Development & Membership Associate

Montana State University, United States

Updated: 13 days ago
Location: Bozeman, MONTANA
Deadline: ;

Position Details
Position Information


Announcement Number STAFF - VA - 24302
For questions regarding this position, please contact:
Patricia “Tricia” Erikson, [email protected], 406-994-4973
Classification Title Program Coord I
Working Title Development & Membership Associate
Brief Position Overview
The Development & Membership Associate plays a key role in assisting with the business functions of a department that has significant revenue-raising responsibilities for Museum of the Rockies. The Associate will support communications, financial transactions, and social events that relate to current and future museum donors and members. Through phone, email, mail, and in-person events, the Associate will interact with hundreds of community members. This full-time position is generally 8 AM to 5 pm; however, occasional departmental events require flexibility in order to work at events both prior to or after regular weekday hours or on the weekend.
Position Number 4N0566
Department Museum of the Rockies
Division Museum of the Rockies
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation FOCUS-MFPE
FTE 1.0
Benefits Eligible Eligible
Salary Salary starting at $18.360/hour and up, commensurate with experience, education, and qualifications
Contract Type Classified Hourly
If other, please specify
Recruitment Type Open

Position Details


General Statement
The Development and Membership Associate works closely with the Director of Development and Membership and other members of the department to manage and grow a significant revenue stream at the Museum of the Rockies. In support of the Development team, the Associate carries out administrative and clerical duties and participates in benefit events.
Duties and Responsibilities
  • Support the Director of Development & Membership in encouraging donations to the museum in ways that include: logging donations into the customer relations database, preparing donor solicitation proposals and acknowledgement letters, maintaining accurate files, and writing content for public recognition of donors.
  • Support the Membership & Annual Giving Manager by logging memberships into the customer relations management database and producing high quality customer service communications in a timely manner via mail, phone, email, or in person.
  • Support the Membership & Annual Giving Manager and Fundraising Events Manager with logistical needs associated with strategic events that strengthen the museum community, including helping to: track RSVPs or ticket sales, process invoices for sponsors and vendors, research and acquire event supplies, and provide support for event logistics.
Required Qualifications – Experience, Education, Knowledge & Skills
  • Associate degree
  • Demonstrated competence with the Microsoft Office Suite (Word, Excel, Outlook, Powerpoint).
  • Interest in building competence in additional computer software programs, including a customer relations database.
  • Demonstrated experience with attention to detail in keeping accurate records.
  • Ability to collaborate in a team environment, prioritize multiple tasks, and meet deadlines.
    		•
    Preferred Qualifications – Experience, Education, Knowledge & Skills
  • Administrative work experience in an office setting.
  • Customer relations experience.
    		•
    The Successful Candidate Will
    • Interest in supporting a non-profit educational organization and learning its business operations.
    • Ability to multitask, be flexible, professional, and be effective adapting to changing priorities and interruptions.
    • Have the ability and willingness for excellent communication with customers.
    • Due to the sensitive nature of data and financial transactions, must be able to maintain confidentiality in handling information related to departmental business.
    • Enjoy staying on task with computers and databases.
    • Ability to remain positive during telephone and other communication with members, donors, and the general public.
    Position Special Requirements/Additional Information
    • Valid State of Montana Driver’s license and an acceptable driving record.
    • This position requires occasional early morning, late evening, or weekend support of Development and Membership events.


    This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
    Physical Demands
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
    This position has supervisory duties? No

    Posting Detail Information


    Number of Vacancies 1
    Desired Start Date Upon a successful search
    Position End Date (if temporary)
    Open Date
    Close Date
    Applications will be:
    Screening of applications will begin on April 18, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.
    Special Instructions
    Diversity Statement
    Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
    In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.
    MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html

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