Director of Administration

Harvard University T.H. Chan School of Public Health, United States

Updated: over 2 years ago
Location: Boston, MASSACHUSETTS
Deadline: The position may have been removed or expired!

The Dean's Office Administration team provides administrative support to the Dean of the Faculty of the Harvard T.H. Chan School of Public Health, to advance the Dean's priorities and the School's mission to advance the public's health through learning, discovery, and communication.
The Director of Administration provides administrative leadership to the Dean's Office. This includes ensuring the efficient management of all administrative and operational functions, including finance, directly supervising staff, human resources, and developing policies, processes and procedures to improve departmental operations.
Additional duties and responsibilities include, but are not limited to, the following:
Administration:
  • Manages administrative and operational functions of the Dean's Office, such as supervising staff, providing leadership, and organizing workflows
  • Develops a tracking system for follow up on activities for the Dean's Office.
  • Develops administrative systems to bring efficiencies to managing the Dean's Office
  • Oversees and manages the coverage, assignments, and responsibilities among the Dean's support team
  • Establishes and maintains effective practices, processes, policies and quality control measures
  • Serves as liaison and representative of the Dean's Office in interactions with faculty, staff, students, donors, outside individuals, and others, and in responding to requests and resolving problems
  • Manages requests for equipment and technical support for the Dean and front office staff
  • Strategically collaborates with Chief of Staff and other senior management on administrative matters and makes recommendations and action plans for improvement
  • Participates in School-wide strategic planning
HR & Personnel:
  • Manages the onboarding and hiring for administrative support positions, along with time approval
  • Completes performance management for direct reports, including goal setting, annual reviews, and personnel actions
  • Directly manages staff, including workflow, task management, and project management
Finance:
  • Manages the Dean's and the Office's finances including the budget, donations, and sponsorships
  • Manages the preparation and distribution of Department Chairs' salary letters with the Office of Financial Services
  • Serves as primary approver for invoices and check requests for the Dean's Office using HCOM, as well as the approver for the corporate card for Dean's Office staff using Concur
Dean's Communications:
  • Reviews and tracks the Dean's School-wide announcements, and requests for announcements, through to completion -- in coordination with School leadership and internal offices including Communications and Academic Affairs
  • Sends finalized announcements out from Dean's account
  • Speech tracking and coordination
The Director of Administration may also represent the Dean's Office on committees and/or meetings, manage various ad hoc projects and activities, and perform other duties as assigned.
PLEASE NOTE: Shortlisted candidates may be requested to submit writing and/or project work samples.
PLEASE NOTE: The primary work location for this position is Boston, Massachusetts. Until our return to campus, which is still to-be-determined but anticipated to begin as soon as August/September 2021 (or later into the fall), this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required as a condition of continued employment once the School and this role return to an operational status that supports it.
At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.
Learn more about the School's mission, objectives, and core values and our diversity, inclusion, and belonging initiatives.
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Harvard University offers an outstanding benefits package including:
  • Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
  • Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
  • Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
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  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
  • Harvard University requires pre-employment reference checks and background screenings.
  • This position has a 180 day orientation and review period.
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Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's


  • Bachelor's Degree or equivalent experience required
  • 8+ years of related experience, with progressively responsible administrative management experience, required
  • Supervisory experience required

The following job-specific skills and competencies are preferred:
  • Experience providing high level administrative management and strategic support to senior leaders, and exercising diplomacy in communication and interpersonal relations
  • Demonstrated experience and success working independently as well as with a team, and with multiple constituencies both internal and external
  • Experience evaluating problems thoroughly, showing resourcefulness in identifying solutions, and displaying sound judgment and discretion
  • Experience motivating, developing, and inspiring employees at all levels
  • Excellent writing and editing skills
The following cultural competencies are also preferred:
  • Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
  • Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
  • Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
  • Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals

EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.


Internal Number: 55014BR

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