Development Operations Coordinator, Warner College of Natural Resources

Colorado State University, United States

Updated: 10 months ago
Location: Fort Collins, COLORADO
Deadline: 18 Jun 2023

Posting Details
Posting Detail Information


Working Title Development Operations Coordinator, Warner College of Natural Resources
Position Location Fort Collins, CO
Work Location Position qualifies for hybrid/in-office work
Research Professional Position No
Posting Number 202300981AP
Position Type Admin Professional/ Research Professional
Classification Title Technical/Support II
Number of Vacancies 1
Work Hours/Week 40
Proposed Annual Salary Range $50,000-$55,000
Employee Benefits
Colorado State University is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for eligible employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/ . To see the value of CSU benefits in addition to wages, visit our compensation calculator – https://hr.colostate.edu/total-compensation-calculator/ .
Desired Start Date 07/24/2023
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 06/18/2023
Description of Work Unit
The University Advancement development team within the Warner College of Natural Resources at Colorado State University is seeking a Development Operations Coordinator.
Who We Are
Located in the beautiful town of Fort Collins, Colorado, CSU is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of over 33,000 students, 7,500 employees, 250,000 living alumni, and annual research expenditures exceeding $456 million. Guided by the five supporting Principles of Community: Inclusion, Integrity, Respect, Service, and Social Justice, the University constantly pursues its mission and vision of access, research, teaching, service, and engagement.
Within CSU, the Division of University Advancement is integral to achieving and sustaining the University’s institutional excellence through fundraising and engagement efforts. Our purpose is to connect our alumni, friends, corporations, and foundations to raise the financial support necessary to advance the University’s mission and vision. With one of the leading development teams in the country, the Division most recently reached its $1 billion fundraising campaign goal 19 months ahead of schedule.
The Warner College of Natural Resources is one of eight colleges at Colorado State University. The Warner College is recognized as one of the top natural resources and environmental science colleges both nationally and internationally. The College is comprised of five academic departments and several major research and outreach units. The Warner College Development office raises support for the entire college. This position reports to the Director of Development for the Warner College.
Position Summary
The ideal candidate for this position will be a consummate professional, able to manage multiple tasks simultaneously while ensuring accuracy of work, with strong personal characteristics that lead to trust and confidence among external and internal constituencies. The candidate will have a demonstrated ability to work collaboratively with donors, prospective donors, alumni, colleagues, faculty, staff, and students. Eligible candidates will understand how they can make a difference in supporting the future direction of both CSU and WCNR, while meeting targeted timelines.
The WCNR Development Operations Coordinator is a full-time position reporting directly to the WCNR Director of Development. The Coordinator will play an integral role in overseeing the operational and administrative activities that support the College’s fundraising goals.
The Development Operations Coordinator will handle all operational aspects the College’s development office, including but not limited to donor relations and stewardship, ensuring the accuracy and integrity of donor data and gift fund management, assisting with internal and external development office communications, etc. Examples include – new fund creation; create and track donor documents such as fund agreements and pledge forms; manage scholarship stewardship and administration; coordinate solicitation and appeal code requests from the college’s faculty and students; assist with development webpages and marketing materials; assist with event planning; and monitor WCNR pipeline information in the Advance database; etc.
Additionally, the coordinator will create and maintain processes to support frontline fundraisers, the dean, department heads, and faculty in their donor interactions. Examples include – prepare visit/trip materials; enter contact reports; develop presentations; assist with fundraising material creation; support proposal creation; pull ad-hoc reports; etc. The Coordinator may also be responsible for the management of student employees and will handle all team administrative duties, including but not limited to assisting with calendars and scheduling, processing receipts and travel documents, and other duties affiliated with cultivating and stewarding WCNR donors. This position will infuse diversity, equity, and inclusion into all aspects of their work in order to contribute to ensuring processes and services are inclusive. This person will also work to ensure an inclusive environment for their team and will continuously strive for inclusive excellence.
The DOC manages WCNR’s scholarship process, developing strategies for ensuring as many students as possible complete the CSU scholarship application. Works with scholarship committee and verify scholarship criteria to ensure donor wishes are being met. Responsible for maintaining the Academic Works online data base for the Warner College (approximately 150 scholarships totaling approximately $950,000). Resolves scholarship challenges with students and the Office of Financial Aid. In collaboration with Warner College Director of Development create and execute stewardship plan for Warner College scholarship donors.
The position will work with three frontline fundraisers, faculty, and staff from the five academic units in the College as well as its associated Centers, University Advancement staff across campus, and the CSU Foundation. The WCNR development office is located on the Colorado State University campus in Fort Collins, Colorado.
Required Job Qualifications
  • Bachelor’s degree from an accredited university
  • Minimum of 2 years’ experience in a project/office management role which may include customer-facing roles such as sales, marketing, non-profit management, or development.
  • A demonstrated ability to engage and effectively communicate with diverse audiences and alumni
  • Proficient in Microsoft Office Suite and an affinity for learning new technology
  • Ability to work non-standard hours, including early mornings, evenings, and weekends
Preferred Job Qualifications
  • Excellent written and verbal communication skills
  • Strong organizational skills and experience tracking multiple projects
  • Ability to problem solve and exercise initiative and independent judgement
  • Excellent attention to detail and commitment to meeting project deadlines
  • Excellent analytical abilities
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties


