Development Coordinator

74041BR

Campus: Tempe

Development Coordinator

Job Description

The Ira A. Fulton Schools of Engineering Development team is recruiting for a Development Coordinator, to work in the Dean’s office, Tempe campus. This position performs varied administrative work unique to the work unit, requiring initiative and independent judgment, work independently under general direction. Acts as liaison to the ASU Foundation and all other constituencies to provide support for Development (fundraising) initiatives, programs and events. Monitors budget and account expenditures, maintains official records, and implements administrative policies. Handles problems and non-routine situations by determining the approach or action to take and interprets guidelines, procedures, policies and practices. Incumbents may have contact with high-level administrative offices requiring use of business vocabulary, tact, discretion and judgment. 

Department Name

Engr Dean Development

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$38,376 - $53,300 per year; DOE

Close Date

07-December-2021

Essential Duties

• Provides administrative support to executive director in areas such as calendaring and maintaining record-keeping systems including involvement in university events, to ensure effective interaction with directors, deans, faculty members, senior staff, outside stakeholders, executive advisory board, leadership teams and their constituents both internal and external to Arizona State University. This includes preparing and maintaining background materials.
• Manages office operations support such as preparing and composing confidential correspondence on own initiative, receiving and screening telephone calls and visitors, and screening and prioritizing mail. Oversees office moves, building and equipment maintenance requests, maintains computer equipment and key inventories.
• Coordinates and arranges conferences, meetings and/or signature fundraising events, including budget, venue, preparing mailing lists for invitations, marketing, tracking RSVPs, catering, equipment and post event assessment.
• Manages and controls expenditures, determining funding source(s) to charge; analyzes financial feasibility of plans and funding sources of a variety of account expenditures; maintains and reconciles budgets for various accounts; advises and/or determines which expenditures are within the budget guidelines; informs management of irregularities and proceeds with corrective action, includes ordering supplies, furniture, and equipment in accordance with department guidelines; authorizes/approves expenditures or actions for administrative and operational needs.
• Reconciles ASU purchasing card transactions and ASU Foundation Wells Fargo transactions on respective Workday platforms.
• Receives monetary donations from donors, prepares and tracks deposit documentation and forwards to the ASU Foundation for recording and deposit.
• Assists with stewardship duties including impact reporting process, thank you letters and mass mailing projects.
• Prepares donors and potential donors information packets.
• Maintains and updates databases and spreadsheets; conducts database queries using Salesforce, or other software programs; prepares special and recurring reports containing specialized or sensitive information.
• Maintains files and updates donor recognition reports, Salesforce or CRM directory.
• May hire, train, supervise and coordinate the activities of student workers.
• Performs other duties as assigned.

Minimum Qualifications

Associate's degree in Public Administration, Business Administration, Public Relations or closely related field and 2 years previous experience with event planning and coordinating; OR, Four years of public relations and event planning/coordinating experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Knowledge of principles and techniques of development/fundraising, preferably in higher education.
• Experience providing executive administrative support, including day to day operations and calendaring.
• Experience with Workday, Salesforce, Concur, Microsoft Office Suite.
• Experience with reconciliation of purchasing cards, managing department accounts and budgeting.
• Experience working on projects requiring attention to detail and ability to meet deadlines.
• Experience with planning and directing special events.
• Skill in establishing and maintaining positive public relations and effective working relationships.
• Experience with problem solving and decision making
• Experience writing and editing documents, correspondence and reports.
• Experience arranging conference attendance and domestic and international travel.
• Experience working with and preparing confidential and sensitive information.

Working Environment

Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of sitting. The position requires visual acuity and manual dexterity associated with daily use of desktop computer and requires bending, stooping, reaching and lifting up to 20 pounds. To perform essential duties, the candidate must have the ability to clearly communicate. The position requires the ability to work both independently and within a complex structured team.

Department Statement

The Ira A. Fulton Schools of Engineering is the largest and most comprehensive engineering school in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale. We value and emphasize inherently interdisciplinary endeavors that capitalize on both the breadth and depth of our outstanding faculty and have built a special place for largescale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise in the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset combined with 47 graduate degree programs and 25 undergraduate degree programs provide the foundation and collaborative possibilities to advance new ideas.

The Fulton Schools of Engineering on the Tempe and Polytechnic campuses is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, and provides service to the profession and community. If you wish to work in an environment where you will be valued for the skills you bring to projects and be challenged to stretch your current capabilities and imagination, then consider becoming part of the Ira A. Fulton Schools of Engineering. Learn more at engineering.asu.edu .

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

COVID-19 Vaccination Requirements - Under the recent executive order issued by President Biden requiring all employees of federal contractors to receive COVID-19 vaccinations, ASU expects all employees, including new hires, to be vaccinated unless they have an approved medical or religious accommodation. Proof of vaccination will be required by January 4, 2022. For questions about medical or religious accommodations, please visit the Office of Diversity, Equity and Inclusion’s https://cfo.asu.edu/DEI and see “Workplace accommodations”.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.