Dean of Campus Services [Full-Time]

Clackamas Community College, United States

Updated: about 7 hours ago
Location: Oregon City, OREGON
Job Type: FullTime


Description

Clackamas Community College (CCC) seeks to hire a Dean of Campus Services [full-time] administrative position. We are interested in finding the best candidate for the job, and candidates that may be from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described.

CCC is committed to continuous improvement and innovation in support of student-centered teaching and learning. We are committed to understanding and dismantling systems of oppression and to co-creating a more equitable educational system that in turn fosters a more equitable society. We strive to be a student-ready institution that supports and partners with students to promote discovery and growth. We work to mobilize community-wide awareness and action related to College strategic priorities and seek to build relationships in support of community well-being. At CCC, individuals are celebrated for their experience and expertise, and are validated for their unique perspectives. CCC encourages faculty, staff, and students to be engaged in ways that reflect their needs and interests. To learn more about CCC visit Leadership, Vision and Initiatives .

PURPOSE OF POSITION :

The Dean of Campus Services oversees all elements of the physical campus including Maintenance, Grounds, Custodial Services, Plant Engineering, Environmental Health and Safety, Duplication, and Mailroom Departments.  Also included within the areas of responsibility are a variety of the College’s auxiliary services including, warehouse and deliveries, and the motor pool. This position also oversees annual and bond-related capital expenditures; annual capital expenditures are estimated at about $500,000 to $1,000,000 per year and capital bond expenditures when approved by the district’s voters. 

The initial review of applications begins of July 28, 2024. Applications will continue to be accepted on a rolling basis for a reserve pool. Applications in the reserve pool may be reviewed in the order in which they were received until the position is filled. Early applications are encouraged.

ESSENTIAL JOB FUNCTIONS :

1.  Assurance that Facilities and Grounds Provide an Optimal Learning Experience (30% of Time)
1.1.  Prepares and monitors annual operating budgets in excess of $4 million to sustain the Maintenance, Plant Engineering, Custodial Services, Grounds, Duplication, Mailroom/Shipping and Receiving departments at the College’s three campuses.
1.2.  Works with employees to set capital project goals and objectives that align with the College’s mission. 
1.3.  Works with the Director of Plant Engineering, the Director of  Mailroom, Duplication and Custodial Services and other staff to determine projects, priorities, and to complete projects that align with College’s mission and goals. 
1.4.  Provides executive leadership to the Campus Services Team. Communicates College visions, priorities, and strategies to Campus Services staff. 

2.  Management of Capital Improvements (40% of Time)
2.1.  Leads the College through the development of a facility deferred maintenance plan (Facilities Condition Assessment) and major capital master plan (Strategic Facilities Assessment and Mechanical Electrical Plumbing Masterplan) to identify critical projects and new projects that align with the College’s mission.  
2.2.  Prioritizes these projects to ensure the most critical elements are addressed.  
2.3.  Provides senior management and owner’s representation for all elements of each project from the selection of a project manager, architect, and/or engineer through the design and construction phase.   
2.4.  Presents masterplans, architect selections, and contractors, and design concepts to various college committees as required and the Board of Education in response to informational requests or for approval. 
2.5.  Interfaces and represents the College at city and county planning commissions. 
2.6.  Work with all stakeholders (internal and external) to develop building concepts and plans.
2.7.  Ensures the projects remain within budget and are delivered on time.  
2.8.  Writes and/or manages the writing of grants for additional capital funds for the College.


