Department: Facilities Management
Work Schedule/Hours: Monday - Friday - 8:30 a.m. - 5:00 p.m. - 37.5/hrs
The Design & Construction Project Specialist is responsible for managing, initiating and overseeing all aspects of the School’s minor renovation projects for the Office of Facilities Management.
DUTIES and RESPONSIBILITIES:
Meeting with and determining client’s needs
Negotiating schedules, allocating resources, problem solving and managing budgets to ensure successful completion of each project.
Requires working with numerous external and internal groups to ensure smooth operation for all project/renovation activities.
These duties also extend to serving as a representative for the School’s Administration and directing each project so that it meets the School’s long range goals and the client’s immediate needs.
Manage all the School’s minor renovation projects.
Coordinate and act as the liaison between Facilities Management, Information Technology and the various departments that are moving faculty and staff to new and renovated space.
Direct project related decisions affecting cost, schedule and personnel assignments. Initiate and participate in problem solving discussions with all staff levels to affect necessary alterations to the scope of work and/or schedules.
Analyze schedules, cost and resources to identify potential problems and develop solutions. Advise department administrators regarding scheduling for their internal renovation projects.
Conduct meetings with administrators, faculty and staff to discuss the architectural drawings for their renovations.
Make decisions about planning and implement actions to resolve project issues with time and budget constraints.
Maintain communication with key departmental representatives regarding project design and deliverables.
Establish Project Cost Reports and maintain budgets utilizing the Project Database for each project.
Communicate financial changes for each project to the Assistant Director of Project Management. Administrative support for project managers. Issue school wide emails regarding outages and closures.
Submit work orders. Draft RFPs. Create AIA contracts. Complete field verification. Update project schedules. Maintain spec information for all the school’s furniture standards, Digital Version and Paper Version including spec samples, such as fabric and metal samples.
Maintain database of contact information for school’s standard furniture vendors and manufacturers. Maintain database of updated product costs. Maintain database of current and discontinued products and finishes.
Serve as liaison for furniture vendors. Review new products. Coordinate the delivery, testing, and removal of new furniture products. Serve as warehouse liaison.
Work with Environmental Services to maintain database of furniture inventory. Coordinate the delivery of products from warehouse. Coordinate project related purchases. Determine correct standard products. Obtain quotes. Issue purchase orders in SAP. Act as liaison with vendors and contractors associated with Facilities Management contracts.
Maintain standard LEED Documentation. Establish list of all LEED Projects and their expiration dates. Tack Energy and Water Use Information to ensure effective communication to USBGC. File and maintain standardized documents required for all LEED Projects 1, i.e. Forest Stewardship Council Certification, JHSPH’s Smoking Policy, JHSPH’s Cleaning policy, etc.
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