Director, Human Resources and Operations

Updated: about 2 months ago
Location: Chicago, ILLINOIS
Job Type: FullTime

Department
 

Law Administration and Budget


About the Department
 

The University of Chicago Law School occupies a unique niche among this country's premier law schools. Located on a residential campus in one of America's great cities, UChicago Law offers a rigorous and interdisciplinary professional education that blends the study of law with the humanities, the social sciences, and the natural sciences. Students, faculty, and staff form a small, tightly knit community devoted to the life of the mind. Learning is participatory. UChicago Law does not seek to impose a single viewpoint or style of thought on its students. Instead, our faculty exposes students to contrasting views, confident in students' abilities to choose their own paths.


Job Summary
 

The University of Chicago Law School seeks an experienced individual to lead the School’s human resources functions for staff and student employees and manage general operations and finance responsibilities. The individual in this position performs the full range of human resources activities including both day-to-day and strategic functions. The ideal candidate will have solid human resource generalist experience combined with experience in one or more operational areas: finance, facilities, general/administrative operations. The individual reports to the Associate Dean for Administration.

Responsibilities

  • Oversees all Law Human Resources functions, and represent the Law School within the larger university HR community
  • Leads the recruiting and hiring process including job description development, interview coordination, hiring, and onboarding; manage restructuring and reorganization planning and implementation
  • Coordinates and supports performance management processes including performance review, goal setting, coaching and feedback, and staff development
  • Manages annual compensation planning, track compensation budget, and oversees administration of payroll-related activities
  • Serves as consultant and coach to supervisors and, when indicated, works with individual supervisors and staff to enhance performance and/or working relations
  • Investigates employee and labor relations matters, in collaboration with Central HR; coaches and advises on organizational, employee, and labor relations
  • Serves as an expert resource on all relevant University HR policies and provide guidance to Law staff
  • Serves as an expert resource to the dean on the application of University policies and on the creation and implementation of Law School policies
  • Guided by familiarity with School’s resources and priorities, provides budget preparation and tracking guidance to department managers; serves as a resource for systems and data
  • Implements approved changes or recommendations with department managers
  • Performs financial analysis functions for the unit to support high-quality decision making
  • Creates and maintains spreadsheets and databases to improve financial efficiency of monthly reporting
  • Coordinates with internal Law departments on gift tracking, financial aid, miscellaneous revenue sources and associated deliverables
  • Prepares financial statements, activity reports, financial position forecasts and reports required by donors, grant sponsors and regulatory agencies, ensuring completeness and accuracy; participate in preparation of accreditation reports and other surveys
  • Oversees and manages special projects as assigned in relation to general operations, facilities, or information technology
  • Manages vendor relationships and the development of contracts
  • Manages staff, student workers and temporary workers who support HR, finance and operations functions
  • Manages the daily operations of an organizational unit or assists with managing the daily operations of a larger organizational unit, primarily in the areas of financial, purchasing, grant, facilities, human resources and support services management. Ensures compliance of staff with organizational, University and other relevant policies and guidelines.
  • Manages space, facilities, and equipment, including renovations, moves, maintenance and ongoing facilities operations.
  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

  • Master’s degree

Experience:

  • Minimum of 7 years relevant experience

Preferred Competencies

  • Exceptionally skilled at establishing and maintaining collaborative and effective relationships with individuals at all levels
  • Proven ability to handle confidential information with discretion
  • Ability to communicate complex or sensitive information in a clear and respectful manner
  • Consultative and customer service approach to problem solving
  • Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills
  • Ability to multi-task and handle multiple priorities and constituents simultaneously
  • Ability to remain calm and effective in highly charged situations
  • An exceptional work ethic and track record of personal initiative

Application Documents

  • Resume (required)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Resume/CV of the application.


Job Family
 

Administration & Management


Role Impact
 

People Manager


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

37.5


Benefits Eligible
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form .

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.



Department
 

Law Administration and Budget


About the Department
 

The University of Chicago Law School occupies a unique niche among this country's premier law schools. Located on a residential campus in one of America's great cities, UChicago Law offers a rigorous and interdisciplinary professional education that blends the study of law with the humanities, the social sciences, and the natural sciences. Students, faculty, and staff form a small, tightly knit community devoted to the life of the mind. Learning is participatory. UChicago Law does not seek to impose a single viewpoint or style of thought on its students. Instead, our faculty exposes students to contrasting views, confident in students' abilities to choose their own paths.


Job Summary
 

The University of Chicago Law School seeks an experienced individual to lead the School’s human resources functions for staff and student employees and manage general operations and finance responsibilities. The individual in this position performs the full range of human resources activities including both day-to-day and strategic functions. The ideal candidate will have solid human resource generalist experience combined with experience in one or more operational areas: finance, facilities, general/administrative operations. The individual reports to the Associate Dean for Administration.

Responsibilities

  • Oversees all Law Human Resources functions, and represent the Law School within the larger university HR community
  • Leads the recruiting and hiring process including job description development, interview coordination, hiring, and onboarding; manage restructuring and reorganization planning and implementation
  • Coordinates and supports performance management processes including performance review, goal setting, coaching and feedback, and staff development
  • Manages annual compensation planning, track compensation budget, and oversees administration of payroll-related activities
  • Serves as consultant and coach to supervisors and, when indicated, works with individual supervisors and staff to enhance performance and/or working relations
  • Investigates employee and labor relations matters, in collaboration with Central HR; coaches and advises on organizational, employee, and labor relations
  • Serves as an expert resource on all relevant University HR policies and provide guidance to Law staff
  • Serves as an expert resource to the dean on the application of University policies and on the creation and implementation of Law School policies
  • Guided by familiarity with School’s resources and priorities, provides budget preparation and tracking guidance to department managers; serves as a resource for systems and data
  • Implements approved changes or recommendations with department managers
  • Performs financial analysis functions for the unit to support high-quality decision making
  • Creates and maintains spreadsheets and databases to improve financial efficiency of monthly reporting
  • Coordinates with internal Law departments on gift tracking, financial aid, miscellaneous revenue sources and associated deliverables
  • Prepares financial statements, activity reports, financial position forecasts and reports required by donors, grant sponsors and regulatory agencies, ensuring completeness and accuracy; participate in preparation of accreditation reports and other surveys
  • Oversees and manages special projects as assigned in relation to general operations, facilities, or information technology
  • Manages vendor relationships and the development of contracts
  • Manages staff, student workers and temporary workers who support HR, finance and operations functions
  • Manages the daily operations of an organizational unit or assists with managing the daily operations of a larger organizational unit, primarily in the areas of financial, purchasing, grant, facilities, human resources and support services management. Ensures compliance of staff with organizational, University and other relevant policies and guidelines.
  • Manages space, facilities, and equipment, including renovations, moves, maintenance and ongoing facilities operations.
  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

  • Master’s degree

Experience:

  • Minimum of 7 years relevant experience

Preferred Competencies

  • Exceptionally skilled at establishing and maintaining collaborative and effective relationships with individuals at all levels
  • Proven ability to handle confidential information with discretion
  • Ability to communicate complex or sensitive information in a clear and respectful manner
  • Consultative and customer service approach to problem solving
  • Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills
  • Ability to multi-task and handle multiple priorities and constituents simultaneously
  • Ability to remain calm and effective in highly charged situations
  • An exceptional work ethic and track record of personal initiative

Application Documents

  • Resume (required)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Resume/CV of the application.


Job Family
 

Administration & Management


Role Impact
 

People Manager


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

37.5


Benefits Eligible
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form .

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


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