Departmental Accounting Assistant - Neurology

Position Summary
This position works closely with the Dominantly Inherited Alzheimer Network - Observational (DIAN-Obs) Study Executive Director, Associate Director, and Administrative Core in managing pre- & post-award activities and data, specimen, and publication review requests for DIAN, an international, natural history, observation research program with twenty-four performance sites in seven countries funded by the National Institute of Aging (NIA) and budget of > $30 million, including thirteen subcontracts.

Job Description

Primary Duties & Responsibilities

Ensures timely entry of participant travel and related study visit reimbursements into the University’s finance platform, adhering to University policies and procedures.

• Manages intake, processing, and logging of participant travel payments for a U19 grant.

Oversees the processing of vendor payments, grant invoices, and check requests for research expenses, adhering to University policies and procedures.

• Manages intake, processing, and logging of all vendor related payments for a U19 grant.
• Provides metric reports when requested.

General Financial Support

• Responsible for the accurate preparation of financial reports and financial forecasts.
• Prepares, monitors, analyzes, manages, and reports overall grant and Administration Core expenditures.
• Assists the Administration Core team in submitting reimbursements for study related travel, meetings, and supplies.

Preparation and submission of Quarterly of Sub-Site Invoices

• Creates, sends, and processes payments to performance sites; including special invoice requests, payment corrections, etc.
• May collaborate with the department’s Business office, to work with OSRS to initiate and oversee execution of multiple subawards, both fixed fee and cost reimbursable.

Attends training sessions/seminars related to position.

Other duties as assigned.

• Assists with special projects of varying complexity, recurrence, and duration.

Preferred Qualifications

• Associate’s degree in accounting.
• Prior experience in Accounts Payable and customer service.
• Prior experience in an academic environment.
• Equivalent of a bachelor’s degree with three years of experience in grants administration or five years of combined education and related experience.
• Previous work or knowledge of U19 grants.
• Knowledge of Workday, Adobe Acrobat, Microsoft Office, PC, RMS, SUBS, agency guidelines, etc.     
• Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.  
• Effective verbal, written, and interpersonal communication skills.
• Able to work independently and as part of a team.
• Demonstrates analytic skills.
• Ability to manage and prioritize multiple tasks under deadlines.
• Ability to handle confidential information responsibly.
• Ability to exercise judgement and take corrective action; has a high attention for detail.
• A self-motivated individual, with the ability to work independently with a high degree of reliability, accuracy and productivity.
• Actively attempts to influence events, originates and takes action.
• Ability to participate as a team member to achieve the goals of Accounting Services.

Required Qualifications

• High school diploma or equivalent high school certification, with some college-level accounting coursework.
• Two to five years’ experience in accounting/ bookkeeping.

Grade
G06-H

Salary Range
$16.64 - $24.95 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individual’s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions
When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two “Quick Apply” options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the “Quick Apply” page by clicking “Next” at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.

Scheduled Hours
40

Position Summary
This position works closely with the Dominantly Inherited Alzheimer Network - Observational (DIAN-Obs) Study Executive Director, Associate Director, and Administrative Core in managing pre- & post-award activities and data, specimen, and publication review requests for DIAN, an international, natural history, observation research program with twenty-four performance sites in seven countries funded by the National Institute of Aging (NIA) and budget of > $30 million, including thirteen subcontracts.

Job Description

Primary Duties & Responsibilities

Ensures timely entry of participant travel and related study visit reimbursements into the University’s finance platform, adhering to University policies and procedures.

• Manages intake, processing, and logging of participant travel payments for a U19 grant.

Oversees the processing of vendor payments, grant invoices, and check requests for research expenses, adhering to University policies and procedures.

• Manages intake, processing, and logging of all vendor related payments for a U19 grant.
• Provides metric reports when requested.

General Financial Support

• Responsible for the accurate preparation of financial reports and financial forecasts.
• Prepares, monitors, analyzes, manages, and reports overall grant and Administration Core expenditures.
• Assists the Administration Core team in submitting reimbursements for study related travel, meetings, and supplies.

Preparation and submission of Quarterly of Sub-Site Invoices

• Creates, sends, and processes payments to performance sites; including special invoice requests, payment corrections, etc.
• May collaborate with the department’s Business office, to work with OSRS to initiate and oversee execution of multiple subawards, both fixed fee and cost reimbursable.

Attends training sessions/seminars related to position.

Other duties as assigned.

• Assists with special projects of varying complexity, recurrence, and duration.

Preferred Qualifications

• Associate’s degree in accounting.
• Prior experience in Accounts Payable and customer service.
• Prior experience in an academic environment.
• Equivalent of a bachelor’s degree with three years of experience in grants administration or five years of combined education and related experience.
• Previous work or knowledge of U19 grants.
• Knowledge of Workday, Adobe Acrobat, Microsoft Office, PC, RMS, SUBS, agency guidelines, etc.     
• Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.  
• Effective verbal, written, and interpersonal communication skills.
• Able to work independently and as part of a team.
• Demonstrates analytic skills.
• Ability to manage and prioritize multiple tasks under deadlines.
• Ability to handle confidential information responsibly.
• Ability to exercise judgement and take corrective action; has a high attention for detail.
• A self-motivated individual, with the ability to work independently with a high degree of reliability, accuracy and productivity.
• Actively attempts to influence events, originates and takes action.
• Ability to participate as a team member to achieve the goals of Accounting Services.

Required Qualifications

• High school diploma or equivalent high school certification, with some college-level accounting coursework.
• Two to five years’ experience in accounting/ bookkeeping.

Grade
G06-H

Salary Range
$16.64 - $24.95 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individual’s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions
When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two “Quick Apply” options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the “Quick Apply” page by clicking “Next” at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.