Development Services Assistant

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Job Title:
Development Services Assistant

Department:
Advancement | Gifts and Records

Position Overview

The Document Management System team in the Office of Advancement Records is seeking a highly organized and detail-oriented Development Services Assistant to provide data management support. Historical documents must be reviewed, redacted of restricted data imported into OnBase and reindexed so that the documents can be easily retrieved by staff and part of Advancement’s Document Retention and Destruction policy. This position must often solve problems that require a moderate degree of responsibility and judgement, in addition to bringing up inconsistencies during team meetings for team review. Must be skilled in assisting with multiple projects and tasks throughout the organization that contribute to our success.

All members of Advancement are part of creating an inclusive culture that inspires an exceptionally diverse and talented team and are measured on their adherence to the following core competencies:  leadership, continuous improvement, teamwork and collaboration, and communication/interpersonal effectiveness.  All members are also expected to exhibit The Ohio State University’s Shared Values  which include Excellence and Impact, Diversity and Innovation, Inclusion and Equity, Care and Compassion, and Integrity and Respect.

Duties and Responsibilities

80%:

• Data management via computer working independently and with team members.

• Document Review to determine correct document type and keyword values for quality assurance.

• Identifying and redacting restricted data in compliance with business rules and data privacy policies.

• Quality Assurance: Ensuring accuracy and consistency in indexing and redactions and maintaining business rules and standards for constituents and records in the OnBase Document Management System.

20%:

• Researching background information.

• Updating records and demographic information through various projects and error reports.

• Other duties as assigned.

Required Qualifications

• High School diploma or GED equivalent.

Desired Qualifications ( We are dedicated to building a diverse and inclusive workplace and encourage you to apply even if your experience does not align perfectly)

•  Associate degree in relevant field.

• One (1) years of relevant experience.

• Experience using OnBase by Hyland Content Management Software.

• Experience multi-tasking and manage multiple projects and priorities.

• Experience with OnBase System Administration, and/or OnBase Workflow Administration in a business and operations role.

The Office of Advancement is committed to providing tools and resources for you to learn our business, proprietary databases, university-specific processes, and advancement practices.

Commitment to Inclusion

The Office of Advancement is committed to active allyship in addressing and dismantling the inequities created by systemic racism and implicit, long-held bias. We pledge to act with kindness, respect, and integrity at all times; trust ourselves and our colleagues and empower their whole identities; and hear and see our colleagues’ ideas, voices, and perspectives, acknowledging that we are better together.

You Need to Know

Aside from the unparalleled benefits of working for The Ohio State University and working in the diverse, smart, enjoyable, and growing city of Columbus, Ohio, this opportunity will provide exceptional rewards that arise from working for an institution doing worldwide life-changing teaching and research. Learn more here:  https://hr.osu.edu/careers/ .

In accordance with the Disaster Preparedness and University State of Emergency Policy 6.17 this position has been designated as a standby position.

Additional Information:

To learn more about the Office of Advancement, please visit advancement.osu.edu .

Salary Range: $14.57 - $19.43

Function: Development and Engagement

Sub-function: Advancement Services

Career Band: Individual Contributor - Technical

Career Level: T1

Location:
University Square North (1031)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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