Development Associate

Department
 

ARD DA Team

About the Department
 

Alumni Relations & Development (ARD) engages alumni (~190k), current students, parents and friends of the University through intellectual, professional and social activities on campus, around the world and online. ARD raises $550 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute. The Development Associate Team (DA Team) was created to maintain workflow and support business activities for a specific timeframe with early career staff or experience professionals making a career pivot to the Advancement profession. DA Team members are cross trained and gain experience in multiple units and teams, which prepares them for roles across ARD.

Job Summary
 

The job performs professional support activities related to assigned development projects with instruction from others. Executes fundraising projects, cultivation programs for prospective donors and for advisory councils.

Responsibilities

• Completes development activities during staff vacancies, ad hoc projects or an increase in work volume in ARD.
• Learns to be a database 'power user' and in-house expert with a special emphasis on extracting and analyzing data as well as keeping constituent records.
• Learns how to review and research potential prospects, then present findings to gift officers.
• Conducts initial outreach to alumni to assist in gift officers’ qualification efforts.
• Learns best practices for using a variety of systems and train team members on how to accomplish tasks.
• Synthesizes research information to create briefings, reports, correspondence and other materials.
• Prepares reports, spreadsheets, graphs and charts for metrics, presentations and meetings.
• Proofreads and copy-edits documents such as reports, letters, emails, analyses, etc.
• Works on marketing materials in print, online and email to promote and engage alumni and potential job applicants.
• Updates and maintains assigned websites.
• Collaborates with colleagues to execute programs with a focus on increasing participation, engagement and revenue from alumni.
• Provides an elevated level of customer service in all interactions.
• Staffs events in person and virtually.
• Records event data and visits details in the University’s database.
• Responds to specific requests, direct calls and other relevant information to appropriate individuals while using discretion and judgment with confidential information.
• Schedules meetings and produce meeting materials as needed.
• Maintains thorough knowledge of UChicago’s priorities and programs.
• Learns department's strategy and processes to assist colleagues and encourage the effective use of resources.
• Seeks opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
• Drafts informational and marketing materials for review for assigned programs. Assists in developing support materials for specific fundraising activities.
• Cultivates and maintains relationships with donors and volunteers. Establishes and maintains donor records and accounts.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

• Bachelor’s degree.

Technical Skills or Knowledge:

• Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including the University's donor relationship management system and the Microsoft Office Suite.

Preferred Competencies

• Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.
• Manage confidential information with discretion and tact.
• Act with integrity, professionalism, and confidentiality.
• Work collegially and collaboratively in a team setting.
• Prioritize multiple projects and independently follow through with detail.
• Self-motivation and the ability to take initiative.

Working Conditions

• Standard office environment.
• Travel to campus and/or non-campus locations for University business.
• Work evenings and weekends as needed.

Application Documents

• Resume/CV (required)
• Cover Letter, addressed to Angela Jacobs (strongly preferred)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Alumni Relations & Development

Role Impact
 

Individual Contributor

FLSA Status
 

Non-Exempt

Pay Frequency
 

Biweekly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

COVID-19 Vaccination or Approved Medical or Religious Exemption Required
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Effective October 15, 2021, the University of Chicago requires COVID vaccination for all students, faculty, and staff members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons.
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Department
 

ARD DA Team

About the Department
 

Alumni Relations & Development (ARD) engages alumni (~190k), current students, parents and friends of the University through intellectual, professional and social activities on campus, around the world and online. ARD raises $550 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute. The Development Associate Team (DA Team) was created to maintain workflow and support business activities for a specific timeframe with early career staff or experience professionals making a career pivot to the Advancement profession. DA Team members are cross trained and gain experience in multiple units and teams, which prepares them for roles across ARD.

Job Summary
 

The job performs professional support activities related to assigned development projects with instruction from others. Executes fundraising projects, cultivation programs for prospective donors and for advisory councils.

Responsibilities

• Completes development activities during staff vacancies, ad hoc projects or an increase in work volume in ARD.
• Learns to be a database 'power user' and in-house expert with a special emphasis on extracting and analyzing data as well as keeping constituent records.
• Learns how to review and research potential prospects, then present findings to gift officers.
• Conducts initial outreach to alumni to assist in gift officers’ qualification efforts.
• Learns best practices for using a variety of systems and train team members on how to accomplish tasks.
• Synthesizes research information to create briefings, reports, correspondence and other materials.
• Prepares reports, spreadsheets, graphs and charts for metrics, presentations and meetings.
• Proofreads and copy-edits documents such as reports, letters, emails, analyses, etc.
• Works on marketing materials in print, online and email to promote and engage alumni and potential job applicants.
• Updates and maintains assigned websites.
• Collaborates with colleagues to execute programs with a focus on increasing participation, engagement and revenue from alumni.
• Provides an elevated level of customer service in all interactions.
• Staffs events in person and virtually.
• Records event data and visits details in the University’s database.
• Responds to specific requests, direct calls and other relevant information to appropriate individuals while using discretion and judgment with confidential information.
• Schedules meetings and produce meeting materials as needed.
• Maintains thorough knowledge of UChicago’s priorities and programs.
• Learns department's strategy and processes to assist colleagues and encourage the effective use of resources.
• Seeks opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
• Drafts informational and marketing materials for review for assigned programs. Assists in developing support materials for specific fundraising activities.
• Cultivates and maintains relationships with donors and volunteers. Establishes and maintains donor records and accounts.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

• Bachelor’s degree.

Technical Skills or Knowledge:

• Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including the University's donor relationship management system and the Microsoft Office Suite.

Preferred Competencies

• Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.
• Manage confidential information with discretion and tact.
• Act with integrity, professionalism, and confidentiality.
• Work collegially and collaboratively in a team setting.
• Prioritize multiple projects and independently follow through with detail.
• Self-motivation and the ability to take initiative.

Working Conditions

• Standard office environment.
• Travel to campus and/or non-campus locations for University business.
• Work evenings and weekends as needed.

Application Documents

• Resume/CV (required)
• Cover Letter, addressed to Angela Jacobs (strongly preferred)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Alumni Relations & Development

Role Impact
 

Individual Contributor

FLSA Status
 

Non-Exempt

Pay Frequency
 

Biweekly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

COVID-19 Vaccination or Approved Medical or Religious Exemption Required
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Effective October 15, 2021, the University of Chicago requires COVID vaccination for all students, faculty, and staff members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons.
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.