Job Duty Category Development Operations
Duty/Responsibility
  • Manage development operations to enhance the fundraising activities in the Warner College of Natural Resources.
  • Implement and maintain processes to support frontline fundraisers, the dean, and department heads in their donor interactions (write briefs, prepare materials, develop presentations, support proposal creation, new fund paperwork, gift and gift-in-kind transmittals, letters of intent, pledge forms, travel reports, and schedule meetings).
  • Proficiency in the CRM system Advance. Input as well as compile and analyze data and information from the CRM donor database.
  • Create donor profiles as needed to guide development staff, dean, and faculty members with their interactions with donors and prospects.
  • Manages all scholarship administration and stewardship, including oversight of the annual scholarship celebration with donors, prospects and student recipients as well as notifying donors of their recipients, and more.
  • Oversee integrity of donor data and gift fund management (create new funds; create and track fund agreements; create and track proposals; enter contact reports; handle all ad-hoc report requests; handle appeal code requests; and manage WCNR pipeline information in the Advance database).
  • Ensure accurate processing of donor gifts in adherence with donor intent and University Advancement and Colorado State University Foundation policies AND manage the donor acknowledgment process.
  • Facilitate the CSU naming process.
  • Interpret University Advancement policies to faculty and staff within the academic units and centers, and support them in adhering to guidelines and best practices.
  • Exemplify the Division’s commitment to inclusive excellence and demonstrates this in operational tasks.
Percentage Of Time 35
Job Duty Category Donor Relations/Unit and Donor Impact/Problem Solving
Duty/Responsibility
  • Manage development operations to empower Dean and development team to identify, qualify, cultivate, solicit, and steward alumni and other major gift ($25,000+) donors. Responsible for understanding and executing the Donor Bill of Rights, and maintaining positive donor relationships and confidentiality.
  • Manage gift acknowledgement process (create thank you letters, weekly gift reports, and customized donor communications; track mailings).
  • Assist with college and departmental advisory committees as needed.
  • Manage the operations of the College’s Alumni Awards yearly. Compile nominees’ information and disperse to committee, organize the selection committee meeting, maintain and update webpages in relation to Alumni Awards.
  • Recommend strategic actions to senior leadership by pulling reports, creating presentations, and overseeing travel schedules to support the university and college fundraising priorities.
  • Draft strong, clearly written communications (email and written correspondence, contact reports, etc.) to ensure flow of information is recorded accurately in Advance database.
  • Create and manage online giving pages and other fundraising appeals and webpages. Compile lists of donors and alumni for use by academic units for mail and email communications, event invitations, and solicitations.
  • Manage special projects as needed to support meaningful donor engagement (events, gifts, web and newsletter stories, online giving pages, etc.)
  • Act as a liaison to College units, providing training and best practices for their own acknowledgements.
  • Successfully interact and work with a diverse range of colleagues, alumni and donors by demonstrating a commitment to inclusive interactions and environments. Examine how communications, processes, reporting, and projects can be more inclusive.
Percentage Of Time 35
Job Duty Category Development Team Administrative support
Duty/Responsibility
  • Support the administrative activities for the WCNR Development team (take meeting minutes, plan travel, create agendas, support events, etc.)
  • Coordinate and set up meetings, create briefings and background materials (bios, overview reports, etc.) for WCNR development team, leadership, faculty, and staff.
  • Prepare/process and route all required gift forms for gifts to WCNR.
  • Process team expense receipts and travel reimbursements.
  • Compile weekly gift reports and communicate findings to WCNR development team.
  • Consider how team processes and portfolios remain committed to representing donors of all backgrounds.
Percentage Of Time 20
Job Duty Category Supervision
Duty/Responsibility
  • Manage Student Hourly employees when students are employed in the College. Oversee their work in reporting, data management, gift acknowledgment, processing travel and expenses, and special projects. Organize their training, scheduling, responsibilities, and reviews.
  • Ensures an inclusive team environment where all student employees feel valued, their ideas welcomed, and their contributions affirmed; contributes to the overall UA division culture and goals of inclusivity through supervision. Consistently works toward elevated cultural competency and inclusive leadership/supervisory tactics.
Percentage Of Time 10

Application Details


Special Instructions to Applicants
Applicants should submit:
  • A cover letter that demonstrates any and all of the required and preferred qualifications that they meet
  • A resume
  • Three professional references noting name, phone number, email address, and professional relationship (one must be a current or former supervisor). References will not be contacted without prior notification of candidates.


For tips on how to craft a successful application, please review the FAQ document on our Careers site at: giving.colostate.edu/careers/current-opportunities/.
Questions regarding the position or anything else related to careers with UA may be directed to Kaitlyn Howell, Talent Acquisition Specialist, at [email protected] .
Conditions of Employment Pre-employment Criminal Background Check (required for new hires)
Search Contact Kaitlyn Howell, [email protected]
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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