Director of Administration

Updated: 9 months ago
Location: Cambridge, MASSACHUSETTS
Deadline: The position may have been removed or expired!

06-Jan-2020

Faculty of Arts and Sciences

51431BR


Job Code

361058 Administrative Manager


Job Summary

The Derek Bok Center for Teaching and Learning supports educational excellence at Harvard University’s Faculty of Arts and Sciences. The Bok Center employs a wide array of approaches, which includes providing professional development to graduate students to support their work as Teaching Fellows, collaborating with faculty to design course materials, and inviting undergraduate and graduate students to engage as partners in improving teaching and learning.  

 

Reporting to the Executive Director, the Director of Administration is responsible for facilitating the administrative, human resource, financial, and logistical operations of the Derek Bok Center for Teaching and Learning.  The Director of Administration collaborates closely with the Bok Center’s leadership team to ensure that the Center’s administrative needs are met.


Job-Specific Responsibilities

  • Leads financial operations and planning for the Center, including developing the Center’s budget, monitoring spending, forecasting various financial scenarios, and making strategic financial recommendations to Bok Center leadership. Ensures compliance with University and grantor policies and serves as the primary source of policy information for the Center.

  • In partnership with Center leadership, oversees logistical and technological support functions for Center operations, including building and facilities management, space planning, database, IT services, website, and other shared operational resources. Develops and implements policies and procedures for effective administration of the Center.

 
  • Directly supervises four administrative staff responsible for program/event management and administrative support; facilitates the work of the administrative staff in supporting programming led by Bok senior staff.  Effectively manages the administrative staff, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment.

 
  • Manages hiring, personnel, and related human resource functions for exempt and non-exempt staff. Oversees hiring and payroll for 200 students and temporary employees.  

 
  • Collaborates with the Executive Director and other members of the senior staff to report on the Center’s activities; coordinates the creation of an annual report and stewardship reports.


Basic Qualifications

  • Bachelor's degree

  • 7 years of progressively responsible administrative management experience, including staff supervision, financial management, and experience in an academic or research environment.


Additional Qualifications

  • Graduate degree preferred

  • Experience with Harvard financial and administrative systems preferred

  • Strong interpersonal skills; ability to communicate effectively both orally and in writing; collaborative

  • Outstanding project management, analytical, technical and organizational skills

  • Proficiency using a variety of software applications including Microsoft Office Suite, Google Suite, and the Adobe Suite. Database experience preferred.  Willingness to explore and learn new software tools.  

  • Ability to handle complex and confidential materials with discretion


Additional Information

A resume and cover letter must be submitted in order to be considered for this position. Harvard University will not provide visa sponsorship for this position.

***All formal offers will be made by FAS Human Resources.

We encourage individuals with diverse backgrounds, experiences, and abilities to apply to be a part of our community. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.


Job Function

General Administration


Location

USA - MA - Cambridge


Department

Derek Bok Center for Teaching and Learning


Union

00 - Non Union, Exempt or Temporary


Pre-Employment Screening

Education, Identity


Schedule

35 hours per week


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.


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