Department HR Specialist Sr

99681BR

Campus: Downtown Phoenix

Department HR Specialist Sr

Job Description

The Sandra Day O'Connor College of Law seeks a dynamic individual to be the Department HR Specialist Sr. This position will provide high-level HR administrative support for all staff and academic personnel. Working with the Dept HR lead and college administrators to deliver focused HR support for academic appointment personnel as well as general day-to-day operations. Serves as point of contact to staff, faculty and leadership on complex HR personnel issues and regarding general HR or policy questions.

Job Family

Human Resources

Department Name

College Of Law

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$56,000 - $64,000 per year; DOE

Essential Duties

• Works closely with college administration and central OHR to ensure established university staff and academic personnel policies and procedures are adhered to.
• Consults with staff and others to provide problem-solving assistance and guidance as it pertains to academic personnel processes; ensures appropriate approvals and processes are followed.
• Reviews all faculty personnel requests to ensure compliance with established standards/criteria prior to submittal.
• Composes offer letters, forms, and other academic correspondence for signature to ensure timely and accurate completion and distribution of all applicable documents.
• Participates in meetings and conferences pertinent to area of responsibility.
• Coordinates academic personnel processes, ensures appropriate approvals are obtained, and maintains academic personnel files consistent with University policies and practices.
• Uses PeopleSoft and Workday to gather employee data and research payroll issues, and process payroll transactions.
• Oversees and manages the response to internal and external audit requests and prepares audit documents for payroll reconciliations.
• Serves as a point of contact to staff, faculty and leadership on academic personnel HR general or policy questions.
• Coordinates all staff and faculty visa application and renewal processes.
• Acts as point of contact on complex academic personnel HR issues, such as researching issues, gathering data, and providing details.
• Assists with confidential and highly sensitive personnel matters and projects.
• Assists with academic personnel data reports as assigned.
• Acts as contact for academic personnel process and policies for un-paid affiliated academic positions (i.e. adjunct, visiting scholars, volunteer faculty and students, and internal faculty affiliations), outside consulting disclosures, out of state notifications, college directory updates, and other academic personnel processes and policies as assigned.
• Cross-trains and serves as back-up for other academic personnel processes including promotion and tenure, faculty annual evaluations, recruiting, hiring and on-boarding, notice of appointments, part-time teaching appointments, resignations/retirements, supplemental payments, and other areas as needed.
• Cross-trains to be back-up for Dept. HR Specialist duties including payroll, student worker and staff recruitments, tracking, and reporting.
• Maintains priorities and status of projects and follows up on pending matters ensures accuracy on all documentation, with an attention to detail.
• Physical presence at the workplace or the College is an essential function or requirement of this job.
• Performing other duties as assigned to support the goals of the department.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related administrative experience, OR, Nine (9) years of related administrative experience, OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in faculty/academic personnel HR processes and policies.
• Experience working in a higher education environment. 
• Experience with ASU academic personnel human resources software (i.e., PeopleSoft including HR, CS, and Affiliate Management System; Workday; Interfolio/APARS, etc.).
• Experience in exercising discretion in confidential personnel matters.
• Experience in personnel transactions programs by determining timing, place and sequence of actions necessary to accomplish goals and meet deadlines.
• Experience in using writing skills sufficient to compose letters and correspondence for prospective and existing adjunct and affiliated faculty, visiting scholars, and college’s faculty or administrators.
• Experience with payroll including processing payroll transactions in PeopleSoft and/or Workday.
• Evidence of effective communication and interpersonal skills at all levels including faculty and college administration. 
• Experience working in a fast-paced dynamic environment subject to quickly changing priorities and potentially conflicting deadlines.
• Ability to work independently and solve complex academic personnel questions or issues.
• Experience in on-boarding and processing visa applications (eg. J1, H1-B).
• Experience with process and policies for un-paid affiliated academic positions (i.e. adjunct, visiting scholars, volunteer faculty, and internal faculty affiliations).
• Experience with administrative functions such as coordinating and scheduling meetings, electronic filing, reporting and data audits, creating and editing forms and using related tools such as Adobe Sign, Adobe Acrobat DC, ASU Data Analytics and reporting, Excel, and Word.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.

Department Statement

The Sandra Day O’Connor College of Law at Arizona State University is one of the nation’s preeminent law schools, focused on offering students a personalized legal education. Ranked No. 1 in Arizona since 2010 and No. 32 nationally by U.S. News & World Report , ASU Law offers students the opportunity to tailor their education, to match externships to their interests and career services resources to help land their ideal jobs. Additionally, ASU Law’s LEED Gold certified building in downtown Phoenix is steps away from the legal, political and economic heart of Arizona. For more information, visit law.asu.edu .

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.