Department Administrative Analyst - Department of Design

Job Summary

The Department Analyst, for the department of Design, oversees annual expenditures and reconciliation, grants, endowments, expenses, and commitments. The incumbent is responsible for the accuracy of budget and analyzing, distributing, and tracking program budgets as well as coordinating the recruitment, appointment, promotion, and other personnel-related issues for faculty, staff, and student employees. As the principal liaison between the Department and the University, the Department Analyst performs a myriad of duties essential to the representation of the Department to the College, University, CSU, and public communities. This position utilizes a wide range of complex administrative and budgetary support for the Chair, faculty, staff, and students. 

Key Responsibilities

• Budget Analysis, Coordination, and Fund Management
• Faculty Appointment, Course Scheduling, and Curriculum
• Department Event and Outreach Coordination

Knowledge, Skills & Abilities

• Demonstrated ability to provide high-level customer service
• Ability to learn, interpret and apply a wide variety of state, federal, CSU, and SJSU policies and procedures related to human resources
• Demonstrated knowledge of budget policies and procedures, and budgetary monitoring practices
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques
• Working knowledge of financial software to extract information and understand interactions between various funds and accounts
• Ability to monitor computerized accounting records and to research and correct computer data errors
• Proficient in applications: (e.g. Financial Transaction Services (FTS), Common Finance System (CFS), SJSU@Work, MySJSU, eFaculty, CHRS, OnBase, Oracle Financials, Zoom, DocuSign, OnBase, Excel, Google Suite 
• Ability to handle multiple work priorities, organize and plan work and projects
• General knowledge of University methods, procedures, and practices; English grammar, business writing, punctuation, and spelling.
• Ability to compose and appropriately format correspondence and reports

Required Qualifications

• A bachelor's degree and/or equivalent training
• administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• BA-BS related to disciplines in Art, Business or the Social Sciences
• Four years of related experience in administrative office management, and event management
• Demonstrated strong customer service skills
• Experience with spreadsheets (including formulas and Pivot Tables), DocuSign, Google Suite, and databases
• Experience in the supervision and training of staff
• Familiarity with university policies and department procedures.

Compensation

Classification: Administrative Analyst/Specialist - Nonexempt
Anticipated Hiring Range: $4,373/month - $5,000/month
CSU Hiring Range: $3,288/month - $6,347/month
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: April 19, 2022 through May 4, 2022. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
[email protected]
408-924-2252

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/  and questions may be sent to [email protected] .

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)
All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf.  The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at [email protected] .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at [email protected] .

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).