3.  Department Supervision (15% of Time)
3.1.  Hires new employees: reviews job descriptions, conducts interviews and reference checks, and exercises ultimate hiring authority over the process.
3.2.  Implements discipline, which involves the development of work plans, disciplinary papers, and discussions; terminates employees.  
3.3.  Develops goals and work plans for direct reports and reviews the same for subordinates.
3.4.  Prepares and modifies job descriptions for use in hiring activities or the review of existing positions. 
3.5.  Works with the Directors to set work schedules that align with the needs of the College. 
3.6.  Holds all staff and department meetings necessary to communicate direction and receive input on College issues. 
3.7.  Approve leave requests and timecards on a monthly basis.
4.  Representation of the Campus Services Department to Internal and External Partners (15% of Time)
4.1.  Attends numerous internal leadership meetings including Leadership Cabinet, Budget Advisory Group, Board of Education, and College Council. Represents Campus Services in the discussions, provides presentations, and gathers input for future decisions.  
4.2.  Meets with department groups, subgroups, or individuals to address concerns within the department or with the vision for future needs.
4.3.  Attends city and county commission meetings, business groups, citizen oversite groups, etc., representing the College in a positive manner.


Qualifications

We are interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship and/or service will contribute to the College.

REQUIRED QUALIFICATIONS :

  • Bachelor’s degree in a related field such as Civil or Mechanical Engineering, Plant Management, Business, or Public Administration; AND five years’ relevant work experience, including management and supervisory experience. Any equivalent combination of education and experience which provide the knowledge, skills, and abilities required to perform the duties as described.  

  • Advanced knowledge of plant management, engineering, industrial engineering, and project management principles and practices. 

PREFERRED QUALIFICATIONS :

  • Experience with facilities management.

SPECIAL REQUIREMENTS OR LICENSES :

  • The FEMA 200 Level Incident Response Training must be obtained within nine months of hire.

  • A driver’s license valid in the State of Oregon or an acceptable means of alternate transportation.


Other Job Elements

The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

WORKING CONDITIONS :

  • The position requires minimal (20-40%) ability to use dexterity and fine motor skills assemble, build or repair machines or other objects. Frequent (51-80% of the time) use of office equipment.

  • The position requires minimal (5-20%) physical effort such as lifting, carrying, or movement, etc.   Movements required to complete work are not difficult, and only require some degree of agility and hand eye coordination.

  • The work environment is protected with only some occasional hazards or obstacles (20–40%).  There is a moderately low level of personal risk or hazard. Job conditions are occasionally uncomfortable, with moderate (20-40%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, exposure to contagious disease, etc. Position may have some responsibility for driving.

  • Occasional (21-50%) greater than 40-hour workweeks and evening meetings should be expected.

SUPERVISORY RESPONSIBILITIES :

  • Directly responsible for the supervision of five FTE positions and indirectly responsible for up to 40 employees.

SUPERVISION RECEIVED :

  • Works under the general direction of the Vice President of College Services.


Additional Information

APPLICATION INSTRUCTIONS:

The initial review of applications begins of July 28, 2024. Applications will continue to be accepted on a rolling basis for a reserve pool. Applications in the reserve pool may be reviewed in the order in which they were received until the position is filled. Early applications are encouraged.

When applying for this position, you will be required to complete the NeoGov application and attach the following electronic documents.
   1.  Resume
   2. Cover Letter explaining your interest in the position and describing how you meet the minimum and special qualifications and requirements of the position.
   3. If applicable: Veteran’s Preference documentation 

Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. CCC makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.

VETERANS' PREFERENCE:

Applicants are eligible to use Veteran's Preference when applying with Clackamas Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Military personnel who expect to be honorably discharged from the military within 120 days of certifying veteran status on this job application, may also request preference. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.   

DOCUMENTS REQUIRED:

  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
  • Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.

For information regarding Veteran's Preference qualifications, visit the following website: https://www.oregon.gov/boli/workers/Pages/veterans-preference.aspx  

TERMS OF EMPLOYMENT:

  • All positions at CCC are required to be available for work onsite as requested by the college.
  • Requires flexible work schedule to meet program needs, which may include evenings and/or weekends.
  • Employees must maintain Metro Portland, OR or Vancouver, WA residency as a condition of employment.
  • Successful applicants must successfully pass a background inquiry, which may include criminal, driving, and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
  • Providing false information will result in rejection of an application, employment offer or dismissal.

EQUAL OPPORTUNITY EMPLOYER:
CCC is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.


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