Development Coordinator, Academic and Donor Engagement

Updated: 4 months ago

16-Nov-2023

Alumni Affairs and Development

64260BR


Job Summary

Alumni Affairs and Development (AA&D)
Alumni Affairs and Development is a dedicated team supporting Harvard’s advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas.

Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work.

AA&D is comprised of the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, the Harvard Alumni Association (HAA), and the Office of the Vice President (OVP).

The Faculty of Arts & Sciences (FAS) Academic and Donor Engagement (ADE) team manages and implements donor engagement strategies and activities involving the FAS Dean, academic deans and faculty, and senior academic administrators and development leadership, including event and committee programs and donor/prospect meetings. To do this, we build strategic partnerships within Development and across the FAS to coordinate donor and volunteer cultivation and stewardship strategies that include faculty and senior academic leaders. 

This position will coordinate the daily activity of the ADE faculty programs and donor engagement work, providing the team with project management; scheduling of ADE and fundraiser interactions with senior academic leaders; support for faculty programming and travel; and organization of on-campus donor engagement visits.


Position Description

  • Schedules the development activities of assigned academic leaders, administrators, and divisional faculty.  Coordinates all aspects of development meetings including prospect outreach, scheduling, logistics, travel arrangements, briefing coordination, record-keeping in Advance, and coordinating follow-up correspondence.
  • In partnership with the ADE Assistant/Associate Director and the Director, collaborates with FAS frontline partners to help set priorities for the use of the academic and administrative leaders time by managing the visit pipelines, gathering data from Advance and officers, and regularly sharing updated pipelines as appropriate to keep partners informed.  Managing overall and regional pipelines by continuously updating with strategy notes, ratings, senior leaders’ recent visits, and outreach notes. 
  • Supports ADE’s campus visit activity, including making arrangements for prospects and donors to sit in on classes, to meet with faculty and/or academic department staff, and to participation in other on-campus experiences.
  • Maintains ongoing communication with staff in academic dean and administrators’ offices to prepare and coordinate development activity and serves as their first point of contact for scheduling and logistics questions related to development across FAS. 
  • Tracks all development activity for assigned academic and administrative leaders for year-end analysis, reporting, and adjusting fundraising strategy. 
  • Responsible for organizing regular meetings between the FAS Development office and academic administrators/faculty who partner with Development for assigned portfolio of academic and administrative leaders, as well as priority activity; this work includes tracking agenda items across the ADE team and the office, preparing materials, and coordinating attendees. Responsible for attending meetings, taking detailed notes, scheduling and managing the distribution of notes and next steps. 
  • Supports the Director and members of the ADE team in researching content and faculty for development activity, proof-reading briefings and event-related materials.
  • Cultivates and maintains relationships between ADE and other departments within Alumni Affairs & Development, including frontline fundraising teams, Operations, Alumni & Development Services, Communications, Donor Relations, and the University Development Office. Serves as a liaison between the Development Office and administrative and academic units in the FAS, including the offices of academic deans and leaders across the Faculty of Arts and Sciences.
  • Manages portions of the ADE Team’s SOURCE page in collaboration with other ADE coordinators. Responsible for maintaining content and updating information accordingly.
  • In the absence of the ADE staff assistant, handles various administrative team duties (e.g. arranging meetings, maintaining files, entering data).
  • Attends required AA&D and FAS Development training sessions, meetings, and events.
  • The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, which would be in conformity with the level of the position.

Basic Qualifications

  • Minimum 2 years working in development or related experience.  Experience received while in college may contribute to the minimum required work experience for this position, if the role was within the development field.
  • Knowledge of Microsoft Office software

Additional Qualifications and Skills

  • Strong customer focus, judgement, decision-making and diplomacy. 
  • Must be highly organized, exceptionally detail oriented and have the ability to work competently and efficiently in a multi-task environment. Pro-active problem solving, being a self-starter on projects, and anticipating future tasks to get ahead on planning are essential qualities for success. 
  • Must be focused, motivated to learn, and flexible to change. Demonstrated ability to work under pressure and follow policies and procedures along with a proven ability to work independently as well as collaboratively on a team is important. 
  • Strong interpersonal skills that includes professional phone manner and written communication.  Experience interacting and engaging with corporate executives, senior level staff and faculty preferred.

Working Conditions

Fully remote (infrequent/less than weekly on campus presence required)

  • For those interested in remote work, this position can be performed as fully remote.  AA&D does require visits to Cambridge for on or around campus-based engagements required by AA&D leadership, your team or unit, such as reunion activities, retreats, etc.   All remote work must be performed in a state in which Harvard is registered to do business (CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA).  Additional details will be discussed during the interview process. 

Additional Information

  • This position requires a 3 month orientation and review period.
  • Please include a cover letter with your application.

To learn more about the AA&D team, please visit our Careers site at 

https://alumni.harvard.edu/careers

To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/ .

Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.

COVID 19 Vaccination Information: The health of our workforce is a priority for Harvard University.  With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.


Work Format Details

This position is eligible for 100% remote work. Employees may work from any of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.


Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Alumni Affairs and Development, General Administration


Department Office Location

USA - MA - Harvard


Job Code

403040 Coordinator II


Department

Alumni Affairs and Development


Union

55 - Hvd Union Cler & Tech Workers


Pre-Employment Screening

Identity


Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.


LinkedIn Recruiter Tag (for internal use only)

#LI-JP1



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