Director – Administrative Services

83655BR

Campus: Tempe

Director

Job Description

Facilities Development and Management seeks a Director to plan, organize, and direct the activities of Administrative Services, which delivers administrative and human resources services to a diverse Facilities Development and Management workforce in the areas of talent acquisition, talent management, employee relations, performance management, compensation and classification, time and attendance, salary planning, organizational development, leaves management and data management.

Department Name

FDM Administrative Services

Full-Time/Part-Time

Full-Time

VP Code

EVP BUSINESS & FINANCE

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

To be determined. ASU offers a comprehensive benefits package with the State of Arizona

Close Date

16-September-2022

Essential Duties

• Oversee the provision of administrative and human resources services to a diverse group of employees in Facilities Development and Management (Facilities Management, Capital Programs Management Group, Office of the University Architect, Business Operations, Asset Management, Administrative Services, and Energy Innovations). 
• Direct and oversee department administrative and human resources programs and projects in advancement of department and university goals. 
• Work collaboratively to advance a culture and environment of employee development and positive employee relations. Advise and consult with leaders regarding complex and highly sensitive employee relations issues through resolution. Determine and facilitate appropriate consistent corrective action and discipline. 
• Direct department talent acquisition and talent management strategies in alignment with department culture and goals, and university guidelines.
• Provide department compensation and classification guidance, and develop, implement and direct practices that promote equity, retention and engagement. 
• Oversee through subordinate staff department time and attendance functions including payroll processing, position management, and salary planning/budget processes.
• Consult with leaders in the design and redesign of department organizational structure to increase efficiency and effectiveness.
• Develop, maintain and implement department policies and procedures to align with university policies and other pertinent governing agencies. Interpret, apply and advise department leadership on pertinent rules, regulations, policies and procedures set forth by the university or other governing agencies. 
• Work collaboratively with department leadership and staff from university departments including the Office of Human Resources, the Office of Diversity, Equity and Inclusion, the Office of General Counsel, and University Audit and Advisory Services, and external agencies. 
• Plan and implement data collection, management and analysis, including metrics and key performance indicators. Prepare complex reports, documents, and correspondence involving performance measures, investigations, and audits.
• Participate in the development and execution of the strategic direction for the department, including long- and short-range goals, and objectives and activities to strategically align department with overall goals of the university. 
• Participate in the hiring, training, evaluating, and supervising, directly and through subordinate supervisors, all unit staff, and direct measures to improve the effectiveness and efficiency of Administrative Services. 

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND eight (8) years of related administrative experience, which includes five (5) years of supervisory experience; OR, Twelve (12) years of related administrative experience, which includes five (5) years of supervisory experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Experience in:

• Collaborating with leadership/management;
• Employment/recruitment;
• Employee relations;
• Compensation/classification;
• Organizational change and development;
• Position management;
• Leaves management;
• Data management/HRIS/HCM;
• Time/attendance/payroll;
• Salary planning/Adaptive Planning
• Higher education Human Resources

Evidence of HR related professional certification

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities. Ability to clearly communicate to perform essential functions. Drive University vehicles.

DAYS AND SCHEDULE:  Monday – Friday; 8:00am-5:00 p.m.

Department Statement

ASU Facilities Development and Management (FDM) maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

ASU offers a comprehensive benefits package at very competitive rates to enhance the total compensation of its faculty and staff.  This package includes low-cost health and life benefits to insure you and your family, a wellness program for preventative health education and screenings, a disability and leaves program for income protection, employee assistance for free and confidential behavioral health services, access to world-class educational opportunities at ASU/UofA/NAU at deeply discounted rates for you and your eligible dependents, disability resources for Americans with Disabilities (ADA), a retirement program with a variety of retiree benefits to ensure your financial security at the end of your career, paid vacation and holidays – and more.  For more information, please visit the Office of Human Resources, Benefits website, at  https://cfo.asu.edu/benefits

ASU’s comprehensive benefits package is a significant part of your overall total compensation – and ASU pays for most of it when you are a benefits-eligible employee.  https://cfo.asu.edu/compensation-estimator

For more reasons to join ASU, please visit: https://cfo.asu.edu/why-work-asu

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States.  Facilities Development and Management will not be a sponsor for this position.

This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd). 

This position requires that you must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment.  Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39 month period from date of hire.

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of all background, including fingerprint checks.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.