Development Operations Coordinator, College of Natural Sciences

Colorado State University, United States

Updated: 11 months ago
Location: Fort Collins, COLORADO
Deadline: 01 Jun 2023

Posting Details
Posting Detail Information


Working Title Development Operations Coordinator, College of Natural Sciences
Position Location Fort Collins, CO
Work Location Position qualifies for hybrid/in-office work
Research Professional Position No
Posting Number 202300937AP
Position Type Admin Professional/ Research Professional
Classification Title Technical/Support II
Number of Vacancies 1
Work Hours/Week 40
Proposed Annual Salary Range $50,000-$55,000
Employee Benefits
Colorado State University is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for eligible employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/ . To see the value of CSU benefits in addition to wages, visit our compensation calculator – https://hr.colostate.edu/total-compensation-calculator/ .
Desired Start Date 07/03/2023
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 06/01/2023
Description of Work Unit
Colorado State University
Development Operations Coordinator
College of Natural Sciences
University Advancement
The Office of Advancement in the College of Natural Sciences at Colorado State University is seeking a Development Operations Coordinator.
Who We Are
Located in the beautiful town of Fort Collins, Colorado, CSU is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of 33,000 students, 7,500 employees, 250,000 living alumni, and annual research expenditures exceeding $456 million. Guided by the five supporting Principles of Community: Inclusion, Integrity, Respect, Service, and Social Justice, the University constantly pursues its mission and vision of access, research, teaching, service, and engagement.
Within CSU, the Division of University Advancement is integral to achieving and sustaining the University’s institutional excellence through fundraising and engagement efforts. With one of the leading development teams in the country, the Division most recently reached its $1 billion campaign goal 19 months ahead of schedule.
The College of Natural Sciences (CNS) is a nationally recognized leader in scholarship, education, and discovery in the sciences. Through cutting-edge foundational and vital interdisciplinary research, the college educates and inspires the next generation of scholars, researchers, and professional leaders to thrive and contribute to an ever-changing global society. It is one of the largest colleges at Colorado State University and is comprised of eight academic departments: Biochemistry and Molecular Biology, Biology, Chemistry, Computer Science, Mathematics, Physics, Psychology, and Statistics. Approximately 4,000 undergraduate students and 700 graduate students are enrolled in the College. Faculty in the college garner more than $30M in research dollars annually, and the college has successfully raised nearly $8M on an annual basis. True to the land-grant mission, the College of Natural Sciences balances strong research with excellence in undergraduate and graduate education and meaningful service and engagement. Read more at: https://www.natsci.colostate.edu.

The CNS development team dual reports to the Division of University Advancement and the CNS Dean. The team’s role is to coordinate efforts to raise funds for the College and support all departmental fundraising initiatives.
Position Summary
The CNS Development Operations Coordinator is a full-time position reporting directly to the CNS Associate Director of Development. The Coordinator will play an integral role in overseeing the operational and administrative activities that support the College’s fundraising goals.
The Development Operations Coordinator will handle all aspects of donor relations and donor impact by ensuring the integrity of donor data and gift fund management (examples – create new funds; track fund agreements; track proposals; enter contact reports; handle ad-hoc report requests; handle appeal code requests; generate acknowledgments; and manage CNS pipeline information in the Advance database). Additionally, the coordinator will oversee scholarship and fellowship administration as well as create and maintain processes to support frontline fundraisers, the dean, and department chairs in their donor interactions (examples – prepare materials, plan events, develop presentations, assist with collateral material creation, support proposal creation, etc.) The Coordinator will also be responsible for the management of 1 to 2 student employees and will handle all team administrative duties, including but not limited to assisting with calendars and scheduling, processing receipts and travel documents, and other duties affiliated with cultivating and stewarding CNS donors. This position will infuse diversity, equity, and inclusion into all aspects of their work in order to contribute to ensuring processes and services are inclusive. This person will also work to ensure an inclusive environment for their team and will continuously strive for inclusive excellence .
The position will work with frontline fundraisers, faculty, and staff from the eight academic units in the College, central University Advancement staff, and the CSU Foundation. The CNS development office is located on the Colorado State University campus in Fort Collins, Colorado. This position will report to the CNS Associate Director of Development.
Required Job Qualifications
  • Bachelor’s degree from an accredited institution by the hire date.
  • Minimum of 2 years’ experience, including internship and part time, in project office management role.
  • A demonstrated ability to engage and effectively communicate with diverse audiences.
  • Ability to work non-standard hours, including early mornings, evenings, and weekends when necessary.
  • Must have a valid driver’s license, the ability to obtain a driver’s license, or access to a licensed driver by the employment start date.
Preferred Job Qualifications
  • Excellent organizational, communication, and analytical abilities.
  • Demonstrated ability to manage multiple projects, prioritize work to maximize productivity, and respond effectively to change and constructive feedback.
  • Demonstrated problem-solving skills and the ability to anticipate and address upcoming assignments.
  • Understand the importance of cultivating and maintaining donor relationships and confidentiality.
  • Excellent ability to promote a culture of support and inclusion for students, staff, faculty, and donors, and work effectively with diverse groups and individuals.
  • Ability to exercise considerable initiative, independent judgment, self-motivation, and discretion.
  • Ability to assist with design, writing and communication from and on behalf of CNS development team.
  • Experience with Advance database, MS Office, and other office-related software.
  • Experience in a higher education or non-profit setting.
  • Experience supervising students, interns, or staff.
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties


