Design/Assistant Project Manager

About the Opportunity

This job description is intended to describe the general nature and level of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

JOB SUMMARY

The Designer/Assistant Project Manager (D/APM) will require a broad set of skills within the realm of project delivery from planning through project completion. The D/APM will support the Project Manager / Sr. Project Manager (PM/SPM) within the In-House group in delivery of projects and may be the on-site manager on small to medium size projects, when necessary.  

The D/APM will serve a design function including the completion of design documents ranging from feasibility assessments through construction documents that do not require an architectural stamp. The role will require providing support for the SPM/PM in the identification of user/client needs, documenting existing conditions, and engaging consultants as required of the project. The D/APM will assist in the coordination of the project team's daily work as it relates to overall project timeline. In addition, the D/APM will maintain the administrative duties of project management inclusive of maintaining meeting minutes, providing pertinent information/ drawings to facilitate continued project mobility, as well as documentation of project correspondence.

MINIMUM QUALIFICATIONS

Ability to read and interpret general documents, such as project reports, internal and external communications, and construction drawings.   Self-motivated, problem-solver with the ability to work independently on difficult and complex tasks while making sound decisions.  Possess the ability to clearly articulate and communicate with all levels in the organization.  Organize and prioritize workload, be pro-active in identifying project needs/requirements to include calendar events and meetings (agendas/follow-up on actions/minutes).  Proficient in Microsoft Office; Microsoft Project; AutoCad (Mac); knowledge of Sketchup and Adobe Programs preferred.  Knowledge and skills normally acquired through the completion of a Bachelor's degree (B.S.) plus 2 years of experience in in construction, architecture and/or project management or eight years of experience in design and construction or project management in lieu of the Bachelor's degree. 

KEY RESPONSIBILITIES & ACCOUNTABILITIES

1) Project Administration Related Duties  

• The role will require the D/APM to assist with project scheduling, cost tracking, and reporting via the university's web-based project management tool, E-Builder. 

• Attending construction update meetings and providing pertinent information/drawings to facilitate continued project mobility. 

• Prepare and update meeting minutes. 

• Coordination of installations or furniture and other ‘soft cost' items within projects. 

• Coordination with in-house trades departments (Carpentry Shop, Transportation, Sign Shop, etc.). 

• Monitor construction activity in the field. 

• Assist Project Managers in scheduling, cost tracking and reporting. 

• General correspondence with product and furniture vendors to obtain and help process product quotes & orders. 

• The D/APM will track all budget/cost control information, process purchase orders and invoices, and monitor change control, while maintaining adherence to the committed project budget. 

• The D/APM will ensure proper contract administration of external resources and promote an open interface between internal and external team members. 

2) Office Administration Duties  

• General office organization (materials library, general office supplies, demo chair inventory, etc.). 

• Project intake creation. 

• New hire (co-op) training and acclimation. 

• Generation of organizational documentation standards (to keep track of ongoing projects, budget, outstanding punch list items, etc.). 

3) Design Related Duties  

• Existing site condition surveys and CAD documentation. 

• Design development in both two dimensional and three-dimensional media for client review and approval. 

• Selecting furniture, art, plans, and all appropriate construction finishes for projects. 

• Construction and bid-set document generation. 

• Event planning and diagramming. 

• Coordination with engineers to acquire necessary MEP drawings on a per project basis. 

Position Type

Facilities

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.  

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.  

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity .