Director, IT Finance & Administration

Updated: 17 days ago
Location: New York City, NEW YORK
Deadline: Wilf Campus, 500 West 185th Street, NY, NY ;

Position Summary:       

Yeshiva University's Information Technology Service [ITS] seeks a Director of IT Finance and Administration to join its team. Reporting to the Chief Information Officer [CIO], the Director of IT Finance and Administration is responsible for the organization and planning of the department's day-to-day administrative activities, including finance and budget management, vendor and asset IT procurement and contract management, and personnel management. Additionally, the Director oversees the University's procurement process for IT-related purchases and supervises its non-central IT budgets.  The Director will also supervise an existing Project Analyst and an open Executive Secretary union position.

Position Responsibilities:

ITS Finance and Budget Management

  • Responsible for establishing, maintaining, monitoring, and reporting ITS's Opex and Capex budgets and the University’s non-central IT budgets within the University's financial policies, and using accounting/budgeting controls, standards, guidelines, and tools supplied by the Finance and Budget Departments
  • Prepare for the budget submission process and provide the annual financial model for ITS function
  • Monitor the department's operating, capital, personnel, and project budgets
  • Collaborate with the IT executive management to develop and execute funding strategies and analyze department finances to minimize the University's IT costs
  • Develop and recommend solutions for problems or situations regarding the spending of the budget
  • Present potential budget scenarios and outcomes to management 
  • Preparation and publication of ITS financial budget
  • Provide strategic financial planning and forecasting by capturing and analyzing data used to inform the department's financial decisions
  • Advise and perform budgetary analysis and modeling to forecast future financial needs and resources
  • Play a lead role in the department’s Technology Business Management Program
  • Perform various advanced financial analyses to determine the present and forecasted financial health of the ITS and the University's non-centralized IT budgets and expenses
  • Partner with Finance, Accounting, and Budget departments to ensure the department’s budget aligns with the University's fiscal goals
  • Collaborate with Procurement Services to complete all year-end transactions for ITS
  • Play a key role in the department’s funding strategy and long-term financial security
  • Perform special projects as needed

Vendor and Asset Management

  • Manage the IT inventory administration such as the Leased PC Program, enterprise software, and technical service contracts
  • Manage and maintain enterprise software licenses, including troubleshooting with vendors, receiving and distributing media and license codes, ensuring vendor compliance, and determining update schedules
  • Provide support to the Finance and Risk Management departments by furnishing asset information for audits and insurance claims
  • Work closely with Finance to denote capital purchases
  • Responsible for asset budget preparation and coordinate with the Procurement department on receipt of purchase orders, invoice processing, and reconciles inventory changes
  • Serve as the point of contact for both ITS stakeholders and vendors

IT Procurement and Contract Management

  • Approve University-wide IT-related purchases and reimbursements to align with supported ITS standards and Procurement policies
  • Support Procurement’s IT contracting operations by ensuring legal, risk, and cybersecurity compliances
  • Develop and assist in developing Request for Information, Request for Proposals, and business cases for ITS
  • Oversee and maintain over 150 ITS contracts, including but not limited to end-user license agreements, hardware maintenance and support agreements, subscriptions, memberships, consultant and independent contractor agreements, SOWs, master service agreements, service level agreements, and technology management agreements. This includes amendments, alterations, modifications, corrections, changes, and extensions to the original contract
  • Manage IT contract lifecycle, including addressing renewal opportunities, confirm with IT executive management that products and services provided through the contract are still necessary, review price terms and goals, leverage volume discounts, membership discounts, and address issues with the previous agreement

Personnel Management

  • Support the IT executive management with recruitment processes and human resources matters, including developing job descriptions, research compensation, position, and budget justification, and work collaboratively with HR staff to ensure all documentation is packaged for the HR Review Committee
  • Assist with onboarding and orientation related to ITS policy, processes, and procedures
  • Responsible for department's HR transactions, including process student, temp, new hire, termination, and promotion transactions
  • Approve IT executive management timesheets

Other Administrative Duties

  • Oversee the development of ITS’ intranet SharePoint site as a means of communication with the University community
  • Proactively identifying opportunities for process improvement, team morale, and ongoing collaborative efforts within and outside of ITS
  • Coordinate incident management under the purview of IT Financial and Administrative-related issues
  • Provide guidance and direction to a team that supports ITS’ financial goals

Experience & Educational Background:

  • Bachelor's Degree in Business or IT-related field required (MBA or Masters in IT-related field preferred)
  • 5+ years' progressive experience in financial management
  • Proven strategic planning experience at the management level

Skills & Competencies:

  • Microsoft Excel spreadsheet with robust analytic reporting and presentation
  • Strong PowerPoint presentation support
  • ITIL background, with current incident management tools
  • Higher Education experience with budget management
  • Must be familiar with Enterprise Resource Planning/Banner programs as part of the budgeting process
  • Knowledge of or training in the Technology Business Management (TBM) Methodology
  • Demonstrated creative and critical thinking skills
  • Able to work on multiple projects simultaneously
  • Strong communication and presentation skills

About Us:        

Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more. 

We are a leading global educational institution that employs 2,000 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission through all that we teach, by all that we do and for all those we serve.  We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross section of people from diverse backgrounds working and studying together.

The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University’s retirement plan. Staff members are typically eligible for four weeks paid vacation each year and have access to a shuttle to nearby subway locations.

Equal Employment Opportunity:    

Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.

 


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