DEVELOPMENT & CAMPAIGN EVENTS ASSOCIATE, Development & Alumni Relations (24500570770716)

Our Mission

We in Boston University Development & Alumni Relations (DAR) harness the power of philanthropy to make an excellent education accessible and welcoming to all, and to advance BU’s global leadership in research, scholarship, artistic creation, and professional practice.  To support our work, we have built—and are continuing to build—an outstanding team of dynamic, mission-driven advancement professionals who constantly strive to create an environment where everyone belongs.  Where it’s not just about a job, but a career and a community.

Now, our Alumni Engagement team is looking for a Development & Campaign Events Associate who will assist the execution of high-level events with a focus on development and donor engagement in support of Boston University’s strategic plan and fundraising efforts.

Alumni Engagement at Boston University 

The Alumni Engagement team is dedicated to understanding alumni, strengthening pride and awareness, and facilitating ways to grow and sustain the base of alumni engaging with and supporting Boston University. The team has oversight of alumni digital strategy, alumni experience operations, and measuring engagement—through both attitudinal and behavioral dimensions—of more than 350,000 alumni across the globe. This team works in close collaboration with colleagues in the Office of Development & Alumni Relations, and across departments and schools at Boston University

Development & Campaign Events Associate

Reporting to the Executive Director, Development & Campaign Events the Development & Campaign Events Associate is a vital role supporting the work of the Events team. This individual will perform complex and diverse duties in support of donors, development priorities, and the members within the team. With strong interpersonal skills, professionalism, logistics support, excellent verbal and written communication skills, and attention to detail, this role will support achieving team and department goals.

The person in this position will assist with administrative elements of development events such as managing invitation and attendee lists, communicating with donors, processing registrations, preparation of event materials, nametags, confidential briefing materials, etc. They will provide data and reporting support, assist in management of budgets and overall tracking, and manage development event processes. Additionally, they will provide administrative support for the campaign development team including but not limited to calendar and meeting scheduling, interacting with faculty and department stakeholders, domestic and international travel scheduling, and the creation and editing of written materials for the team.

Responsibilities:

Development & Campaign Events Support 

• Oversee administrative elements of development events such as calendar and website content, registration pages, event technology, preparation of pre- and post-event materials, nametags, attendee lists, and highly confidential briefing materials.
• Manage the coordination of event logistics and operations such as arranging facilities and event details such as decor, catering, audio and visual, and promotional material.
• Execute day-to-day operational plans for multiple events.
• Respond to event questions and problems and seek solutions as needed.
• Identify and evaluate potential event vendors and venues.
• Participate in projects, trainings, or event systems.
• Staff registration at events as needed. 
• Interfaces with major gifts team and coordinators to ensure seamless execution.

Administrative Support

• Proactively and independently schedule meetings and travel arrangements for the Executive Director. 
• Provide administrative support for the Development Events team, including but not limited to invoicing, expense tracking and reconciliation, and budget and supplies management.
• Schedule team and events working group meetings, assist with agendas, and assist with notetaking and follow-up for team meetings.
• Preparing agendas, editing and proofreading internal and external written materials, and other projects related to development events and campaign development as assigned.

Event Analysis & Reporting:

• Maintain event processes and enhance both documentation and reporting techniques to analyze event metrics.
• Facilitate event follow-up and proactively support team through alumni database coding and reporting, organizing, and maintaining data.

A cover letter is required for consideration.

• Bachelor’s degree
• A minimum of three years of administrative, office, or related experience required.
• Possess a strong interest in event management.
• Candidate must be comfortable working as part of a collaborative team with an ability to interact well with others.
• Required technical skills include PC standard applications including Microsoft Office, donor CRM, etc.
• Must have strong interpersonal skills and analytical skills and superior customer service skills.
• Experience working with donors, senior staff, and administration a plus.
• Strong organization and presentation skills, written communication skills, and ability to set goals and priorities in a fast-paced, demanding environment.
• Candidate must have a sense of humor,  be a self-starter, highly motivated, possess initiative and precise attention to accuracy and detail.
• Candidate will operate with the utmost discretion in handling confidential information
• Must be able to work evenings, weekends, holidays, and travel if necessary.

But that’s not all we’re looking for; we want someone who embodies our values:

• Teamwork, transparency, and mutual respect, because we value every member’s contributions and know that leadership can come from anywhere.
• Diversity, equity, inclusion, and a commitment to ensuring that each of us knows we belong here.
• Integrity in how we work and how we treat one another.
• Strategic thinking and curiosity in the relentless pursuit of fresh approaches and measurable results.
• Continuous growth and improvement, both as individuals and as a team.
• Joy and shared appreciation for working hard toward goals that matter.

If this resonates with you and you want to help us in our ambitious next campaign—and maybe do some of your best work as an advancement professional— we encourage you to apply.  If you are hesitant to apply because you have not previously performed every responsibility listed in the description, but you do possess transferable skills and the defined qualifications, we still want to hear from you and welcome your application as well.

To learn more about Development & Alumni Relations at Boston University, and other job opportunities, please stop by the DAR Talent website:https://www.bu.edu/dar-talent/ .

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

If you require a reasonable accommodation in order to complete the employment application process, please contact the Equal Opportunity Office at 617-353-6474.

BOSTON, Massachusetts, United States