Director Fiscal and Business Operations

91782BR

Campus: Downtown Phoenix

Dir Fiscal + Business Ops

Job Description

Under administrative direction, is responsible for the development, maintenance and administration of operational, capital budget and general business services for state, local, sponsored and auxiliary accounts. Develops and prepares statistical and financial analyses and projections. Establishes fiscal guidelines to sustain a sound financial status.

Job Family

Business Operations

Department Name

ASU Media Enterprise

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$100,000 - $110,000 per year; DOE

Essential Duties

• Develops, maintains and administers operational, capital budget and general business services for state, local, sponsored, gift and auxiliary accounts.
• Assists in the development of university and campus strategic initiatives, goals, objectives, fiscal plans and performance outcomes.
• Directs department budget planning and management of the day to day operations and activities.
• Manages personal services budget, expenditures and revenues; reviews and authorizes purchase of supplies, services, and equipment.
• Develops and prepares statistical and financial analyses and projections as they relate to Arizona PBS revenues. 
• Manages, plans, and oversees the department annual audit reviews working closely with external auditors to ensure all financial activity is properly documented.
• Develops and prepares business models, pro forma financial statements, and agreement scenarios to support financial decision making.
• Coordinates grant proposal, providing financial and budgetary information.
• Establishes fiscal guidelines to sustain a sound financial status.
• Coordinates and supervises the work of support staff.
• Interprets and applies pertinent rules, regulations, policies and procedures set forth by university or other governing agencies.
• Participates in the development, review and revision of university policies.
• Oversees and manages all hiring items, such as steps to ensure correct job classification, requested salary posting, and screening questions are consistent with the requested position, interviewing, selection, new hire actions.
• Works closely in conjunction with the Office of Human Resources, resolves or assists with the resolution of sensitive human resource issues and advises and assists management and staff in the handling of employee relations issues, complaints and/or grievances, including providing alternatives and facilitating decision-making for determining appropriate actions.
• Coordinates salary adjustments and monitor for compliance university guidelines.
• Assists with negotiating leases and administer contracts and leases as required.
• Serves or represents departmental/area interests on committees and boards.
• Coordinates or assumes other duties or projects as assigned or directed.

Minimum Qualifications

Bachelor's degree in related field and eight (8) to ten (10) years of administrative experience, which includes at least five (5) years of supervisory experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.

Desired Qualifications

• Knowledge of management principles and practices.
• Knowledge of accounting and budgeting practices and principles, including government accounting principles for college and university external financial reporting.
• Knowledge of management and supervisory principles, practices, and techniques.
• Knowledge of state and federal laws pertaining to human resource management.
• Knowledge of state and federal laws pertaining to academic personnel policy and procedures.
• Knowledge of state and federal laws pertaining to budgeting and accounting practices.
• Skill in preparing and analyzing complex numerical computations and comprehensive reports.
• Skill in effectively managing, supervising and evaluating assigned staff and providing leadership.
• Skill in coordinating activities and establishing priorities.
• Skill in establishing and maintaining effective working relationships and resolution of conflicts across organizational lines.
• Evidence of effective oral and written communication skills.
• Skill in computer applications and technology.
• Ability to prepare and analyze complex financial models and forecasts.
• Ability to effectively coordinate and supervise work of others, meeting deadlines, collaborating and working in a team environment.
• Ability to prepare business models, pro forma financial statements, and agreement scenarios to support financial decision making.
• Evidence of a degree in accounting or a related field
• Experience in maintaining financial records via Quickbooks
• Evidence of supervisory experience and leading a team
• Experience creating and maintaining detailed financial statements
• Experience overseeing financial audits and working with internal and external auditors
• Experience with Workday, Adaptive Planning, Concur and PeopleSoft
• Experience handling employee relations matters, hiring, and compensation

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse
• Required to stand for varying lengths of time and walk moderate distances to perform work
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts
• Ability to clearly communicate to perform essential functions

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.