DATA COORDINATOR

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The Department of Radiation Oncology has an outstanding opportunity for a full-time Data Coordinator to promote the research objectives of the department.  This position works with faculty and staff to facilitate investigator-initiated, clinical registries, and clinical research studies.

The Data Coordinator will work with the research/clinical trials team to collect, abstract, and input clinical data from medical records, research charts, and other source documents. They will work closely with physicians and research staff in providing administrative and technical support for research projects and may follow complex instructions for processing laboratory samples (including blood, urine, and tissue samples) for tracking, storage, or shipping. This position is required to use independent judgement, leadership and expert knowledge of the academic clinical trial healthcare operations to effectively facilitate the workflow and promote a collaborative work environment. The position will maintain dynamic communication with the study investigators, research staff, numerous UW, SCCA, Proton Center, and FHCRC departments, federal agencies and industry partners.

This position is supervised by and reports to the Research Manager (currently vacant) who reports to the Vice Chair, Administration & Finance.

The Department of Radiation Oncology is an integral part of the Cancer Program at the University of Washington and a major contributor to the contribution margin of each of the six centers at which we provide professional services: University of Washington Medical Center (UWMC); the Gamma Knife facility at Harborview Medical Center (HMC); the Seattle Cancer Care Alliance (SCCA); the Radiation Oncology Suite on the Northwest Hospital Campus (SCCA@NWH); the Seattle Proton Therapy Center (SPTC); Seattle Children’s Hospital (SCH); and the Seattle Puget Sound VA Medical Center.  We have 29 physician faculty, 25 science PhD faculty, 8 APP faculty, 10 radiation oncology residents, and 4 medical physics residents on staff with additional postdoctoral fellows and graduate students participating in various research projects in radiation biology and molecular medicine, medical physics, and radiation chemistry.

Project Coordination 50%

• Maintain regulatory files/binders, including assisting with filing, faxing, copying, and organization of files
• Assist with study procedures (organize equipment, obtain shipping materials etc.)
• Create subject source document binders and prepare study documents for each subject visit
• Assist with sample preparation and shipment to local and central laboratories
• Assist with data entry into computers (Excel spreadsheets and graph programs)
• Maintain office supply and lab kit inventory.
• Order medical records and copy medical records for source documents as necessary
• Perform related duties as needed or required

Data Coordination, Abstraction, Input, and Analysis: 50%

• Work independently and with study team members to obtain, abstract, and code complex clinical information from multiple sources (medical records, research records, etc.) for research subjects.  Code and record said information into various study-specific data-capture systems (both electronic and paper-based).
• Work with sponsor representatives and research staff to review data and resolve data queries with minimal errors.
• With other study team members, make judgments about the relevance of the clinical data to the research for complicated radiation oncology research subjects.
• Responsible for maintaining computer spreadsheets and databases for research studies
• Work with the study team and other groups to develop process improvement tools.  Assist in the assessment and design of tracking tools to develop standard data practices.
• Perform varied support functions requiring knowledge and skills specific to the research study
• Provide preparatory support that will enable the study coordinators to effectively record subject data
• Perform related duties as needed or required
• Ability to maintain effective communication with study coordinators, sponsors, health care personnel, patients, and Principal Investigator’s (i.e. task completion, prioritization, size of workload)

Requirements include: