Development Coordinator, Principal Gifts

Updated: about 1 month ago
Location: Chicago, ILLINOIS
Job Type: FullTime


BSD DEV - Chief of Staff

About the Department

Medicine and Biological Sciences Development’s mission is to inspire and facilitate philanthropy at the University of Chicago Medicine by building relationships with those who share its goals of advancing excellence in research, education, community, and patient care. We accomplish this mission through expertise, integrity, creativity, and collaboration.

Job Summary

The job provides professional support of assigned development activities with instruction from others. Executes fundraising projects, cultivation programs for prospective donors and for visiting committees.


  • The Development Coordinator conducts a variety of essential projects to support the MBSD Principal Gifts team, and responsible for implementing tactical next steps to ensure goals and objectives are met.

  • They, along with the Associate Director for Trustee and Volunteer Engagement, will play a central role in staffing the Principal Gifts Committee of the UCMC Board of Trustees. This includes preparation for Committee meetings, interfacing with Relationship Managers regarding prospect strategy, and tracking the timely implementation of deliverables and next steps. 

  • Closely monitors team activity and anticipates and tracks deliverables, including letters, briefings, reports, presentations, and proposals.

  • Drafts acknowledgements, special greetings, and letters for cultivation purposes, and coordinates recognition and stewardship with the Donor Relations team.

  • Composes and edits correspondence and other documents for delivery internally (e.g., MBSD, UCM) and externally (e.g., correspondence for leaders and volunteers within the primary strategic constituencies).

  • Partner closely with the Chief of Staff on critical Principal Gift functions such as setting the agenda for bi-weekly strategy sessions, assigning newly discovered prospects, organizing quarterly reviews of the Principal Gifts portfolio and tracking PG solicitations.

  • Tracks the progress and process of acknowledgement letters to ensure timely and accurate acknowledgement.

  • Collaborate directly with the Principal Gifts team to coordinate logistics for donor visits, cultivation visits, and solicitations with the offices of the UCM CEO/Dean, and Medical Leaders.

  • Has a moderate/solid understanding of fundraising operations for a school or department of the University. Identifies budget requirements and staffing needs on a project or event basis.

  • Cultivates and maintains relationships with donors and volunteers. Establishes and maintains donor records and accounts.

  • Performs other related work as needed.

Minimum Qualifications


Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.



Preferred Qualifications


  • A minimum of two years of professional work experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar professional work experience.

  • Experience with fundraising, contact management or other database software.

  • Experience working with volunteers.

  • Experience planning and executing events.

Application Documents

  • Resume (required)

  • Cover Letter (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Alumni Relations & Development

Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.


All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.


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