Department Business Administrator (NWA)

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Closing Date:

05/11/2024

Type of Position:
Management - Operations

Job Type:
Regular

Work Shift:
Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:
University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only ):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected] .

Department:
REP | NWA Administration & Finance

Department's Website:

Summary of Job Duties:
The Department Business Administrator is a key member of the NWA Administration & Finance team, overseeing all business operations of the department. This position is responsible for ensuring the efficient management of financial accounts, including restricted and unrestricted funds, as well as Foundation funds. The Business Administrator is also responsible for procurement processes, including strategic sourcing of goods and services. Additionally, this role oversees salary distributions and effort allocation for employees and serves as the main point of contact for the use and management of Foundation funds. The Business Administrator also conducts research and analysis to identify variances and reports them to the Department Director. If you are a qualified and motivated individual interested in joining our team, apply today!

Qualifications:

Minimum Qualifications:

• Bachelor's degree in business administration, finance, or related field.
• A minimum of four (4) years of experience managing financial operations within a similar role.

     

 Knowledge, Skills, and Abilities:

• Requires advanced knowledge of Excel, Word, Access and PowerPoint. 
• Must demonstrate the ability to work independently.
• Must have the ability to manage a wide range of duties with a high level of organization and efficiency.
• Excellent communication and interpersonal skills.
• Knowledge of office management.
• Must have the ability to interact and develop positive working relationships with a diverse group of professionals at all levels within the organization, and community.
• Must be able to maintain confidentiality of all functions in the office.
• Flexibility to adapt to changing priorities and initiatives.

Preferred Qualifications:

• Master's Degree in Accounting, business administration, finance, or related field.
• Experience with foundation funds.

Additional Information:

Key Responsibilities:

1. Financial Management:

• Oversees all business operations of the department.
• Develops and manages the department's annual budget for annual budget hearing.
• Manages and reconciles financial accounts, including restricted and unrestricted funds, Foundation funds.
• Prepares monthly variance reports, and other reports requested by the Department Director.
• Serves as an expert in procurement processes and procedures.

2. Procurement:

• Leads monthly procurement meeting with department requisitioners to troubleshoot issues and discuss processes and procedures.
• Communicates effectively with buyers to strategically source goods and services.
• Stays updated on industry trends and market developments.

3. Employee Management:

• Manages salary distributions and effort allocation for employees.
• Ensures accurate and timely payroll processing.
• Provides guidance and support to employees on any financial-related matters.

4. Foundation Funds:

• Serves as the main point of contact for the foundation funds.
• Ensures compliance with fund rules and regulations.
• Collaborates with foundation staff to ensure successful grant management.

5. Variance Analysis:

• Conducts research and analysis to identify variances.
• Reports findings and recommendations to the Department Director.
• Collaborates with other departments to identify and implement cost-saving measures.

6. Accounts Payable:

• Leads accounts payable activities and serves as the main point of contact for the department.
• Ensures accurate and timely processing of invoices and payments.
• Collaborates with the finance team to resolve any financial discrepancies.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact [email protected]  for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:
N/A

Frequent Physical Activity:
N/A

Occasional Physical Activity:
N/A

Benefits Eligible:
Yes