Development Assistant

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that are directly related to this position.

Summary

Michigan Medicine is a groundbreaking organization for many reasons, and much of the work that we do is made possible because of philanthropy. Annually, the Michigan Medicine Office of Development raises an average of $200 million which helps us to be a change agent of the world.

The Michigan Medicine Office of Development is seeking a full-time receptionist/administrative assistant who will provide a professional and welcoming atmosphere at the front desk and administrative support to the office. This position will work onsite and will have occasional opportunities for remote work.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

• Provide general receptionist and office support
• Manage the reception desk backup schedule for lunch, vacation, and sick coverage.
• Support maintenance of office equipment, supplies, and facility issues.
• Coordinate office-wide external events as requested, including transportation, venue, refreshments, and invitations.
• Backup support for the Associate Vice President office as needed.
• Provide assistance with processing donations received by the Gift Finance team 
• Attend monthly team meetings and weekly planning sessions with Medical Education and Alumni Relations team.
• Assist with appointment calendaring and various other projects with Alumni Relations team.
• Responsible for other projects and duties as assigned

Please note this job description is not designated to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. A full job description will be provided during the interview process. 

Required Qualifications*

• At least two years of office support/receptionist experience.
• High school diploma or equivalent.
• Ability to manage a diverse workload.
• Extremely punctual and reliable, proactive, and responsible.
• Ability to manage multiple priorities and meet challenging and changing deadlines.
• Proficient with Microsoft Office Suite (Word, PowerPoint, Excel, Visio, etc.).
• Must be a self-motivated, highly dependable independent worker with the ability to prioritize work frequent interruptions and problem solve efficiently and effectively without direct supervision.
• Excellent verbal, written and organizational skills.
• Discretion and the ability to interact with top-tier donors while maintaining a high level of confidentiality.
• Superb attention to detail.

Desired Qualifications*

• An associate degree in a related field.
• Familiarity with University of Michigan and the Michigan Medicine organizational structure.

Work Locations

The onsite location for this position is in the 777 Building. This provides free, on-site parking for staff. This position works onsite with remote work opportunities based on the business needs of the unit.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.