Director of Facilities Management

17-Aug-2022

Harvard Radcliffe Institute

58932BR

Job Summary

Reporting to the Executive Dean, the Director of Facilities Management is responsible for the overall operation of the Facilities Management Department, including planning and construction, building maintenance, energy management, real estate management, renovation and repair, utilities, grounds, custodial services, and general facility services including safety and facility contracted services. 

The successful candidate is a strategic problem-solver, resourceful, enjoys collaborating with colleagues from various disciplines, can see the big picture and the details, and is excited about the changing needs of historical properties on a vibrant college campus.

Position Description

Essential Duties and Responsibilities:

• Directs and coordinates the provision of client-focused comprehensive facility maintenance programs, across the Institute, by departmental staff and external consultants and contractors.
• Directs short- and long-term strategic and operational planning for all facilities management activities. 
• Formulates and manages the Facilities Department budget, including capital projects, annual operating, and maintenance budgets, ensuring consistency with Radcliffe priorities. Monitors and controls expenditures. Ensures the collection of required data and preparation of justifications to support budget approval for significant equipment purchases, construction/renovation projects, energy conservation measures, and maintenance needs. 
• Sets short- and long-range goals and priorities for facilities management operations; provides proactive recommendations in long-range strategic planning for preventative maintenance and service and future projects.
• Initiates and maintains effective communication and collaborative partnerships with colleagues across the Institute in planning, setting timelines, and monitoring the impact on operations. 
• Drives projects to successful completion; monitors timetables and progress; engage with staff and contractors to resolve problems and achieve goals. Oversees capital projects; establishes and maintains a 5-year capital projects system (CAPS).
• Develops and implements an effective energy conservation program to meet consumption reduction goals.
• Oversees the planning, budgeting, bidding, and approval processes for all construction projects and environmental health, safety, and sustainability initiatives; oversees and participates in selecting contractors; develops contracts per Harvard University policies.
• Develops University contacts and relationships and leverages resources; accordingly, represents the Radcliffe Institute on University-wide committees and activities. 
• Serves as Radcliffe's primary contact for emergency management and leads the Local Emergency Management Team's (LEMT) planning and training; develops strategies for continuity of operations, management of security services, evacuation plans, and drills. 
• Ensures that all facilities-related work is performed safely and complies with all applicable safety and environmental regulations.
• Oversees the requisitioning, inventory control, and maintenance of department equipment and supplies. 
• Other duties as requested and/or assigned.

• Designs and maintains an organizational structure and staffing to accomplish the department's goals and objectives; recruits, orients, trains, supervises, and develops department staff. Conducts performance appraisals, proactively addresses performance issues, and resolving problems.
• Carries out supervisory responsibilities according to the Institute’s / University’s management policies, procedures, and any applicable laws.

Basic Qualifications

• Bachelor's degree in Facilities Management, Engineering, Architecture, or related field; minimum of 10 years of facilities experience with progressive responsibility managing teams in different aspects of large and complex facilities and capital projects in the $10M-$20M range.  

Additional Qualifications and Skills

• Experience with leading and managing long-range physical plant planning with both new and aging facilities; strong background in developing energy management programs; experience managing departmental and project-specific budgets; well-developed ability to evaluate, negotiate, select and manage appropriate vendor cost-effective contracts; ability to diplomatically build consensus among various constituents with diverse interests and with a strong customer service focus; broad technical knowledge of construction and building systems (structural, life safety, mechanical, electrical, plumbing systems, etc.), and applicable regulatory agencies and standards (OSHA, EPA, DOT, NFPA, Building codes, etc.); excellent communication skills (both verbal and written ) and ability to present to small and large groups. 

Physical Requirements

• Employee must have the ability to sit at a desk for a minimum of seven hours a day and complete tasks requiring repetitive use of hands. Must have ability to access construction projects: climbing scaffolding, walking through construction sites, etc.

Working Conditions

• This job is primarily performed in a temperature-controlled office environment. Travel to construction sites prior to and during construction is required. There may be limited exposure to dust, construction debris, etc. 
• The Emergency Status Designation of this position is Critical Operations Personnel: A position that has been designated as critical because its responsibilities include non-deferrable services that must be performed despite an emergency closure or curtailment.

Additional Information

Cover Letter:
Please note that cover letters are required for every application for a position at the Radcliffe Institute. Please combine your cover letter and resume into a single document that is uploaded when you are instructed by HARVARD CAREERS, Harvard’s online application program, to “Upload my resume/CV from my computer”.

COVID-19 Vaccination:
Harvard requires COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .   

Interviews:
We will be conducting interviews virtually for selected candidates until further notice and appreciate your understanding and flexibility with our interview process.

Flex Work Note:
We are currently developing hybrid workplace models which will actively support some remote work (within a state in which Harvard is registered to do business) where business and team needs allow. Based on the department’s needs, this role is offered as hybrid (some combination of onsite at our Cambridge, MA campus location. Specific days and schedule will be determined between you and your manager. We may adjust work location from hybrid to in-person or fully remote as necessary or appropriate.
Emergency Status Designation:
Critical Operations Personnel

About the Harvard Radcliffe Institute:
The Harvard Radcliffe Institute is dedicated to creating and sharing transformative ideas across the arts, humanities, sciences, and social sciences. The Fellowship Program  annually supports the work of 50 leading artists and scholars. Academic Ventures  fosters collaborative research projects and sponsors lectures and conferences that engage scholars with the public. The Schlesinger Library  documents the lives of American women of the past and present for the future, furthering the Institute’s commitment to women, gender and society.

We are proud to be an Affirmative Action/Equal Opportunity Employer and are committed to achieving our goals through the efforts of a highly skilled, diverse workforce. With outstanding benefits , competitive pay , extensive learning opportunities,  and a stimulating and attractive work environment, the Radcliffe Institute for Advanced Study at Harvard University may be exactly the employer you have been looking for. 

Location

USA - MA - Cambridge

Job Code

329060 Facilities & Oper Manager

Department

Facilities Management

Union

00 - Non Union, Exempt or Temporary

Pre-Employment Screening

Credit, Education, Employment, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.