Department HR Assistant

88533BR

Campus: Downtown Phoenix

Dept HR Assistant

Job Description

The Sandra Day O'Connor College of Law seeks a highly motivated, detail-oriented individual for the position of Department Human Resources Assistant. The successful candidate will assist the ASU Law Human Resources department in all daily functions, including but not limited to timecard and payroll management, student and staff recruitment, maintaining personnel files, and other challenging administrative/clerical HR functions. The Department Human Resources Assistant will report to the Department Human Resources Manager at ASU Law.

Job Family

Human Resources

Department Name

College Of Law

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$20.00 - $23.08 per hour; DOE

Close Date

21-February-2023

Essential Duties

• Assist Department Time Administrator to process weekly timecards to ensure accurate and timely recording, which may include gathering necessary supervisor approvals and applying ASU policy and time reporting standards.
• Monitor vacation and sick entries as well as Leave of Absence hours for all faculty, administration, staff and student workers of ASU Law.
• Manage all student worker recruitments, onboarding and paperwork completion.
• Assist with the preparation of all Faculty Associate and Adjunct offer letters each semester.
• Perform administrative/clerical function to assist the Human Resources team to ensure efficient operations of the department and provide superior customer service to all faculty, staff, students and guests of ASU Law.
• Assist with coordinating and processing personnel searches for staff, as needed.
• Assist in the digitizing and maintenance of all personnel files and separate medical files.
• Assist in preparation for and response to financial, payroll and human resources audits.
• Assist with position accounting and maintenance of accurate funding sources.
• Physical presence at the workplace is an essential function or requirement of this job. 
• Perform other duties as assigned to support the goals of the department and/or ASU.

Minimum Qualifications

Associate’s degree in human resources, public administration or related field; OR, Two (2) years of progressively responsible human resources experience in one or more fields; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience working in a higher education environment (ASU experience preferred)
• Experience using Workday, PeopleSoft and BrassRing or other recruitment software
• Experience in using high attention to detail and critical thinking skills
• Experience working with confidential information
• Experience monitoring timecard data and completion of hours
• Demonstrated knowledge of FMLA, FLSA, ACA and all applicable federal, state and regulatory requirements, laws and standards
• Experience using Microsoft Suite 
• Experience working in a fast paced, high volume office with constant deadlines and changing priorities
• Experience in developing and maintaining cooperative working relationships with others
• Evidence of effective communication skills, including composition, grammar, spelling and proofreading skills

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.  
• Required to stand for varying lengths of time and walk moderate distances to perform work.  
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.  
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.  
• Ability to clearly communicate to perform essential functions.  
• Use standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor and mouse), printer, fax, calculator, copier, telephone and associated computer/technology. 

Department Statement

The Sandra Day O’Connor College of Law at Arizona State University is one of the nation’s preeminent law schools, focused on offering students a personalized legal education. Ranked No. 1 in Arizona since 2010 and No. 30 nationally by U.S. News & World Report, ASU Law offers students the opportunity to tailor their education, to match externships to their interests and career services resources to help land their ideal jobs. Additionally, ASU Law’s LEED Gold certified building in downtown Phoenix is steps away from the legal, political and economic heart of Arizona. For more information, visit law.asu.edu.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.