Department HR Specialist Sr

Updated: 3 months ago
Job Type: FullTime
Deadline: 05 Dec 2023


Campus: Tempe

Department HR Specialist Sr

Job Description

Under general supervision, the Human Resources (HR) Specialist Sr will manage HR functions multiple complex departments within the Educational Outreach and Student Services (EOSS) dept. These functions include but are not limited to maintaining and retention of unit personnel files; payroll management; staffing coordination; human resource compliance; internal controls; and other functions designated by unit administrator. If you have strong organizational skills, able to problem solve and think independently while working with peers and leadership invested in your success, we encourage you to apply.

Days and Schedule: Work location is primarily at the Tempe campus; however, incumbent may be required to travel to off-campus events and other ASU campuses to perform work driving their own vehicle. This position is a Full-time position from Monday thru Friday 8AM to 5PM, evenings and weekends may occasionally be required.

Flexible work arrangements are available in an alternative or hybrid schedule but will be based on the work and the needs of the university and department operations and pending leadership approval.

What’s in it for you: Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes: (Click here to explore options )

  • Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
  • Low-cost health, dental, vision, and life insurance benefits.
  • Retirement program designed to promote long-term savings and provide income upon retirement.
  • Paid time for volunteer and professional development.
  • 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
  • Wellness program for preventative health education and screenings.
  • Disability and leave program for income protection.
  • Employee assistance for free and confidential behavioral health services.
  • ASU Discounts to sports/events along with discounts with ASU partnerships.

Job Family

Human Resources

Department Name

EOSS Fiscal & HR Operations



VP Code


Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$55,000 - $62,000 per year; DOE

Close Date


Essential Duties

  • Work closely with college administration and central OHR to develop and implement all departmental human resource activities to ensure adherence with college and university policies, practices and regulations.
  • Responsible for the payroll process for the assigned unit, resolves payroll discrepancies and works as a liaison between the unit and OHR to reach a solution.
  • Coordinate and manage personnel searches, applicant evaluation and hiring, the unit's faculty promotion/tenure, probationary, progress towards tenure reviews and the unit's annual evaluation process.
  • Process a heavy volume of payroll transactions for employees paid on multiple funding sources, (i.e. state, local, grant).
  • Manage human resource and payroll quality control for department or unit satellite offices.
  • Determine budgetary impact of salary actions and work closely with the unit financial administrator to review account expenditure requests and obtain expenditure approvals in accordance with established financial guidelines and policies.
  • Ensure maintenance of appropriate personnel records based on OHR, state and federal guidelines.
  • Oversee and manages the response to internal and external audit requests and prepares audit documents for payroll reconciliations; may work collaboratively with the financial specialist.
  • Work closely with college administration and central OHR Benefits office to coordinate faculty, staff and student benefit issues.
  • Advise and assists management and staff in the handling of employee relations issues, complaints and/or grievances and determination of appropriate actions.
  • Participate in a variety of departmental, college, and university-wide initiatives and meetings to represent unit's interests in the area of human resources and to ensure an integrative/collaborative support of college and university interests.
  • Perform other duties as assigned to ensure the continuity of department operations and to meet customer service needs.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related administrative experience, OR, Nine (9) years of related administrative experience, OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

  • Demonstrated knowledge of all applicable federal, state and regulatory requirements, laws and standards.
  • Demonstrated knowledge of human resource practices, regulations and standards.
  • Demonstrated knowledge of life cycles of recruitment process
  • Demonstrated knowledge of electronic data processing as it applies to human resources/fiscal automated applications.
  • Demonstrated knowledge of quality customer service standards, methods and practices.
  • Experience in working in a Higher Education establishment.
  • Experience with PeopleSoft HR software
  • Experience in planning and establishing priorities.
  • Experience in establishing and maintaining effective working relationships.
  • Evidence of effective communication.
  • Experience in working effectively in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines.
  • Experience in developing and maintaining cooperative working relationships both within and across organizational areas.
  • Experience in leading by example in communicating, participating and encouraging support the institution's sustainability programs.
  • Experience in working effectively and collaboratively with faculty, staff and students.

Working Environment

  • Sit or stand for prolonged periods of time
  • Work collaboratively across various departments within the University as well as with diverse populations and groups
  • Use computers effectively – including inputting, reviewing and retrieving information, extended periods of viewing screen and using mouse and keyboard
  • Use critical thinking to make decisions and/or analyze data
  • Communicate effectively 
  • Walk throughout campus for meetings or events, regardless of the weather
  • Work collaboratively to achieve objectives
  • Climb stairs in locations with no elevator, such as with the mezzanine level of the MU, or Irish Hall
  • Ability to lift 35 lbs. 

Department Statement

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Government, Student Media, Career Services, Access ASU and others.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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