Departmental HR Assistant

Job Posting Title:

Departmental HR Assistant

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Hiring Department:

Applied Research Laboratories

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

Purpose

To provide administrative assistance to the HR office of Applied Research Laboratories.

Responsibilities

• Prepare all new hire documentation including data entry into ARL’s internal management database/reporting system (IRIS), preparation of onboarding packets and processing paperwork after internal ARL orientation.

• Provide administrative support to the ARL HR Operations team by completing special projects as needed.

• Scanning terminated employee files and filing as needed.

• Intensive review and data entry of career fair resumes and entry in the ARL HR Career Fair SharePoint site for use by hiring managers.

• Assist with processing applications as needed and routing for review to hiring managers and ARL Operations Manager.

• Cross train with ARL HR Operations team to be able to assist with routine tasking in order to be able provide additional coverage in the ARL HR office as needed.

• Other related miscellaneous clerical functions as assigned.

Required Qualifications

•  High School graduation or GED.

• Three years of general administrative experience.

• Demonstrated ability with Microsoft Office Suite.

• Impeccable data entry and quality control verification of entries.

• Highly skilled in tracking and prioritizing daily tasks .

• Demonstrated high level of accuracy and attention to detail.

• Excellent interpersonal customer service and communication (written and verbal) skills.

• Motivation and desire to learn more about the Human Resources field.

• Relevant education and experience may be substituted as appropriate. 

Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member without daily supervision and effectively communicate with all groups of clients. Able to work under pressure and accept supervision. Flexibility to adjust to changing priorities and deadlines. Regular and punctual attendance.

US Citizen: Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position. 

Preferred Qualifications

• Bachelor’s degree in HR or related discipline.

• Experience working in a busy human resources office with frequent interruptions.

• Workday experience specifically with HR functions such as onboarding.

• Demonstrated ability to be able to adjust to workload and process large amounts of paperwork and on-line information in a short time period when necessary.

• Demonstrated knowledge of UT policies, administrative forms and benefits.

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Please mark "yes" on the application question that asks if additional materials are required.  Failure to attach all additional materials listed below may result in a delay in application processing.

Visit our website (www.arlut.utexas.edu ) for additional information about Applied Research Laboratories.

UT Austin offers a competitive benefits package that includes:  
·    100% employer-paid basic medical coverage 
·    Retirement contributions  
·    Paid vacation and sick time 
·    Paid holidays 
Please visit our Human Resources (HR) website  to learn more about the total benefits offered.

Salary Range

$37,500-$42,000+/negotiable depending on qualifications.

Working Conditions

• Standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Possible weekend, evening and holiday work

• Possible interstate/intrastate travel

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.