Job Duty Category Development Operations
Duty/Responsibility
  • Manage development operations to enhance the fundraising activities in the College of Natural Sciences.
  • Implement and maintain processes to support frontline fundraisers, the dean, and department chairs in their donor interactions (write briefs; prepare materials; develop presentations; support proposal creation; schedule meetings; and facilitate new fund paperwork, gift transmittals, gifts in kind, and letters of intent).
  • Maintain scholarship/fellowship administration and stewardship.
  • Proficiency in the CRM system Advance. Compile and analyze data and information from the CRM donor database.
  • Create donor profiles as needed to guide development staff, dean, and faculty members with their interactions with donors and prospects.
  • Oversee integrity of donor data and gift fund management (create new funds; track fund agreements; track proposals; enter contact reports; handle all ad-hoc report requests; handle appeal code requests; and manage CNS pipeline information in the Advance database).
  • Ensure accurate processing of donor gifts in adherence with donor intent and University Advancement and Colorado State University Foundation policies AND manage the donor acknowledgement process.
  • Facilitate the CSU naming process for the CNS.
  • Interpret University Advancement policies to faculty and staff within the academic units and centers, and support them in adhering to guidelines and best practices.
  • Considers the role of diversity, equity, and inclusion in processes, procedures, communications, materials, and interactions.
Percentage Of Time 35%
Job Duty Category Donor Relations/Unit and Donor Impact/Problem Solving
Duty/Responsibility
  • Manage development operations to empower Dean and development team to identify, qualify, cultivate, solicit, and steward alumni and other major gift ($25,000+) donors. Responsible for understanding and executing the Donor Bill of Rights and maintaining positive donor relationships and confidentiality.
  • Facilitate gift acknowledgement process (create thank you letters, weekly gift reports, and customized donor communications; track mailings).
  • Manage the operations of the Dean’s Leadership Council by coordinating two meetings a year and communication with members throughout the year. Maintaining and updating the Council’s webpage.
  • Plan and Execute the College’s special events, including but not limited to the Annual Scholarship Recognition Event; Faculty & Staff Reception; and select donor tailgates and special engagement experiences such as campus tours, presentations, and athletics events.
  • Recommend strategic actions to senior leadership by pulling reports, creating presentations, and overseeing travel schedules to ensure the university and college fundraising priorities and goals are met.
  • Draft strong, clearly written communications (email and written correspondence, contact reports, etc.) to ensure flow of information is recorded accurately in Advance database.
  • Create and manage online giving pages and other fundraising appeals. Compile lists of donors and alumni for use by academic units for mail and email communications, event invitations, and solicitations.
  • Manage special projects as needed to support meaningful donor engagement (events, gifts, web and newsletter stories, online giving pages, etc.)
  • Act as a liaison to College units, providing training and best practices for their own gift acknowledgements and development processes.
  • Successfully interact and work with a diverse range of colleagues, alumni and donors by demonstrating a commitment to inclusive interactions and environments. Examine how communications, processes, reporting, and projects can be more inclusive.
Percentage Of Time 35%
Job Duty Category Development Team Administrative Support
Duty/Responsibility
  • Support the administrative activities for the CNS Development team (take meeting minutes, plan travel, create agendas, support events, etc.).
  • Coordinate and set up meetings, create briefings and background materials (bios, overview reports, etc.) for CNS development team, leadership, faculty, and staff.
  • Prepare/process and route all required gift forms for funds received by CNS development team.
  • Process team expense receipts and travel reimbursements.
  • Compile weekly gift reports and communicate findings to CNS development team.
  • Manage timelines and responsibilities for several different projects while utilizing a strong attention to detail.
  • Consider how team processes and portfolios remain committed to representing donors of all backgrounds and how processes and communications are inclusive.
Percentage Of Time 20%
Job Duty Category Supervision
Duty/Responsibility
  • Manage a team of 1-2 Student Hourly employees. Oversee their work in reporting, data management, gift acknowledgement, processing travel and expenses, and special projects.Organize their training, scheduling, responsibilities, and reviews.
  • Ensures an inclusive team environment where all student employees feel valued, their ideas welcomed, and their contributions affirmed; contributes to the overall UA division culture and goals of inclusivity through supervision. Consistently works toward elevated cultural competency and inclusive leadership/supervisory tactics.
Percentage Of Time 10%

Application Details


Special Instructions to Applicants
Applicants should submit:
  • A cover letter that demonstrates any and all of the required and preferred qualifications that they meet
  • A resume
  • Three professional references noting name, phone number, email address, and professional relationship (one must be a current or former supervisor). References will not be contacted without prior notification of candidates.


For tips on how to craft a successful application, please review the FAQ document on our Careers site at: giving.colostate.edu/careers/current-opportunities/.
Questions regarding the position or anything else related to careers with UA may be directed to Kaitlyn Howell, Talent Acquisition Specialist, at [email protected] .
Conditions of Employment Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License
Search Contact Kaitlyn Howell, [email protected]
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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