Department HR Specialist Sr

Updated: about 1 year ago
Job Type: FullTime
Deadline: 26 Jan 2023

87787BR

Campus: Polytechnic

Department HR Specialist Sr


Job Description

The College of Integrative Sciences and Arts Dean’s Office is seeking a Department HR Specialist, Senior to join our team. As a Department HR Specialist, Senior, you will work closely with the HR Team, faculty heads and leadership to understand the human resource needs in supporting the life cycle of the college employee base. This position will report to the Human Resources Manager in the College of Integrative Sciences and Arts.  This position is located at the Polytechnic Campus.


Job Family

Human Resources


Full-Time/Part-Time

Full-Time


VP Code

VP/EXEC VICE PROV DPC


Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.


Salary Range

$57,000 - $62,000 per year; DOE


Close Date

26-January-2023


Essential Duties

Recruitment, Hiring and Position Changes:

  • Coordinates the recruitment and hiring process for all positions in assigned CISA areas. Works with hiring supervisor and committees to facilitate the search process using established guidelines and processes to completion of recruitment.
  • Utilizes Kenexa-BrassRing and Interfolio to manage and process faculty, staff and student hiring.
  • Prepares correspondence associated with and necessary for hiring of employees or documentation of changes in position, renewals and processes accordingly.

Payroll:
  • Manages payroll for assigned college areas to ensure accuracy of payroll information, including position and funding changes.
  • Assists with on-cycle payroll bi-weekly review and investigates payroll discrepancies to confirm correct and timely payments.
  • Manages Department Time Administrator (DTA) for assigned units to ensure accurate and timely recording of exceptions and time reporting.

General

:

  • Assists with academic personnel actions.
  • Manages and processes department time administrator system and processes for the assigned college areas and timesheet entries for employees on leave.
  • Coordinates employee visa applications and renewal processes for assigned college areas.
  • Participates in a variety of departmental, college, and university-wide initiatives and meetings to represent human resource interest. 
  • Regularly responds to a diverse range of questions from faculty, staff and students by phone, email, and in-person.
  • Processes a wide range of transactions using PeopleSoft.
  • Ensures the maintenance of electronic personnel records based on college, university, state and federal guidelines.
  • Takes responsibility for fostering a positive work culture, advancing our values, and championing engagement in all its forms.
  • Performs other duties as assigned to support the needs of the CISA HR team.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related administrative experience, OR, Nine (9) years of related administrative experience, OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.


Desired Qualifications

  • Experience in human resources practices, regulations and standards.
  • Experience in payroll transactions.
  • Experience with visa applications, renewals, FMLA and ADA leaves.
  • Experience with academic personnel actions.
  • Experience working in HR in a higher education environment.
  • Experience using the following software: BrassRing, Interfolio, PeopleSoft Human Resources, Time and Attendance System (TAS), Microsoft Office, Dropbox and Adobe.
  • Experience in maintaining confidentiality regarding sensitive/confidential information pertaining to payroll, employee issues.
  • Evidence of a passion for innovative HR solutions and process improvement.

Working Environment

  • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%). 
  • Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%). 
  • Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. 
  • Ability to clearly communicate to perform essential functions;
  • Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals. 
  • This position receives regular review of objectives by department administrator.
  • Hybrid work is an option for CISA employees. Hybrid arrangements are where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or Provost level approval is required.

Department Statement

ASU's College of Integrative Sciences and Arts values diversity, and continually strives to foster a welcoming and inclusive environment. We are home to innovative employees who are guided by educational access, student success, applied learning, and interdisciplinary inquiry. CISA has over 8,200 students in all levels of degree programs and nearly 250 faculty members. We understand that there are many paths to achieving a university education, and we build undergraduate and graduate degree programs and pathways that are flexible and relevant for a rapidly changing world. Please visit our website for additional information: https://cisa.asu.edu/


ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .


Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.


Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.


Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include dates of employment, job title, job duties, and name of employer for each position. Dates of employment in month/year format (e.g., 6/88 to 8/94) are preferred in order to most accurately assess professional experience as it relates to the Minimum Qualifications for the position; if date information is not included in this format, you may be declined from the position if we are unable to determine your qualifications.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

A cover letter is required.

Applicants must be eligible to work in the United States; ASU (College of Integrative Sciences and Arts) will not be a sponsor for this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four-year Bachelor’s degree is equal to four years of experience.



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