Dean's Assistant

Updated: 16 days ago
Location: Northridge, CALIFORNIA
Job Type: FullTime

CSUN's Commitment to You

CSUN is strongly committed to achieving excellence through teaching, scholarship, active learning and diversity.  Our values include a respect for all people, building alliances with the community and the encouragement of innovation, experimentation and creativity.  CSUN actively encourages qualified candidates to apply who demonstrate a commitment to serving a diverse student population as well as a commitment to maintaining a respectful and inclusive work environment.

About the University

One of the largest universities in the country, California State University, Northridge (CSUN) is an urban, comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 40,000 students annually and counts more than 330,000 alumni who elevate Southern California and beyond. Since its founding in 1958, CSUN has made a significant and long-term economic impact on California, generating nearly $1.9 billion in economic impact and more than 11,700 jobs each year. The LAEDC recognized CSUN as its 2015 Eddy Award winner for its positive economic impact. Serving more students on Pell Grants than any other institution in California, CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelor's degrees to underrepresented minority students and seventh in bachelor's degrees to Latino students, serves the 13th largest Jewish student population, and enrolls the largest number of deaf and hard-of-hearing students of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research, and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go on to earn doctorates in the sciences. CSUN is where individuals rise. And through them, so does Greater Los Angeles and beyond.

About the College

The Mike Curb College of Arts, Media and Communication (MCCAMC) consist of six academic departments (Art, Cinema and Television Arts, Communication Studies, Journalism, Music and Theatre), offers Bachelors and Masters Degrees in each; serves 5,000 undergraduate majors and 245 graduate students and employs about 480 faculty and staff. Additional information about the college is available at www.csun.edu/mike-curb-arts-media-communication .

Major Duties

Under general supervision of the Dean of Mike Curb College of Arts, Media, and Communication (MCCAMC), the Dean's Assistant provides general administrative support including data gathering and data analysis. The incumbent applies policies and procedures to day-to-day performance of a variety of administrative, analytical, and operational duties for the Dean, Dean's Office, and College; maintains Dean and College calendars; screens phone calls; sorts/prioritizes mail; provides meeting preparation; proofreads, distributes, and composes Dean's correspondence; coordinates receptions and meetings; coordinates and works with departments to expedite reports, information and correspondence; is responsible for analytical, administrative, and organizational support for the College in the areas of faculty personnel administration and various College-wide committees; acts as resource for administrative policies and procedures and keeps departments up-to-date various changes; manages college processes including sabbaticals, retention/tenure/promotion process, post-tenure reviews, lecturer evaluations, staff evaluations, and department chair evaluations; serves as timekeeper to the college, functions as a resource between College and various administrative offices in the College, University and surrounding community; is responsible for tracking full time faculty hiring, leave, early retirement program and separation information; obtains and maintains expertise in Section 600 of the Administrative Manual; compiles statistical reports; assists in evaluating and providing recommendations on operational and procedural matters; evaluates office supplies and services  needs and coordinates purchases with the Manager of Academic Resources (MAR); represents the College to internal and external clients in a manner consistent with college priorities; assists with the selection, training and overseeing of student workers; researches topics and guest speakers for events; oversees records and maintains files; and performs other duties as assigned.

Qualifications

Equivalent to graduation from an accredited four-year college or university in a job-related field. Equivalent to two years of full-time, technical, analytical, or administrative experience. Additional experience in job-related field may be substituted for required education, on a year for year basis.

Knowledge, Skills, & Abilities

Working knowledge of general practices, program, and/or administrative specialty. Working knowledge of Microsoft Office Suite (I.e. Word, Outlook, Excel and PowerPoint), and PC and Mac desktop and laptop computers. Knowledge of Oracle's PeopleSoft system is a plus. Excellent functional knowledge of Excel. Thorough knowledge of office methods, procedures, and practices; and correct English grammar, punctuation, and correspondence styles. Ability and specialized skills to: interpret, and apply a wide variety of policies and procedures; perform basic research and statistical analysis; analyze data and make accurate projections using business mathematics and basic statistics; compile, write and present reports related to program or administrative specialty; communicate effectively both orally and in writing. Excellent analytic, and written/oral communications skills.

Pay, Benefits, & Work Schedule

The university offers an excellent benefits package.
The salary range for this classification is: $3288- $5809 per month.
The anticipated HIRING RANGE: $3288- $4600, dependent upon qualifications and experience.
Hours: Full Time; 40 hours per week; 8:00am - 5:00pm, Monday through Friday.
REG: This is a Regular position with a one-year probationary period.


General Information

This position is a sensitive position as designated by the CSU. 
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.


How To Apply

Candidates should apply by completing the CSUN on-line application utilizing  http://bit.ly/HR_CSUN  link.  NOTE: Internal candidates should apply through the portal by accessing the View Job Openings/Apply link on the Human Resources/Employee pagelet.
Applications received prior to October 30, 2017, will be considered in the initial screening and will continue until position is filled.
In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University.
For more detailed information on the application and hiring process, please visit the link below:
www.csun.edu/careers


Equal Employment Opportunity

California State University, Northridge is an Affirmative Action/Equal Opportunity Employer.  We consider applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services.
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