Department Business Administrator III

This position may be eligible for Hybrid Work, working remotely for up to two days per week after the initial 90 days of employment.

Salary Range: $65,866/year or higher, commensurate with experience and/or education

JOB SUMMARY 

The Department Business Administrator III manages the administrative, financial, and human resources operations of a complex department.

DUTIES 

• Plans and manages the department's human and financial resources to support department objectives
• Provides financial accountability and ensures compliance with state, university, and external funding agency guidelines; responsible for all administrative and financial affairs of the department, including personnel, procurement, travel, accounts payable, accounts receivable and general accounting-related issues within the department
• Establishes the work assignments of staff and provides guidance as needed; fills vacancies, defines job duties, sets performance goals, and conducts annual performance appraisals; counsels employees and recommends disciplinary action; makes recommendations on promotions and new hires
• Establishes or participates in the establishment of operational and administrative guidelines and inventory controls; enforces safety compliance rules and regulations
• Serves as the department liaison with Payroll, Human Resources, and other department business managers
• Oversees the management and maintenance of the database for all personnel and payroll records

MARGINAL DUTIES 

• Performs tasks related to specific department/college
• Performs other duties as assigned

SUPERVISORY RESPONSIBILITIES 

Direct Reports:

• Supervises full-time and/or part-time employees

Delegation of Work:

• Supervises full-time and/or part-time employees

Supervision Given:

• Makes final decisions on evaluating employee performance, hiring new employees, and disciplinary actions
• Makes final decision on scheduling employee work hours
• Makes final decision on coaching and counseling; training; provides recommendations on handling employee grievances and complaints; and makes a final decision on granting time off

KNOWLEDGE, SKILLS, AND ABILITIES 

Knowledge:

• Knowledge of all relevant university policies and procedures and of the related trends, issues, and accepted practices
• Knowledge of basic accounting and budget management practices
• Knowledge of the principles of purchasing in a higher education environment

Skills:

• Good technical skills, including proficiency in MS Office and PeopleSoft
• Strong analytical and problem-solving skills
• Excellent interpersonal and communication skills
• Good organizational and time management skills

Abilities:

• Ability to manage staff
• Ability to multitask
• Ability to be flexible
• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community

WORK LOCATION AND PHYSICAL DEMANDS 

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical interior work environment that does not subject the employee to any unpleasant elements
• The individual has discretion in relation to walking, standing, etc., and has minimal exposure to physical risks
• Must have precise hand-eye coordination and the ability to identify and distinguish colors
• Must have the ability to move items of up to 30lbs

EEO/AA

 

Qualifications

 

Required Education:

• Bachelor's degree

Required Experience:

• Minimum of four (4) years of related job experience

License/Certification:

• None required

PREFERRED QUALIFICATIONS 

• Supervisory experience

About University of Houston Downtown

Celebrating its 50th anniversary in 2024, the University of Houston-Downtown (UHD) is the second-largest university in Houston and has served the educational needs of the nation’s fourth-largest city since 1974. As one of four distinct public universities in the University of Houston System, UHD is a comprehensive, four-year university led by President Loren J. Blanchard. Annually, UHD educates approximately 14,000 students, boasts more than 66,000 alumni, and offers 45 bachelor’s degrees, 12 master’s degrees, and 19 online programs within four colleges: Marilyn Davies College of Business, College of Humanities and Social Sciences, College of Public Service, and College of Sciences and Technology. UHD has one of the lowest tuition rates in Texas.

U.S. News and World Report ranked UHD among the nation’s Best Online Bachelor’s Programs for Applied Administration and Best Online Master’s Programs in Criminal Justice, as well as a Top Performer in Social Mobility. The Wall Street Journal/College Pulse ranked UHD one of the best colleges in the U.S. for its 2024 rankings, with notable distinctions:  No. 1 for diversity (tied) and No. 3 for student experience. TheStockWatcher.com called UHD a “notable institution providing high-quality online MBA programs. … UHD ensures that its graduates are well-prepared to succeed in their chosen career paths.”

UHD is one of the four distinct and separate components of the University of Houston System, which also includes the University of Houston, University of Houston-Clear Lake, and University of Houston-Victoria. Instructional Sites operated by UHD are University of Houston-Downtown Northwest, University of Houston-Downtown at Lone Star College Kingwood, and University of Houston-Downtown at Lone Star College CyFair.

The University is designated as a Hispanic-Serving Institution, a Minority-Serving Institution, and a Military Friendly School. For more information on the University of Houston-Downtown, visit uhd.edu.

The University of Houston - Downtown is an Equal Opportunity/Affirmative Action institution and recognizes protected classes of race, color, sex (including pregnancy), genetic information, religion, age (40 and above), national origin, disability, veteran status, sexual orientation, gender identity or status, and gender expression as required by federal law. Veterans and persons with disabilities are encouraged to apply.