Development Associate

Job Posting Title:

Development Associate

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Hiring Department:

Jack S Blanton Museum of Art

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Blanton Museum of Art at the University of Texas at Austin is known for its bold vision, from a dynamic reinstallation of the collection galleries in 2017, to the opening of Ellsworth Kelly’s monumental work of art, Austin, in 2018, and redesign of its grounds by Snøhetta in 2023, and the exhibitions and educational programs that define the museum’s role in the community.

There is even more to come for the Blanton and the thousands of school and university students and visitors we serve.  With a proven track record as a museum that is deeply relevant, and where education is embedded into everything we do, we have put The University of Texas at Austin, and the city of Austin, on the forefront of the visual arts.

Benefits eligible Blanton Museum of Art staff enjoy the same competitive benefits, programs and services offered to the University of Texas at Austin employees.  Blanton staff also have access to complimentary admission to the museum, access to selected museum events, and a 20% discount at the Museum Store. 

The Blanton is home to a vast array of roles matching a wide range of interests and talents.  No matter the staff position at the Blanton, all contribute to the preservation of culture and history for the entire community.  We invite you to view and apply for this professional opportunity.

Purpose

To provide complex administrative, project management, and strategy support for the development department in the solicitation of prospective donors, donor stewardship, and to support the daily fundraising operations and priorities of the Blanton. This position reports to and works closely with, the Blanton’s Director of Development.

Responsibilities

Communications

• Compose and prepare gift acknowledgement letters, gift invoices, correspondence, and other supporting materials for donors, on behalf of the museum director and the director of development.

• Assist in the preparation of briefing memos for donor-related meetings attended by the museum director, curators and director of development.

• Work collaboratively, proactively, and in a professional, service-oriented manner with UT's Texas Development office, conducting and coordinating research, serving as departmental liaison for this work.

• Provide data for stewardship-related donor mailings and mail merges.

Data Management

• Assist in tracking departmental budget and moves management of individual and corporate donors.

• Process all non-membership financial and non-monetary gifts that are unrelated to event fundraising revenue.

• Produce reports on departmental fundraising progress, as well as track pledges and maintain the pledge reminder system. Track other statistics and analytics, as requested.

• Serve as department expert in the maintenance of development data in fundraising databases and ensure information is kept current.

• Enter contact reports into university donor database.

Fundraising

• Actively participate in meeting or exceeding annual departmental revenue goals.  Goals will be assigned annually based on business needs of the organization.

• Provide additional support for larger events.

Administrative

• Assist with prospect and donor research, individualized donor stewardship projects, and various forms of donor outreach as needed.

• Answer telephones, general inquiry email inboxes, and respond to general questions.

• Maintain copies of documents for physical and electronic files.

• Work with director of development to maintain development pages on the main Blanton website.

• Ensure compliance with museum, university and development policies and best practices.

Required Qualifications

• Bachelor's degree.

• One year of professional fundraising experience or administrative assistant experience performing complex administrative functions.

• Experience working in a museum, cultural , university, or other non-profit setting. 

• Highly effective communication skills (written, verbal, interpersonal)

• Exceptional research and organizational skills.

• High degree of proficiency in databases and computer applications, including: Excel, Adobe Acrobat, PowerPoint, Outlook, and Word.

• Proactive and motivated self-starter with strong integrity, drive for success, and a high sense of urgency.

• Goal and detail-oriented with strong problem-solving skills and high standards for excellence and accountability.

• Ability to manage multiple internal and external relationships with the highest level of customer service to maintain strong relationships.

• Strong project management skills.

• Adaptability in fast-paced, results-oriented environment.

• Strong judgment and initiative.

• Must be capable of working with sensitive information and using discretion.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than two years of professional fundraising experience or administrative assistant experience performing complex administrative functions.

• Experience working in a museum or arts organization.

• Experience working in Altru database.

• Experience working in the University of Texas at Austin’s VIP database.

Salary Range

$45,000 plus depending upon experience.

Working Conditions

• Typical office environment or hybrid work model.

• Repetitive use of a keyboard at a workstation.

• May remain stationary at workstation for several hours at a time.

• Occasional work outside of standard business hours, including evenings and weekends, is required.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.