Department HR Talent Specialist

89254BR

Campus: Tempe

Dept HR Talent Specialist

Job Description

Herberger Institute for Design and the Arts (HIDA) is always looking to strengthen the organization by adding the best available people to our staff. We’re seeking a Department Human Resources Talent Specialist to help us source, identify, screen, and hire candidates for various roles in the Institute. The ideal candidate will have excellent communication and organizational skills, at least two years of experience in talent acquisition, proficiency with applicant tracking systems, and an ability to devise sourcing strategies for potential applicants. This role requires excellent interpersonal skills for working closely with others across various departments. 

We are in search of a vibrant, organized, highly motivated, and innovated HR professional to aid with and process the administrative human resource support functions with special focus on recruitment for both Faculty and Staff.
Duties include but are not limited:

• maintaining and retention of unit personnel files
• recruitment shepherding
• recruitment data collection
• new hire onboarding

This is a fast-moving, hands-on role that is instrumental to the Institute.  If you want a position that includes a broad scope of human resources functions and are a person who thrives in an innovative higher education environment, this position is a great fit.  You’ll have the opportunity to leverage your communicative, personnel, and multi-tasking skills to make a daily impact as you interact with a supportive staff team, award-winning faculty, administrators at all ASU levels, and external stakeholders.  We seek a team member who is equipped to manage multiple tasks and priorities, handle confidential and sensitive information, and work efficiently in a fast-paced environment.

Job Family

Human Resources

Department Name

Herberger Inst Design & Arts

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

Depends on experience

Essential Duties

• Works closely with HIDA human resource (HR) team to assist with, and coordinate departmental HR administrative activities to ensure adherence with university policies, practices and regulations. 
• Acts as recruiting liaison between HIDA Units and Museum and OHR Recruitment with an emphasis on finding qualified candidates quickly for University Staff and Faculty.
• Gathers and maintains a wide variety of staffing data for recruitments across unit in order to inform financial and staffing decision making. 
• Provides input to ensure that teams consist of diverse, qualified individuals
• Ensures that staffing needs are being met with a long-term strategy in mind
• Devises and implements sourcing strategies, such as an employer branding initiative, to build pipelines for potential applicants 
• Creates and implements end-to-end hiring processes to ensure a positive experience for candidates
• Manages many aspects of the recruitment process including pre-screening, reference checks, and offers
• Forms close relationships with Unit point of contact to ensure clear expectations for candidates and interviewers
• Coordinates with Unit point of contact to identify staffing needs and candidate selection criteria
• Creates job descriptions and interview questions that reflect the requirements for each position
• Compiles lists of most-suitable candidates by assessing their CVs, portfolios, and references
• May assists Department Time Administrators from various units to ensure accurate and timely recording of exception and positive time for assigned groups. 
• Performs clerical functions with personal computers and appropriate software for various human resources processes including form preparation, report preparation, and other related functions. 
• Coordinates onboarding of newly hired employees. 
• Maintains personnel files consistent with University policies and practices. 
• Provides backup to other team members as needed to ensure continual efficient operations of department to meet customer service needs. 
• Participates in a variety of departmental, college, and university-wide initiatives and meetings to represent administrative-level human resource interest and ensure integration/collaborative support of college and university wide interests.  
• Implements brand confidence and retention practices amongst newly recruited talent
• Continually identifies new opportunities for key process improvement initiatives that help improve the recruiting strategy to fuel, foster and maintain professional relationships with existing employees
• Performs other duties as assigned to ensure continual efficient operations of department to meet customer service needs.
  

Minimum Qualifications

Bachelors degree in human resources, business, or related field; AND, Two (2) years of progressively responsible human resources experience in one or more fields; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience working in higher education and knowledge of University policies and procedures, emphasis on academic personnel a plus. 
• Knowledge of university policies and academic procedures and the ability to identify and implement best practice is desirable
• Knowledge of all applicable federal, state and regulatory requirements, laws and standards. 
• Knowledge of quality customer service standards, methods and practices. 
• Knowledge of basic human resource practices, regulations and standards. 
• Skill in planning, analyzing and establishing priorities. 
• Experience in establishing and maintaining effective working relationships. 
• Evidence of effective communication skills, both verbal and written.
• Ability to work effectively in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines. 
• Ability to develop and maintain cooperative working relationships both within and across organizational areas. 
• Ability to work effectively and collaboratively with faculty and staff.
• Experience in working in Interfolio or BrassRing preferred     

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolutions of conflicts.
• Ability to clearly communicate to perform essential functions.
• Regular use of standard office equipment including, but not limited to computer workstation / laptop (keyboard, monitor, mouse), printer, fax, copier, and telephone.

Days and Schedule:  Normal work hours are 8am to 5pm Monday through Friday with extended hours, as needed.  

Work location is Tempe campus. 

Department Statement

The Herberger Institute comprises the School of Art; School of Arts, Media and Engineering; The Sidney Poitier New American Film School; School of Music, Dance and Theatre; The Design School; and the ASU Art Museum. With 130 degree and certificate options, and programs ranked top 20 in art, design, music, theatre, digital culture, film, dance and more, plus a top university art museum, a leading immersive media facility, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design. 

Our mission is to position designers, artists, scholars and educators at the center of public life and prepare them to use their creative capacities to advance culture, build community and imaginatively address today’s most pressing challenges.

The vision of the Herberger Institute is to advance the New American University by embedding designers, artists and arts-based inquiry at its core and throughout the communities it serves locally, nationally and internationally. With 7,000+ students, mare than 700 faculty members, and 130 program options, the Herberger Institute is committed to redefining the 21st-century design and arts school.

As part of Arizona State University, the most innovative university in the nation, the Herberger Institute seeks to drive and scale new ways for arts and design to have impact in our world. We invite you to join our work.

Values:
•             Creativity as a core 21st-century competency
•             Design and the arts as critical resources for transforming our society
•             Innovation, enterprise and entrepreneurship
•             Interdisciplinary and transdisciplinary collaboration and research
•             Social embeddedness
•             Projecting all voices
•             Excellence
https://herbergerinstitute.asu.edu/

Why work @ASU - https://cfo.asu.edu/why-work-asu
Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:
•             Salary and wages paid
•             Comprehensive package of affordable benefit plans and programs
•             Access to world-class educational opportunities at deeply discounted rates
•             ASU's total compensation estimator shows the approximate value of your overall compensation

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options (after 3 months of service with the Herberger Institute, contingent on the need of the Unit/School and performance)
Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.