Department Assistant 1

Case Western Reserve University, United States

Updated: about 21 hours ago
Location: Campus, ILLINOIS
Job Type: FullTime

POSITION OBJECTIVE

The Administrative coordinator will support the Marian K. Shaughnessy Nurse Leadership team in their administrative tasks, ensuring smooth operations within the academy.

 

ESSENTIAL FUNCTIONS

  • Scheduling Support: Assist in managing the scheduling needs of the leadership team by updating calendars and communicating essential information. (15%)
  • Meeting Assistance: Provide support in coordinating meetings by preparing necessary documentation and materials. Assist with logistical arrangements and follow-up actions. (15%)
  • Website Maintenance: Assist in maintaining the academy's website by updating content and ensuring its relevance. (10%)
  • Student Support: Offer administrative assistance to students participating in leadership programs, providing guidance and support as needed. (10%)
  • Administrative Tasks: Aid in preparing reports, reconciling expenses, managing travel logistics, and maintaining office supplies. Assist with recordkeeping tasks as necessary. (20%)
  • Recordkeeping Assistance: Support the maintenance of accurate program and advisory board rosters and ensure records are organized in the content management system. (10%)

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    NONESSENTIAL FUNCTIONS

  • Advisory Board Support: Assist in managing communications for the academy’s Internal Advisory Board and provide administrative support as needed. (5%)
  • Student Worker Supervision: Provide support in supervising student workers associated with the Shaughnessy Nurse Leadership Academy. (5%)
  • Perform other duties as assigned. (5%)

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    CONTACTS

    Department: Daily interaction with department staff and faculty to facilitate workflow. University: Occasional communication with other university departments for information exchange. External: Occasional contact with donors for Shaughnessy Nurse Leadership Academy programs that require travel. Students: Regular communication with students to provide information and support.

     

    SUPERVISORY RESPONSIBILITY

    Assist in supervising student workers associated with the Marian K. Shaughnessy Nurse Leadership Academy.

     

    QUALIFICATIONS

    Experience: 2 to 3 years of related administrative experience preferred.

    Education: High School education required. Bachelor’s degree preferred.

     

    REQUIRED SKILLS

  • Effective communication and customer service abilities.
  • Organizational skills with attention to detail.
  • Proficiency in software applications like Box, Google Docs, and Microsoft Office.
  • Ability to adapt and learn new information for problem-solving.
  • Prior exposure to administrative tasks is advantageous.
  • Consistent attendance and ability to interact professionally with colleagues and customers.

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    WORKING CONDITIONS

    General office environment with occasional need for light lifting during travel for conferences or academy programs.

    In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity.  Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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    Case Western Reserve University provides reasonable accommodations to applicants with disabilities.  Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation.  Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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