Deputy Chief of Staff

University of Maryland, United States

Updated: 2 days ago
Location: College Park, MARYLAND
Deadline: ;

Posting Details
Posting Details


Position Number: 800158
Title: Deputy Chief of Staff
Functional Title: Deputy Chief of Staff
Category Status: 33-Exempt Regular
Applicant Search Category: Staff
University Authorized FTE: 1.0
Unit: USMO-All University System of Maryland Office Units
Campus/College Information:
The University System of Maryland Office (USMO), led by Chancellor Jay A. Perman, is the staff to the Board of Regents. Staff members advocate on behalf of the 12 USM institutions, facilitate collaboration and efficiencies among the institutions, and provide information about the system to the public. With leadership from the USM Board of Regents and Chancellor Perman, the USMO coordinates academic programs, assists with long-range planning and resource management, facilitates private fund raising, and provides financial stewardship.
Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
Position Summary/Purpose of Position: This position is located in the Chancellor’s Baltimore Office, with the option to telework part of the week. The Deputy Chief of Staff supports the Chief of Staff (COS) by assisting in the day-to-day operations of the Chancellor’s office and providing support for the USM Board of Regents. The individual is expected to exercise a high level of independent judgment, maintain confidentiality, and display excellent organization skills, tact, and discretion in all matters. This is a highly responsible and sensitive position.
Responsibilities

Meeting Management:
  • Assists the COS in the planning, organization, and facilitation of meetings, including but not limited to Board of Regents meetings, retreats, and orientations; Committee on Governance and Compensation meetings; and Council of University Presidents meetings.
  • Develops agendas, prepares briefing materials, prepares minutes, and coordinates follow-up actions.


Project Management:
  • Researches, writes reports, and develops presentations for special projects or initiatives assigned by the COS.
  • Projects may include management of the Regent Liaison Program, personnel searches and onboarding, and space and furniture allocation.
  • Serves as the point person for the board book platform.
  • Assists with the coordination of the annual review process.

Interdepartmental Coordination:
  • Facilitates communication and collaboration between different departments or units within the USMO and USM.

Communications:
  • Drafts, reviews, and distributes internal and external communications on behalf of the COS or the USMO.
  • Drafts responses, as appropriate, to institutional complaints and queries sent to the Chancellor’s Office.

Strategic Planning:
  • Assists the COS in developing and implementing strategic initiatives and goals for the organization.
  • Assists with the review of BOR policies and bylaws.
  • Assists with the development, administration, and compilation of BOR assessment surveys.

Operations and Accountability:
  • Maintains logs of Chancellor’s office programs/events, sponsorships, organization memberships, paid dues.
  • Reviews purchase card, travel, and timesheets for the Chancellor’s office staff.
  • Serves as the Chancellor’s Office point person for USMO Administration and Finance and Human Resources matters.
Benefits Summary Top Benefits and Perks:

Exempt Benefits Summary

Minimum Qualifications:
Required Education Level/Certifications:

Bachelor’s degree from an accredited college or university. Additional work experience as defined below may be substituted on a year-for-year basis for up to four (4) years of the required education.
Required Experience:
  • 3 years of professional experience as an executive assistant, senior administrative assistant, policy analyst, project manager, or other similar positions.
  • Experience in higher education, government, public administration, or nonprofit organizations.
  • Experience working in a leadership role or in a fast-paced, high-pressure environment.


Required Knowledge/Skills/Abilities:
  • Comprehensive knowledge of higher education, governance, or multi-institution governing systems. 
  • Ability to work collaboratively with diverse stakeholders and build effective working relationships across different departments or organizations.
  • Ability to think strategically and anticipate potential challenges or opportunities.
  • Attention to detail and a high level of accuracy in work output.
  • Strong interpersonal skills, with diplomacy and good judgment
  • Ability to multi-task and be highly organized
  • Excellent writing and oral communication skills
  • Ability to work independently
  • Proficient with Microsoft Word, Excel, and PowerPoint applications
  • Flexibility to work non-standard hours as needed and to travel occasionally for meetings or events.
  • High level of integrity and discretion, with the ability to handle sensitive information and maintain confidentiality.
Preferences:
Additional Certifications:
Additional Information:
Resumes will be reviewed until the position is filled. Applicants must combine a cover letter and resume into one PDF or Microsoft word document to the following email address: [email protected] . 
Job Risks
Physical Demands
Posting Date: 03/08/2024
Closing Date:
Open Until Filled Yes
Best Consideration Date 03/29/2024
Diversity Statement:
The University System of Maryland is an equal opportunity, affirmative action employer without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin or ancestry, marital status, veteran status, physical or mental disability unrelated to an individual’s ability to perform the job, in accordance with applicable law.  As required by the 1986 Immigration Act, applicants should be prepared to present acceptable documentation showing their identities, their U.S. citizenship or alien status, and their authorization to work in the United States.

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