Data Control Clerk

Updated: about 20 hours ago
Location: New York City, NEW YORK
Job Type: FullTime

Founded in 1955, the Albert Einstein College of Medicine (Einstein) is one of the nation’s premier institutions for medical education, basic research and clinical investigation. A full-time faculty of some 2,000 conducts research, teaches, and delivers health care in every major biomedical specialty. The college has some 730 medical students, 193 Ph.D. students, 106 MD/Ph.D. students and 275 postdoctoral fellows.


Einstein’s major strength, in addition to training physicians and scientists, is its science. During fiscal year 2015, the faculty’s consistently high level of scientific achievement resulted in the awarding of more than $150 million in peer-reviewed grants from the National Institutes of Health (NIH).


Einstein is part of Montefiore Medicine Academic Health System, an integrated academic delivery system comprising seven campuses, including 8 hospitals, a multi-county ambulatory network, a new state-of-the art “hospital without beds”, a skilled nursing facility, school of nursing, home health agency, and the state’s first freestanding emergency department. As the University Hospital for the Albert Einstein College of Medicine, Montefiore is a premier academic health system, employing Einstein’s clinical faculty and training Einstein’s medical students, over 1,300 residents, 420 allied health students, and 1,600 nursing students annually.


The Albert Einstein College of Medicine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Einstein seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve.

  • Responsible for interdepartmental billing for animal purchases and processing invoices.
  • Review, copy, correct and approve vendor invoices for animal purchases for submission to Accounts Payable.
  • Must match copies of vendor invoices to animal order requisitions and arrival slips and enter data for rebilling into database.
  • Monthly billing for department services such as animal care, technical services, drugs and supplies.
  • Place orders with vendors for the purchase of animals if necessary.
  • Assist investigators in calculation of animal purchase and care charges for grant applications.
  • Assist investigators in obtaining Animal Institute services and answer questions relating to billing issues, location of animals in the IAS facility cost of services and charges.
  • Confirm collection of all data necessary for billing per diem services.
  • Confirm preparation for the counting of animals and monthly collection of census sheets (including prepare and calculate census sheets for data input).
  • Receive, review, calculate and input monthly census information for billing per diem housing charges.
  • Prepare and distribute management reports.
  • Route and submit monthly bills to investigators.
  • Ensure computer integrity - backup, security, servicing and archiving.
  • Provide, under minimal direction, reports synthesizing stored date.
  • Suggest alternative means available from system for obtaining and classifying requested data.
  • Collect, assemble, place in proper format and arrange data following prescribed procedures necessary for input into system
  • Maintain files.
  • Assist the Animal Welfare Office in carrying out the recommendations of AIC pertaining to animal orders requested for protocol use.
  • Perform other related duties as assigned.

  • High School Diploma and 3 plus years of clerical experience is required.
  • Skills and Competencies Candidate must be detail oriented and accustomed to working with numbers.
  • Data entry experience preferred and proficiency in spreadsheet software, such as Excel a plus.
  • Must be able to work independently with  minimum supervision.
  • Must be capable of problem solving and resolving billing issues which might arise.
  • Must be able to work under pressure and meet finance deadlines.
  • Must be able to multitask and switch between programs as required.


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