Development Coordinator, The Stanford Fund

Development Coordinator, The Stanford Fund

The Office of Development (OOD) advances Stanford’s mission by raising philanthropic support from alumni, parents, families, friends, and institutional funders. Working in concert with volunteers and academic leaders, OOD staff members strive to accelerate Stanford’s purposeful impact in the world. Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university’s donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.

The Stanford Fund for Undergraduate Education (Est. 1994) is the university’s primary annual fund for undergraduate alumni, parents, and students. Reporting to the Director of The Stanford Fund, the Development Coordinator will play a key supporting role in all stages of the development cycle – from research and solicitation, to stewardship and lifelong donor engagement.

This position will work directly with front-line fundraisers, undergraduate alumni, donors, volunteers, and other university staff to assist in establishing and maintaining strong relationships with all university constituencies. Unique to this position, the Development Coordinator for The Stanford Fund will have the opportunity to work for an established annual giving program, as well as to innovate and pilot new ideas within an emerging young alumni giving program.

The ideal candidate for this position has a strong belief in the importance of philanthropy and is willing to jump in and learn new processes and systems. Strong communication skills and a working understanding of data analytics is preferred.

Work location will be Main Campus. This position is open to a hybrid schedule (working 2-3 days on campus per week).

CORE DUTIES*:

• Provide project and administrative support for Stanford Fund staff, including the Young Alumni team and 5th Reunion Class Giving Officer.
• Assist in the planning and execution of student and Young Alumni events, including managing invite lists, event registration, and other logistics.
• Consider our commitment to the values of belonging, equity & access, integrity, learning, and anti-racism while engaging in all project and job responsibilities.
• Retrieve donor and prospect information, update records, and generate reports using Salesforce and Stanford’s external relations database.
• Process gifts using Stanford’s Oracle-based Gift Transmittal system, troubleshoot gift and payment issues, and ensure accurate donor record keeping.
• Answer questions and resolve inbound requests from alumni, donors, and other university constituents.
• Track budgets, manage reimbursements, and prepare expense reports.
• Assist in the design, publication, and production of fundraising and stewardship materials.
• Build a network of relevant contacts, and stay informed on current university initiatives and activities.

* Other duties may also be assigned.

MINIMUM REQUIREMENTS:

Education and Experience:

• Bachelor's degree and one year of relevant experience or combination of education and relevant experience.

Knowledge, Skills, and Abilities:

• Demonstrated ability with Microsoft Office suite (Outlook, Word, Excel, and PowerPoint) or Google Workspace equivalents.
• Familiarity with Salesforce is desirable.
• Strong customer service skills, and a desire to solve problems.
• Basic knowledge of database systems.
• Excellent interpersonal skills and ability to interact with a wide range of people.
• Outstanding communication skills and exceptional attention to detail and follow-through.
• Discretion while working with highly confidential and sensitive information.
• Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.

HOW TO APPLY: To be considered, please submit a cover letter and a resume with your online application. The cover letter should briefly describe why you believe you are a good fit for this position.

PHYSICAL REQUIREMENTS*:

• Frequently perform desk-based computer tasks, sit, and use a telephone, stand/walk.
• Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.
• Ability to obtain and maintain a California Non-commercial Class license.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

• May require working flexible hours, including nights and weekends.

WORK STANDARDS:

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu .

WHY STANFORD IS FOR YOU:

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.