Development Associate, Office of Development,Dell Medical School

Job Posting Title:

Development Associate, Office of Development,Dell Medical School

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Hiring Department:

Dell Medical School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

Reports to senior director of development, operations, finance, and talent development on the development team at Dell Medical School. This position provides administrative support for up to three gift officers and supports the daily operations of the Office of Development. Tasks include managing calendars, fielding phone calls, scheduling donor and prospect visits; donor outreach touch points and correspondence, running reports, submitting travel requests and reimbursements, and assisting with research associated with prospect identification and qualification. This position broadly supports the dynamic mission of the Dell Medical School: to revolutionize how people get and stay healthy.

Responsibilities

• Schedule high-level appointments for gift officers, including interfacing with donors and prospects to schedule visits and meetings with faculty and university leaders. Assist with meeting preparation and follow up, including making travel arrangements, coordinating with participants and/or assistants to schedule meetings, drafting correspondence and briefings, proofreading, and editing letters and reports, preparing, and distributing agendas and handouts, making room reservations, and arranging catering.

• Assist in gift intake forms and gift agreement management for fundraisers. Maintain current data and update information in VIP system for donor management. Create and maintain activity codes and manage communication lists with departments. Create call lists in VIP for gift officers. Assist with entering contact reports and engagement efforts in a timely manner.

• Collect/research data to support or answer specific questions/topics related to development. Liaise with Texas Development personnel. Prepare forms and seek department approval for events, conference participation, and donor meetings and travel. Make travel arrangements and ensure conference registration.

• Process finance reimbursements and payment vouchers. Maintain copies and prepare collateral materials for donors. Maintain copies of documents for office files. Answer telephones, general inquiry email inboxes, and respond to general questions. Assist other team members as needed. Attend and assist at volunteer, society, donor, and prospecting events as needed, which may require after hours work.

• Other related duties as assigned.

Required Qualifications
Bachelor's degree and one year of experience or High School Diploma/GED and five years of experience assisting with nonprofit and/or fundraising programs or performing complex administrative functions. Experience maintaining calendars and schedules for multiple administrators, composing and/or editing correspondence, creating spreadsheets and/or working with databases. Experience in working in complex environments with senior leadership. Demonstrated ability to manage multiple tasks and handle pressure under tight schedules and work as a team member. Demonstrated attention to detail. Excellent verbal, written, and interpersonal communication skills. Demonstrated excellent relationship building. Ability to creatively and resourcefully problem solve. High level of professionalism and customer service. Excellent writing skills. Experience supporting senior administrators, faculty, and gift officers. Proven project management skills. Demonstrated ability to think strategically and creatively, work well under pressure, and manage details of several concurrent projects. Experience using reporting tools, design software, and donor management software. Proficient in MS Word, PowerPoint, and Excel. Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
More than two years of increasing responsible project management experience or development experience. Demonstrated experience interacting with key university constituents, alumni, and donors as well as with university administrators, deans, faculty, and staff in providing good client and customer service. Experience with fundraising database and knowledge of prospecting tools and reports within fundraising systems or other prospective donor relations systems, e.g., Raiser's Edge, Sales Force, etc. Experience with VIP, Eloqua, and DEFINE. Proficiency in University of Texas policies, rules, and procedures. Capable of working independently; Strong attention to detail; extremely organized; Integrity, professionalism and collegiality are highest personal values. Proven self-starter capable of making sound, ethical, independent judgments. Success working on teams to develop high-level proposals with funding opportunities across disciplines. Personal and professional confidence, accompanied by a sense of humor and empathy toward others.

Salary Range
$45,000+ depending on qualifications
Working Conditions

• May work in all weather conditions.

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

• Occasional weekend, overtime and evening work to meet deadlines.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.