Working Conditions & Physical Requirements The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is required to speak and hear sufficiently to communicate effectively by phone or in person at normal volumes. The employee’s vision must be adequate to read correspondence, computer screen, forms, etc. The position requires good manual dexterity. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing as necessary.

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