Department Coordinator 1 - R104338

Department:

Location: Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID: R104338

Minimum Requirements:

High School Diploma/GED with 2 yrs of related experience or an equivalent combination of education and experience. Grade 1

Position Description:

The Department Coordinator I will facilitate all daily operational duties and provide high-level administrative support to faculty within the Brain & Spine Institute programs. This position will also support the Media Relations & Marketing Coordinator, assisting with social media platforms, symposium scheduling and coordination, and website updates.

Essential Duties and Responsibilities:

• Provide high-level administrative support to multiple faculty within the Brain & Spine Institute, including but not limited to, maintaining appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel; transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.  Provide administrative support to all assigned faculty, including but not limited to those belonging to the Tumor, Traumatic Brain Injury and Vascular programs. Coordinate all aspects of travel for all assigned faculty, following established departmental and university policies and procedures. Review and coordinate incoming correspondence and respond timely to routine inquiries.
• Assist the department Media Relations & Marketing Manager with social media content creation, engagement monitoring, and overall account management within the clinical divisions.  This includes, but not limited to department and residency Instagram, twitter, and Facebook accounts.
• Assist Media Relations & Marketing Manager with updating/maintaining department website(s). This includes, but not limited to clinical division sites, as well as residency and fellowship sites. Create cohesion among the websites.
• Regular updates to published faculty profiles.
• Assist Faculty Affairs Manager with coordination of faculty candidate interviews, faculty promotions, and all other faculty matters pertaining to assigned faculty.
• Order office supplies and equipment as needed and in accordance with departmental and university policies and procedures.
• Additional duties as assigned.

$22.51

Target Compensation Minimum:

$15.00

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.