Department Administrator - Center for New Designs in Learning and Scholarship - Georgetown University

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Requirements

Department Administrator - Center for New Designs in Learning and Scholarship - Georgetown University

The Center for New Designs in Learning and Scholarship (CNDLS) is Georgetown’s center for teaching excellence, technology, innovation, assessment, learning analytics, and research.

Job Overview

The Department Administrator provides essential support for a wide range of administrative and financial operations at the Georgetown’s Center for New Designs in Learning and Scholarship. Their support is critical for the successful facilitation and execution of the numerous programs and projects across CNDLS.

Specific areas of responsibility include payments, purchasing, contracts, reimbursements, procurement card reconciliations, recruitment and onboarding processes, student hiring, suite maintenance, and logistical support for events and meetings.

In carrying out these duties, the Department Administrator stays abreast of University administrative policies and procedures and regularly liaises with other campus offices.

Duties include but are not limited to:

• Serving as one of the first points of contact for general inquiries, both internally and externally
• Assisting external visitors with travel arrangements and support
• Managing day-to-day administrative needs of the Center, including maintaining all of CNDLS’ spaces, placing supply/equipment orders, maintaining inventories, and handling maintenance/facilities requests
• Assisting with event planning and meeting support and logistical needs such as reserving space, placing catering orders, securing media and other equipment, and monitoring delivery of goods and services
• Assisting the administrative team with expenditure tracking, recordkeeping, and electronic file maintenance

Work Interactions and Work Mode Designation

Reporting to the Assistant Director of Strategy and Operations, the Department Administrator works closely with the Director of Strategy and Operations and other members of the operations team at CNDLS.

As well, they regularly interact with colleagues throughout CNDLS and with a wide variety of constituents across the University (faculty, staff, students) and units, including those within the Office of the Provost (Finance and Business Services, Faculty Affairs), Office of Global Services, Human Resources, Procurement, Payroll, Accounts Payable, UIS, Facilities, and Student Employment Office. They also liaise with external entities and constituents.

This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation .

Requirements and Qualifications

• High School diploma or certified equivalency - preference for higher education course completion
• 5 or more years of relevant work experience - e.g. , general office administration involving a variety of administrative and financial support function - preferably in an academic setting or similar environment [note : consideration will be given to an equivalent combination education and relevant work experience]
• Proficiency with MS Excel and Google Sheets
• Experience learning new Enterprise Resource Planning (ERP) systems
• Excellent interpersonal and communication skills and ability to establish productive working relationships with a wide variety of people both within and outside of the University
• Experience handling sensitive information and personnel matters with discretion
• Ability to exercise mature judgment, to act proactively and demonstrate initiative, to handle high-pressure situations, and to effectively troubleshoot and problem-solve as needed
• Analytical and detail-oriented approach to completing tasks with ability to handle multiple responsibilities simultaneously and to meet competing deadlines

Preferred qualification

Familiarity with the Center's projects and programs as a general representative of CNDLS in various interactions both within and outside of campus

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here  for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected] .

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer  fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law .

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website .